Proposed Minutes Almont Fastpitch Softball Organization
To Be Accepted October 28, 2010 October 12, 2010
The Regular Meeting of the Board of Directors of the Almont Fastpitch Softball Organization, No. 5, County of Lapeer was held on Tuesday, October 12, 2010, at the Almont Hideaway Lanes.
Present: Mr. Erik Johnson, Mr. Tom Rinke, Mr. Sam Skeltis
Absent: Mrs. Val Rinke, Mrs. Kim Marrone
Visitors: -3-
The meeting was called to order at 7:00 p.m. by President Erik Johnson.
Roll Call
Mrs. Rinke and Mrs. Marrone were absent
.
Approval of Agenda
The agenda was approved as presented.
Approval of Board Policies
10/11-9Motion by Johnson supported by Skeltis the Board of Directors amend
(P) Bylaws and Policies to add three (3) board trustees, eliminate co-treasurer and
3-0 that there will always be 7 members on the board at all times for voting purposes. The amended bylaws and policies will include responsibilities for the trustees.
Communications
None
Questions & Comments: Audience
None
Approval of Minutes
10/11-11Motion by Johnson supported by Skeltis the Board of Directors approve
(P)minutes for September 28, 2010.
3-0-0
VP Rinke commented that copies of minutes should be available at each meeting to help make sure the approval of the minutes is more easily accomplished.
Bills Payable and Financial Reports
10/11-8Motion by Johnson, supported by Rinke, the Board of Directors
(P) approve the bills payable and the financial reports as proposed by the
3-0-0 TreasurerSkeltis and reviewed by the Board as follows:
***See Attached***
Treasurer Skeltis also shared a draft budget with the board and stated he was working to obtain software to track all spending and income.
New Business
President’s Report
None
Personnel
10/11-10Motion by Rinke supported by Johnson the Board of Directors appoint Joe
(P) Marrone, James Ankley and Julie Hellebuyck Board Trustees and have
3-0Kim Marrone move from co-treasurer to secretary for the remaining 2010-2011 year.
Policy
None at this time
Business
Bowling Fundraiser
The bowling fundraiser finalized the structure and responsibilities for the upcoming event. The committee was to meet after the regular board meeting.
Clinics
President Johnson announced that the forms had been sent home from the schools this week and that the structure of the clinics was being finalized. He expressed interest in incorporating video analysis of swings for each hitting clinic attendee. President Johnson will continue to organize this effort and finalize all help and structure/topics at the October 28th meeting. It was also reminded that the cost to attend a clinic would be $10 for an individual or $15 for 2 or more siblings. This cost would cover both nights offered. If a player could only make one night, it was agreed that this would not be a problem. The idea is to offer a service that is worth while and inexpensive.
Sponsor Update
Joe Marrone shared an update of sponsors committed to the organization, they included a team sponsorship donation from Raider Coney Island, a $50 donation from Kommunity Kracker Barrel and a founding Gold Sponsorship from Heidebrecht Chevrolet. He stated that there were several more potential sponsors and would continue to work on landing donations.
Comments: Audience
None
Questions & Comments: Board of Education
None
Future Agenda Items
Final approval of Bylaws and Policies for obtaining federal Non-profit status.
Adjournment
The meeting was adjourned at 8:12 p.m. Next meeting is set for Thursday, October 28, 2010 at 7:00 p.m. @ Hideway Lanes.
Signed by:
Erik Johnson, President