Projects and Festivals Environmental Sustainability Officer– Job Description, Person Specification and Application details

Job title: Projects and Festivals Environmental Sustainability Officer

Reports to: Director, Creative Carbon Scotland

Salary: £20,000 per year, plus a contribution to a personal pension, matching the employee’s contribution, up to a maximum of 3% of salary

Start date: 1 May 2015 or as soon as possible thereafter

Contents

About Creative Carbon Scotland and the role...... p1

Application process...... p1

Job Description...... p2

Person Specification...... p3

Equal Opportunities Policy...... p4

Background

Creative Carbon Scotland – a charity initiated by the Edinburgh Festivals and founder members the Federation of Scottish Theatre and Scottish Contemporary Art Network – is a partnership of arts organisations working to help shape a sustainable Scotland. Our vision is of a cultural sector that is fully engaged in creating a sustainable Scotland through the work it makes and presents, through the way it operates and through its communication with the wider public.

Our mission is to:

•Engage the sector in actively promoting environmental sustainability and addressing climate change

•Help the sector take a lead in shaping an environmentally sustainable Scotland

•Help the sector run itself as environmentally sustainably as possible

Owing to demand for our work we now need an additional member of staff to join us to work on projects, communications and administration for Creative Carbon Scotland and to support the Edinburgh Festivals in the achievement of their own ambitious environmental sustainability strategy. This is a great opportunity for someone with good knowledge of both sustainability and the arts, a desire to create lasting change and the energy and commitment to effect that change in the arts and cultural sectors in Scotland. The post is full-time and for a fixed term until 31 March 2016, with possible extension subject to continued funding. Secondments from relevant organisations, flexible working and job-share applications are welcomed. For more information or if you have any questions please contact the CCS Director Ben Twist on 0131 529 7909 or .

Application process

Please send a CV with a covering letter setting outhow you fit the person specification below, and the details of two referees (these will not be contacted before any interview). Applications must be sent by email to by midnight on Sunday 22 March 2015. Interviews will be held on Wednesday 8 April in Edinburgh.

EqualitiesCreative Carbon Scotland is committed to equalities and welcomes applications from all qualified candidates. See our Equalities policy below.

Please complete the Equal Opportunities Monitoring form available here(or click the About tab on our website) and return it with your application, The form will be separated from your application before consideration and the information provided will not affect your application in any way.

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CREATIVE CARBON SCOTLAND PROJECTS AND FESTIVALS ENVIRONMENTAL SUSTAINABILITY OFFICER

Salary: £20,000 per annum, + up to 3% of salary in pension contributions matching employee’s contributions

Reports to: Director

Responsible for: Freelance staff or contractors as agreed with the Director

Hours: Full time. This means a 37.5 hour week with a degree of flexibility on both sides, as some evening and weekend work may be required and busy periods may call for extra hours, with time taken off in lieu during quieter periods.

Flexible working and Job Sharing Creative Carbon Scotland welcomes proposals for flexible working or job-share, subject to the needs of the role being satisfactorily fulfilled.

Holidays: 20 days per year (pro rata) plus 10 public holidays to be taken at times agreed with the Projects Developer

Place of work: Based at Waverley Court, East Market Street, Edinburgh, but home working and hot-desking may also be necessary. Travel throughout Scotland required.

Contract and notice period: This is a fixed term contract until 31 March 2016 in the first instance with the possibility of extension subject to funding. A probationary period of 3 months will apply, following successful completion of which the full fixed term contract will be confirmed.

Secondments Creative Carbon Scotland is very willing to consider a secondment for this role where this will embed carbon reduction knowledge and work within the cultural sector. Equipment: A laptop and mobile phone will be provided.

JOB DESCRIPTION

Main purpose of job:

  • To deliver and support the delivery of Creative Carbon Scotland projects
  • To maintain and develop Creative Carbon Scotland’s web and social media resources and presence
  • To provide administrative support for Creative Carbon Scotland
  • To support the Edinburgh Festivals in the achievement of the ambitions in their environmental strategy

Responsibilities:

Creative Carbon Scotland (50% of the role)

Projects

  1. To support the delivery of the Carbon Reduction Project, events, strategic work and other projects as agreed with the Director (15% of post-holder’s time)
  2. To run the Green Arts Initiative, widening membership, increasing communication with and between members and increasing awareness of its work (10% of post-holder’s time)

Creative Carbon Scotland web and social media work

  1. To work with other CCS staff to maintain and develop CCS’ internet and social media presence (10% of post-holder’s time)

Administration and support

  1. To provide administrative support to CCS and staff (15% of post-holder’s time)

Festivals Edinburgh Environmental work (50% of the role)

  1. To act as Secretary to the Environmental Sustainability Group, arranging meetings, circulating papers, and keeping minutes.
  2. To contribute to the development of the Artists and Audiences Engagement work and support the resulting initiatives.
  3. To deliver workshops and other events for the projects developed through the Environmental Sustainability Group
  4. To provide advice and support for the environmental work of the 12 Festivals
  5. To support the 12 Festivals in collecting and collating environmental impact data
  6. To develop and manage an Action Plan for environmental work at the Festivals Edinburgh office.

Person specification

Essential characteristics

  1. Degree-level training or equivalent experience
  2. A high level of knowledge of environmental sustainability
  3. A high level of knowledge of the arts
  4. Excellent administrative and organisational skills
  5. Excellent written and oral communication skills
  6. Excellent numeracy
  7. Good knowledge of the use of the internet and social media for marketing and communications purposes
  8. A high level of ability to work both with and without supervision
  9. Flair and imagination

Desirable characteristics

  1. Experience of working in the arts
  2. Experience of maintaining and developing web sites and/or sophisticated use of social media

Creative Carbon Scotland Equalities Policy

Our Approach to Equalities

  1. Creative Carbon Scotland is committed to actively promoting equality and diversity in all of our work. This applies both to the services we provide to others and the way in which we ourselves operate.
  2. We will therefore organise the ways in which we plan and undertake our activities in order to ensure that that we meet our responsibilities under the Equality Act 2010[1]. We will also apply the same principles as an employer and user of services provided by others.
  3. We will ensure that in our employment of all staff, whether permanent, short-term or freelance, we apply a rigorous equalities approach to recruitment and conditions of work. This will impact on documents and procedures including employment contracts, grievance and disciplinary procedures, other HR procedures and the working conditions that we control and influence.
  4. We will also work to encourage and enable the widest range of people to benefit from our work, and where we are failing to reach sections of Scotland’s population with our work we will consider whether we need to widen or change our programme of work in order to serve those people better. This will impact on event planning and communications among other areas.
  5. We will also work with our suppliers and partners to encourage them to apply the same principles, using their equalities approach as a criterion for procurement or partnership where appropriate. This will impact on our procurement policy and choice of partners amongst other areas.
  6. We understand that for equality to be achieved this policy needs to be made understandable to, and embraced by staff, suppliers, partners and trustees.
  7. This policy will be subject to agreement with any trade union which staff choose to join or to which they belong. The policy is fully supported and welcomed by all employees and has been agreed by our Board of Trustees.
  8. All staff and Trustees have a responsibility to ensure that their own language and actions are consistent with the spirit as well as the contents of this policy.
  9. Overall responsibility for the implementation of this policy lies with Creative Carbon Scotland’s Director and Trustees, who will review this policy on an annual basis.
  10. To ensure that we are meeting the aims and the spirit of this policy we will:
  11. Discuss and review how well we are implementing this policy, and (adjust our practices/develop an action plan) where necessary
  12. Assess any significant new or revised policies and procedures for their impact on equality
  13. Embed equality and diversity into our development plans
  14. Ensure our employment practices and procedures are consistent with the aims of this policy.

Creative Carbon Scotland is a registered charity number SCO42687

e: t: +44 (0)131 529 7909 m: +44 (0)7931 553872

Business Centre 2.6, Waverley Court, 4 East Market Street Edinburgh EH8 8BG

[1]This particularly applies in relation to the ‘protected characteristics’ named in the Equality Act 2010: Age, disability, gender reassignment, income, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex and sexual orientation.