Project Proposal Document Outline

PROJECT PROPOSAL DOCUMENT OUTLINE

The Sector

Brief analysis of:

- The relevant sector, its present state and future plans;

-  its role in the economic and social development of the national economy;

- its relevance and importance of the project to the sector and the economy.

The Project

Objectives and Scope

-  Project objectives and benefits;

-  Project concept;

-  Project scope;

-  Existing facilities.

- Implementation Plan.

Project Location

-  Geographical location - advantages and disadvantages;

-  Infrastructural support facilities.

- Any adverse physical conditions.

Technical Evaluation and Engineering Characteristics

- Details of technical studies and their state of readiness;

- Specifications and architecture;

- Data, site investigation, site survey, geology, hydrology, traffic details;

- Project design;

- Any adverse physical conditions;

- Construction material;

- Physical, hydrological or climatic constraints;

- Operation and maintenance.

Utilities

- The assessment of the present and future availability of power, water supply, communications and other services to the project.

Construction Material

-  Project requirement;

-  Type, sources, quality, quantity and prices;

- Availability.

Manpower, Training and Technical Assistance

- Total manpower requirements by various categories;

- Source and cost of manpower;

- Training needs;

- Need for technical assistance.

Environmental Aspects

- Effects of the project on environment and ecology.

Project Cost Estimates

- Detailed item-wise breakdown of cost estimate in local and foreign currencies and in US Dollars equivalent;

Basis of cost estimate and provision for contingencies (both price and physical contingencies);

- Procurement procedure, international competitive bidding/selective tendering.

Financing Plan

- Details of funds committed;

- Terms and conditions of credits, etc;

- Existing financing gap, if applicable.

- Proposed IDB Financing.

The Executing Agency

- Legal status, objectives and functions;

- Organization and management;

- Staff and personnel policies;

- Budgeting and accounting;

- Past performance and future outlook;

- Project monitoring.

Project Implementation

- Relationship between borrower and executing agency;

- Need for consultancy and supervisory services during implementation;

- Modes of procurement and contracting;

- Implementation schedule.

- Disbursement projections in tabulated form;

- Assessment of operation, maintenance and surveillance requirements during the life of the project;

Economic Justification

- Basic assumptions;

- Economic Rate of Return;

- Sensitivity Analysis;

- Social and other non-quantifiable benefits.

Conclusion and Recommendations

- Technical soundness of the project proposal;

- Importance of the project to the national economy;

- Benefits accruing as a result of establishing the project.

- Recommended IDB loan financing along with its terms and conditions.

Annexes

List of Annexes, more commonly referred to:

- Map of country with project location (where necessary);

- Layout of the project;

- Detailed project cost breakdown;

- Organization chart of the executing agency;

- Project implementation bar chart;

- Schedules of repayment of loans and service fee;

- Economic Rate of Return calculation;

2-4-B BREAKDOWN OF COST ESTIMATES

1. The undernoted costs should be expressed in local currency while summary of the main items given in equivalent US dollars:

/ Foreign Currency Cost / US $ Equiva-lent / Local Currency Cost / US $ Equiva-lent / Total Local Cost / Total Equiva-
lent /
(i) LAND
Area of land acquired and unit cost
Cost of land
Land development costs
Others (Please specify)
Sub-Total
(ii) CIVIL WORKS
(a) Main building & structures
- Covered Area
- (Sq.Metres)
- cost
(b) Boundary wall/fencing
- Running Metres
- Cost
(c) Cost of electrification and/
or plumbing may be shown
separately if not already
included in above costs.
(d) Auxiliary buildings
- Please specify type
- Covered area (Sq.Metres)
- Cost
(e) Gate house
- Built-up area
- Cost
(f) Other items (if any)
Please specify with details of construction and costs.
(g) Approach roads (where
applicable)
- Length (metres)
- Cost
(h) Internal roads (where
applicable)
Sub-Total of Construction
Costs:
Add (where applicable):
- Architect Fees
- Fees for Supervision
of construction.
TOTAL COST OF BUILDING & OTHER CONSTRUCTION:
(iii) MACHINERY AND EQUIPMENT
(a) Imported, CIF cost of machinery/equipment and spares.
(b) Customs duty and other surcharges
(c) Clearing and forwarding costs
including port charges,
handling and internal
transportation to site.
Sub-Total of Delivered Cost of Machinery/Equipment to Site
(d) Erection & Installation Costs:
- Foreign erection fees
and costs
- Local erection costs
Sub-Total Erection Costs
(e) Local Equipment Cost
(a to e) TOTAL COST OF INSTALLED TOTAL MACHINERY AND EQUIPMENT
(iv) TECHNICAL KNOW-HOW FEES, ETC.
Cost of know-how fees,
(lump sum, where applicable) or
engineering consultancy fees.
Please specify and
give details of costs.
(v) FURNITURE & FIXTURES
- Include cost of furniture,
fixtures and other office
equipment.
(vi) VEHICLES
- Number, type and cost
(vii) OTHER EXPENSES
- Administrative expenses
- Expenses related to project
implementation like procurement negotiation visits, etc.
- Project commissioning
expenses (please specify)
- Other (please specify with
costs)
(viii) FINANCIAL CHARGES DURING CONSTRUCTION
- Under this heading include
interest charges payable to
other financiers of the
project and other related
costs.
SUB-TOTAL (i) to (viii)
Add: - Physical
contingency(%)
- Foreign currency
- fluctuation (%)
- Price contingency (%)
FIXED COST OF PROJECT:
TOTAL COST OF PROJECT: