ATTACHMENT C
PROJECT FILING SYSTEM
Introduction
This document contains the file index system for this project. Also, included are a description of the various parts of the file number and their use, and instructions regarding the need for multiple file numbers in selected circumstances.
Codes
The following codes define the file number.
NNNNNNProject Number
WWFirst Level File Number
XXXXX Second Level File Number
YYYYSequence No.
File Number Description
The complete document identifying number is comprised of the following.
NNNNNN . WW . XXXXX
Principal Subject and Activity Classifications
The principal subject and activity classifications are as follows.
10.00000Project Administration
20.00000Project Planning/Control
30.00000Permits and Licensing
40.00000Conceptual Design (Design Criteria, Studies, and Conceptual Design)
50.00000Design Engineering
60.00000Procurement Documents
70.00000Construction Contracts
80.00000Resident Engineering Administration
90.00000Project Closeout
First Level File Numbers
The first level file numbers are as follows.
10.00000Project Administration
11.00000Engineer/Owner Contract
12.00000Engineer/Consultant Contracts (Subcontracts and Interdivision Agreements)
13.00000Owner/Third Party Agreements
14.00000General Correspondence
15.00000Memoranda
16.00000Engineering Budget and Staffing
17.00000Meetings and Public Information
18.00000Quality Assurance
20.00000Project Planning/Control
21.00000Project Instructions
22.00000Regulatory Requirements
23.00000Quality Assurance
24.00000Not Used
25.00000Schedule
26.00000Cost Estimates
27.00000Information and Information Management
28.00000Progress Reports
30.00000 (Not Used)
40.00000(Not Used)
50.00000(Not Used)
60.00000(Not Used)
70.00000(Not Used)
80.00000(Not Used)
90.00000Project Closeout
File Numbers
The file numbers, including first and second level file numbers, are defined on the following pages.
10.00000Project Administration
11.00000Engineer/Owner Contract
11.00010Pre-Award Information
11.10000Contract
11.20000Contract Correspondence
11.20650Insurance Certificates
11.30000Invoices
12.00000Engineer/Consultant Contracts (Subcontracts) and Interdivision Agreements
12.10000First Subcontract
12.10010Pre-Award Information
12.11000Contract
12.12000Contract Correspondence
12.12650Insurance Certificates
12.13000Invoices
12.20000Second Subcontract
12.20010Pre-Award Information
12.21000Contract
12.22000Contract Correspondence
12.22650Insurance Certificates
12.23000Invoices
13.00000Owner/Third Party Agreements
13.10000First Agreement
13.20000Second Agreement
14.00000General Correspondence
14.10000Client Correspondence
14.20000Other Correspondence
15.00000Memoranda
15.10000Conference
15.20000Conference--B&V Internal
15.30000Telephone
Conference memoranda and telephone memoranda shall each be serialized
numbered.
16.00000Engineering Budget and Staffing
16.10000Engineering Budget
16.20000B&V Project Staffing
17.00000Meetings and Public Information
18.00000Quality Assurance
18.10000B&V Overall Project QA Program
18.20000Owner Overall Project QA Program
18.30000Supplier/Subcontractor QA Programs
20.00000Project Planning/Control
21.00000Project Instructions
21.10000Engineer/Owner Instructions
21.20000Owner Standard Procedures
22.00000Regulatory Requirements
23.00000Not Used
24.00000Not Used
25.00000Schedule
26.00000Cost Estimates
27.00000Information and Information Management
27.10000Client
27.20000Internal
28.00000Progress Reports
28.10000Reports to Client
28.20000Reports--Internal
30.00000Not Used
40.00000Not Used
50.00000Not Used
60.00000Not Used
70.00000Not Used
80.00000Not Used
90.00000Project Closeout
11/25/03-1-