Information matrix example

Organisation:

INPUT / OUTPUT
What data /information / Who do you receive it from? / When? / Format / Needed for KPIs? / Which KPIs? / When? / Who is it shared with and when? / Criteria / Format
Number of new learners on programme / Assessors / Last Friday of each month / Excel spreadsheet / Yes / Increasing participation / First Monday of the month / Assessor team monthly team meetings
Funders monthly / By assessor
By date
By programme
Comparison to previous month
Comparison to last year / Graph with text
Funders spreadsheettemplate
Salary Expenditure / Finance and Administration / Last Friday of each month / Excel spreadsheet / Yes / Cost-effective service / First Monday of the month / Board monthly
Senior management team
Monthly / By staff member
Comparison to last month
Comparison to last year / Graph with text
Spreadsheet with graphs and text
Number of learners achieving / Assessor / Last Friday of each month / Excel spreadsheet / Yes / Increasing achievement at level 2 / First Monday of the month / Assessor team monthly team meetings
Funders monthly / By assessor
By date
By programme
Comparison to previous month
Comparison to last year / Graph with text
Funders spreadsheettemplate

continued

Information matrix example continued

INPUT / OUTPUT
What data / information / Who do you receive it from? / When? / Format / Needed for KPIs? / Which KPIs? / When? / Who is it shared with and when? / Criteria / Format
Stationery expenditure / Finance and Administration / Last Friday of each month / Excel spreadsheet / Yes / Reducing paper use / First Monday of the month / Senior management team
Monthly / By product
By Department/project
Comparison to last month
Comparison to last year / Spreadsheet with graphs and text
Learner satisfaction results / Tutor / Quarterly Second Friday of the month / Word Table / Yes / Customer Service / Quarterly Last Friday of each month / Board annually
Funders annually
Team quarterly / By assessor
By programme
Comparison to previous month
Comparison to last year / Table, text, graphical

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