TOURNAMENT INFORMATION
ALL CLASSES
Table of Contents
Prohibited Park Items and Pitchers Shoes……………………………………………………………1
Tournament Contact Information ……………………………………………………………………2
Financial Information………………………………………………………………………………...3
Program Information………………………………………………………………………………....4
Roster Form...... 5-6
Procedures and Protocols...... 7-8
Media/School Yearbook ……………………………………………………………………………..9
QF and SF Games Timeline…………………………………………………………………………10
Post-Game Instructions…...... 11
Final Games Timeline………………………………………………………………………………..12
Hotel/Motel Information…………………………………………………………………………13-14
Directions to Frasch Park……………………………………………………………………………15
Park Diagram...... 16
Brackets...... 17-23
Souvenir Items, DVD Order Form ...... 24
Mini Trophy Order Form ...... 25
Corporate Partner Page...... 26
______
PROHIBITED ITEMS
The following items ARE NOT allowed in Frasch Park including the fields, dugouts and bleachers:
- OUTSIDE FOOD OR BEVERAGES
- SEEDS OR SHELLED FOOD ITEMS
- GUM
- TOBACCO PRODUCTS Including vapor/smokeless products
- PETS (Only service animals allowed)
It is the school’s responsibility to educate their fans about this rule and the coach’s responsibility to enforce this rule with their players.
Sulphur Parks and Recreation reserves the right to charge an offending school a financial penalty to clean the field and dugout if this rule is not followed.
THE POURING OF ANY LIQUIDS ONTO THE TURF FIELDS WILL RESULT IN THE OFFENDING SCHOOL BEING FINED $500
SPECIAL NOTE
SPAR IS NOT ALLOWING ANY METAL CLEATS ON THE TURF FIELD PITCHING MOUNDS (FIELDS 13-18)
This is for pitchers only- make sure pitchers have made accommodations.
Turf shoes or molded cleats are allowed.
ALLSTATE SUGAR BOWL/LHSAA
GIRLS’ STATE SOFTBALL TOURNAMENT
PERSONNEL CONTACT INFORMATION
TITLE / NAME / CONTACT NUMBERLHSAA Executive Director / Eddie Bonine / O: 225-296-5882
F: 225-296-5919
Tournament Director / B.J. Guzzardo, LHSAA / O: 225-300-4204
C: 225-978-7704
F: 225-300-4244
Tournament Coordinator / Mark David, SPAR / O: 337-721-3040
C: 337-304-2515
F: 337-721-3041
SPAR Director / Steve Gayfield, SPAR / O: 337-721-3040
C: 337-287-5733
F: 337-721-3041
Assistant to B.J. / Yvonne Smith, LHSAA / O: 225-300-4218
F: 225-300-4258
Assistant to Mr. Gayfield / Laurie Koelzer, SPAR / O: 337-721-3040
C: 337-304-2599
F: 337-721-3041
Programs / Natalie Bowers, SPAR
Laurie Koelzer, SPAR / O: 337-721-3040
F: 337-721-3041
Rooms / Laurie Koelzer, SPAR
Bryan Stewart, SPAR
Natalie Bowers, SPAR / O: 337-721-3040
F: 337-721-3041
Radio, TV and Internet
Broadcasts and Streaming / Jacob Doyle, LHSAA / O: 225-300-4205
C: 225-202-3826
F: 225-300-4245
Marketing / Mitch Small, LHSAA / O: 225-300-4213
C: 225-324-0125
F: 225-300-4253
Marketing Assistant / Ali Schwandt, LHSAA / O: 225-296-5882
F: 225-296-5919
ALLSTATE SUGAR BOWL/LHSAASOFTBALL STATE TOURNAMENT
FOR ALL TEAMS WINNING IN THE REGIONAL ROUND OF PLAY
Representing Sulphur Parks and Recreation is Mark David, Office (337)721-3040, Cell (337) 304-2515,
Fax (337)721-3041, and representing Sulphur High School is Julie Mancuso, Office (337) 217-4430 x 2355.
Sulphur Parks and Recreation and Sulphur High Schoolwill be responsible for furnishing administrative personnel for the tournament such as score keepers, scoreboard operator, P.A. announcer, ticket sellers and takers, grounds-keeping crews and other workers necessary for administering the tournament as well as the official game softballs.
The Tournament Host will retain all monies received from fast food concessions sales and official tournament program sales. Sixty (60) percentof the net gate receipts shall be pro-rated among the participating schools based on the number of games played and the Tournament Host shall retain five percent of the net gate receipts. The LHSAA shall receive thirty-five percent of the net gate receipts.
The umpires will be assigned from a neutral association and will be paid by Sulphur Parks and Recreation
The LHSAA will reserve the exclusive right to sell tournament T-Shirts, Caps and other souvenir items.
The tournament will be played at North Frasch Park in Sulphur, a well-kept and maintained softball complex, one of the nicest in Louisiana. No team will be allowed to practice on the game fields during the entire week or until the tournament is completed. Violation of this rule will result in the removal of the team from the tournament.
The Tournament Host will provide each team one (1) complimentary meal ticket per each player to use at the tournament for Friday only. In addition, each traveling team shall receive a reimbursement check that will be mailed to the school. The reimbursement shall be equal to the cost of four (4) hotel rooms for one (1) night’s stay. NOTE: Teams that go outside of the booking procedure and procure rooms independently shall forfeit the hotel reimbursement.
In conducting the State Softball Tournament, no constitutional provisions of the LHSAA may be violated. Protests will not be allowed in this tournament. Protests are not allowed in any LHSAA sport.
The responsibility of all district representatives is to notify the LHSAA office and B.J. Guzzardo by fax at
(225)300-4244 or email as soon as representatives are named (please use the district final standing form).
Email to Sulphur Parks and Recreation a complete TYPEDroster for the program. Include in this roster: number; position; name; height; and class. This form is attached to this bulletin. The Roster form shall be emailed to the address below. Note: Rosters must be received by April 18, 2016 in order to insure inclusion in the StateChampionship Program.Email theRoster to –Attention: Natalie Bowers or Laurie Koelzer.
Sulphur Parks and Recreation
933 W. Parish Road
Sulphur, LA 70663
Tel: 337.721.3040
General email:
NOTE:Any and all decisions of fields and times will be left to the discretion of the LHSAA and Sulphur Parks and Recreation. Should conflicts arise, decision of the LHSAA and SPAR will be final. If rained out, games may be moved to Sunday and/or Monday and the site may be changed to other available parks.
HOSPITALITY: SPAR will again provide coaches’ hospitality room. Only the LHSAA/LHSCA cardholder will be admitted in the room (must have card and photo ID). Hours of operation will be posted. No food or drink will be allowed to be taken out.
PROGRAM INFORMATION
Deadline to submit: Monday, April 18, 2016
What must be submitted: The TYPED roster filled out completely
with all requested information
Email to:
Attn: Natalie Bowers or Laurie Koelzer
Questions: Call Natalie Bowers or Laurie Koelzer at Sulphur Parks
and Recreation (337) 721-3040
2016 ALLSTATE SUGAR BOWL/LHSAA SOFTBALL TOURNAMENT
SQUAD ROSTER INFORMATION SHEET
ALL CLASSES
PLEASE COMPLETE AND RETURN THIS ROSTER IMMEDIATELY IFYOU HAVE
WON YOUR BI-DISTRICT GAME TO INSURE THE TIMELY PRINTING OF
THE 2016 OFFICIAL TOURNAMENT PROGRAM.
NO LATER THAN APRIL 18, 2016
Email Information Sheet to:
Attn: Natalie Bowers or Laurie Koelzer
SCHOOL: CITY:
SCHOOL PHONE: FAX:
CLASS: DISTRICT
DISTRICT FINISH:
DISTRICT WON-LOST RECORD: OVERALL WON-LOST RECORD:
PRINCIPAL: Cell Email:
HEAD COACH: Cell Email:
ASSISTANT COACH(ES):
STATISTICIAN:
MANAGER(S):
SCHOOL’S NICKNAME: SCHOOL’S COLORS:
SQUAD ROSTER
(PLEASE TYPE OR PRINT)
NUMBER / POSITION(S)(C, P, 1B, 2B, 3B, SS, IF, OF, UT) / PLAYER’S NAME / HEIGHT / CLASS
(12, 11, 10, 9, etc.)
SCHOOL:______
NUMBER / POSITION(S)(C, P, 1B, 2B, 3B, SS, IF, OF, UT) / PLAYER’S NAME / HEIGHT / CLASS
(12, 11, 10, 9, etc.)
LHSAA SOFTBALL TOURNAMENTS
PROCEDURES AND PROTOCOLS
PICTURES – (Quarterfinal Games) / Musemeche Photography will be in attendance 2 hours prior to the first game of the first session on Friday. Each team must take team andindividual pictures upon entering the park and before warming up for their game.USE OF PRACTICE FIELDS - / Contact SPAR’s office for availability and the day and time to schedule(337-721-3040).
HOME TEAM - / The Higher Seeded team shall be the home team.
DUGOUTS - / The home team shall occupy the third base dugout and the visiting team shall occupy the first base dugout.
INFIELD - / Each team will be allowed 10 minutes of infield prior to the game. The home team shall take infield first followed by the visiting team.
PRE-GAME CONFERENCE - / Conducted at home plate before each game with umpires, both head coaches and the tournament director who shall go over the ground rules.
INTRODUCTION OF TEAMS – / Prior to each game, the PA Announcer shall introduce each player, coach, trainer, manager, etc. of each team.
- The non-starters shall be announced first then the starters, then coaches, then any others.
- The player/coach shall line up along the foul line nearest their dugout and remain there for the prayer and National Anthem.
- The visiting team is announced first then the home team followed by the introduction of the umpires.
INVOCATION – (Optional) / Shall be said prior to the first game of the session each day.
NATIONAL ANTHEM - / Shall be played prior to the first game of the session each day.
FIRST PITCH –Quarterfinals & FINALS (Optional) / The host may have a dignitary throw out the first pitch prior to the first gameof quarterfinals & finals. Field #14, report to 3rd base dugout.
END OF GAME - / Teams shall not pour any liquids on the field as a celebration. Both teams should shake hands and exit the dugouts as quickly as possible so the next games teams may enter.
WALK-UP MUSIC -Shall not be allowed during the tournament.
AWARDS PRESENTATION - / Following the completion of the Championship game, team and individual awards are presented near home plate.- Get both teams back to their dugouts after shaking hands
- Introduce Presenters
- Present Runners-Up Trophy and Medals
- Present Winning Coach Game Ball
- Present Outstanding Player Award
- Present State Champion Trophy and Medals
ALLSTATE SUGAR BOWLREPRESENTATIVES / The Allstate Sugar Bowl will assign representatives to present the State Champion and Runners-Up Trophies and Medals.
Note: If no Allstate Sugar Bowl representatives areavailable to make the presentations, the LHSAA willsecure individuals to make the presentations.
GAME BALL PRESENTATION –
(Post-Game Ceremonies of the Championship Game Only) / The head coach of the winning team shall be presented a Baden ball during the post-game award ceremonies.
RAIN DELAYS/POSTPONEMENTS / The tournament director has jurisdiction to postpone or cancel the start of a game. Once the umpire’s jurisdiction begins, then they have the sole authority to suspend the game because of weather. Games are rescheduled on a day-to-day basis including Sunday if necessary.
REPORTING SCORES - / The LHSAA shall post the scores of each game during the tournament.
GAME BALLS –
GAME FIELD – / LHSAA will provide one (1) dozen Baden Softballs for each game. It is the Tournament Host’s responsibility to provide additional balls in case they’re needed. The Baden Softball will be the
Baden Perfection® 2BSFPY (Optic Yellow)
Fields 13-18: Infield is turf including the pitcher’s mound and home plate - outfield is natural grass.
Fields 19-20: All natural grass.
ALL-ACADEMIC AWARD PRESENTATIONS / Will be presented for all classes at 10:00 AM, Saturday, April 30. Recipients may enter any gate at 9:45 AM and report to Field #14. Report to 3rd base dugout.
Media / School Yearbook
School Yearbook/ Newspaper Personnel:
- Request media credentials online by visiting the Media Credential link on the LHSAA website
- On school letterhead, submit a signed letter from the principal acknowledging, approving and requesting one tournament pass for a yearbook or newspaper staff member.This needs to be submitted at least three calendar days prior to the beginning of the tournament.No exceptions! The attending school yearbook or staff member will need to have proper school identification.
- The purpose of the “School Yearbook/ Newspaper” credential is to permit a complimentary entrance into the event for which the person is gathering information.
- The media credential may not be used by parents or friends nor is the credentialed person allowed to take pictures for parents and/or friends with the parent’s and/or friend’s camera.
- Contact: Jacob Doyle at 225-300-4205 or .
Photos shall be limited only to the school’s team members while in competition and/or presentation of awards. Photos taken during an event may not be sold or used in any capacity outside of the purpose(s) of their school’s yearbook and/or newspaper. The LHSAA has an exclusive photography contract with Musemeche Photography.
Radio / Internet Broadcasting
- Fee Per Game: $200
- If station agrees to do a LHSAA sponsor spot, fee reduced to: $150
- Stations broadcasting will be responsible for charge to originating point
- The internet broadcast fee per game is $200 and an additional $50 fee per game if still photos will be used.
- Contact: Jacob Doyle at 225-300-4205 or .
Game Video and Policy
- All games may be videotaped by spectators except the Championship games of
Class 4A and Class 5A on field 14.
- Videotape of final games can be purchased for $30.
- Order forms can be found in the game program or by contacting LHSAA Marketing Assistant Ali Schwandt at .
- Check your local listings for times.
PRE-GAME TIMELINE (QF and SF)
The 15-run rule after 3 innings or the 10-run rule after 5 innings shall apply
1st Game of Session
Minutes to first pitch
/Activity
40:00-30.00 / Prepare Field – Team Warm-Up30:00-20:00 / Home Team Infield
20:00-10:00 / Visiting Team Infield
10:00-5:00 / Plate Conference/Exchange Line-ups
5:00-0:00 / Introduce Visiting Team
Introduce Home Team
Introduce Umpires
0:00 / Invocation
National Anthem
First Pitch(QF only)
After Game / Teams exit field and dugout
PROHIBITED ITEMS –
NOT ALLOWED IN PARK / NO OUTSIDE FOOD OR BEVERAGES, NO SEEDS OR SHELLED FOOD ITEMS, NO GUM, NO TOBACCO PRODUCTS (Including vapor/smokeless products), NO PETS (Only service animals allowed)
Subsequent Games of Session
Minutes to first pitch
/Activity
40:00-30.00 / Prepare Field – Team Warm-Up30:00-20:00 / Home Team Infield
20:00-10:00 / Visiting Team Infield
10:00-5:00 / Plate Conference/Exchange Line-ups
5:00-0:00 / Introduce Visiting Team
Introduce Home Team
Introduce Umpires
After Game / Teams exit field and dugout
SPECIAL NOTE
SPAR IS NOT ALLOWING ANY METAL CLEATS ON THE TURF FIELD PITCHING MOUNDS (FIELDS 13-18)
This is for pitchers only- make sure pitchers have made accommodations.
Turf shoes or molded cleats are allowed.
IMPORTANT POST-GAME INSTRUCTIONS
Semi-Final Game
- Players shall return to their respective dugouts.
- Players and coaches shall form a single line to shake opponent’s hand.
- Teams shall immediately return to their dugout, gather their equipment
and exit the area for the next game.
- TEAM PERSONNEL SHALL NOT CLIMB THE FENCES OR BACKSTOP
There is a $500 fine to the school for this violation.
- A TEAMS FANS SHALL NOT ENTER THE FIELD AT ANYTIME
There is a $500 fine to the school for this violation.
Championship Game
- Losing team shall return to their dugout.
- Winning team may have a celebration on the field ONLY. Immediatelyafter, the team shall return to their dugout as directed by the LHSAA representative.
- Players and coaches from both teams shall then form a single line to shake opponent’s hand.
- Both teams shall return to their dugout area for the award presentation.
Players shall remain dressed and be respectful while awards are being presented.
- Following the presentation of the team Trophy, players and coaches shall pose for a team picture. This includes both Runners-Up and Championship presentations.
- Upon completion of the awards ceremonies, both teams shall return to their dugouts, gather their equipment and exit the area for the next game.
- NO TEAM PERSONNEL SHALL CLIMB THE FENCES OR LEAVE THE FIELD BEFORE THE AWARDS PRESENTATIONS ARE COMPLETED
There is a $500 fine to the school for this violation.
- A TEAMS FANS SHALL NOT ENTER THE FIELD AT ANYTIME
There is a $500 fine to the school for this violation.
AT NO TIME BEFORE, DURING OR AFTER THE GAME SHALL ANY TEAM PERSONNEL POUR ANY ICE OR LIQUIDS ONTO THE TURF INSIDE OR OUTSIDE OF THE FOUL LINES OR THE SCHOOL SHALL BE FINED $500.
PRE-GAME TIMELINE (Finals)
The 15-run rule after 3 innings or the 10-run rule after 5 innings shall apply
1st Game of Session
Minutes to first pitch
/Activity
40:00-30.00 / Prepare Field –Teams Warm-Up30:00-20:00 / Home Team Infield
20:00-10:00 / Visiting Team Infield
10:00-5:00 / Plate Conference/Exchange Line-ups
5:00-0:00 / Introduce Visiting Team
Introduce Home Team
Introduce Umpires
0:00 / Invocation
National Anthem
First Pitch
After Game / Awards Presentations
Teams exit field and dugout
PROHIBITED ITEMS –
NOT ALLOWED IN PARK / NO OUTSIDE FOOD OR BEVERAGES, NO SEEDS OR SHELLED FOOD ITEMS, NO GUM, NO TOBACCO PRODUCTS (Including vapor/smokeless products), NO PETS (Only service animals allowed)
Subsequent Games of Session
Minutes to first pitch
/Activity
40:00-30.00 / Prepare Field – Team Warm-Up30:00-20:00 / Home Team Infield
20:00-10:00 / Visiting Team Infield
10:00-5:00 / Plate Conference/Exchange Line-ups
5:00-0:00 / Introduce Visiting Team
Introduce Home Team
Introduce Umpires
After Game / Teams exit field and dugout
SPAR CONTACT INFORMATION
Sulphur Parks and Recreation
Mark David
Office: 337-721-3040 Cell: 337-304-2515
Fax: 337-721-3041
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General Email:
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SoftballPage 1
Allstate Sugar Bowl /Louisiana High School Athletic Association Presents
Hosted by: Sulphur Parks and Recreation & Sulphur High School
FRASCH PARK ∙ SULPHUR, LOUISIANA
337-721-3040
Call to make your Team Hotel Accommodations
Extended Office Hours are as follow:
Mon. – Thurs.7:30 a.m. - 5:30 p.m.
Fri., April 228:00 a.m. - 6:00 p.m.
Sat., April 238:00 a.m. - 6:00 p.m.
Sun., April 249:00 a.m. - 2:00 p.m.
After hours contact numbers:
Laurie Koelzer 337-304-2599
Natalie Bowers 337-274-3850
Bryan Stewart 337-304-2595
SoftballPage 1
Qualifying Check list for Softball Playoff Coaches
Submit Roster (due as soon as Team appears on bracket. Absolute deadline Monday, April 18th.)