SMITHA EAPEN

M.Sc in Quantity Surveying (Heriot-Watt University)
B.Tech in Civil Engineering
Ph: +971 50 8145750

E-mail:

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PROFILE SUMMARY

A dynamic and committed Senior Quantity Surveying Professional with practical hands on approachin contracts administration, commercial, procurement and quantity surveying and with an experience of over 10 years.

Having worked in some of the multibillion landmark projects in UAE with renowned Construction firms, I am adept in handling all contractual matters for the projects to the highest standards with meticulous attention to details.

KEY EXPERIENCE

Pre-Contract works:

Preparation of cost plans & cost analysis.

Involved and advised in preparation of Project Strategy to establish Procurement method and form of Tendering

Preparation of Contract Conditions based on FIDIC forms of Contract for contractors and Client-Consultant service Contracts/ agreements.

Appointment of Consultants and Contractors

Preparation of tender documents, tender evaluation, attending tender meetings, negotiating to get the best deal and awarding of works.

Preparation of Agreements, Letter of Award, Letter of Intent, Contractual letters.

Value Engineering exercises.

Post Contract works:

Checking compliance of insurances, guarantees and warranties provided by Consultants and Contractors.

Reviewing and finalizing payment certificates.

Implementing and managing Change Management Procedures and controlling variations.

identify, analyze and develop responses to commercial risks;

Prepare potential variation estimates

Scrutiny and finalization of variations with contractors.

Procurement of goods and services by issuing purchase and work orders.

Preparation of Cost report/ cost updates/ cash flow statements.

Clearance of payments and settlement of final accounts.

Attending commercial meetings.

ACADEMIC CREDENTIALS/ TRAINING COURSES

M.Sc. in Quantity Surveying, Heriot-Watt University, Dubai, with Grade: Distinction.

ASGC student’s excellence award for the best outstanding performance in MSc Quantity Surveying for the year 2015-16 from Heriot Watt University.

B. Tech in Civil Engineering, Mahatma Gandhi University, India with Grade: Distinction.

Training Course in Contracts Administration with FIDIC 87 & 99 with Dr.SAM FZ.LLC.

Auto CAD.

CATO consultant’s suite -CAD measure.

Planning software Primavera 3

MAJOR PROJECTS HANDLED:

The Heart of Europe,World Island– This includes a luxury development with five star hotels, premium villas and floating villas on a cluster of 6 islands in the World Island, Dubai

  • Contract Amount AED 4.0 Billion
  • Undertaken pre-contract and post contract works for the project.

Sofitel Resort, Palm Jumeirah– Five star luxury hotel resorts in Palm Jumeirah

  • Contract Amount AED 1.2 Billion
  • Undertaken pre-contract and post contract activities of the complete project including final account settlement.

Meraas City Walk Project (Residential phases) - The project consists of 20 nr residential towers (288,450 m2) with 887 nr apartments, 5 – 6 storeys high including podium pool levels and sky gardens.

  • Contract Amount AED 1.35 Billion
  • Involved in pre-contract activities and currently administering post contract works of the project which is due for completion in December 2015.

PROFESSIONAL CREDENTIALS

Employed with The Heart of Europe Development

As Senior Quantity Surveyor fromFebruary2016 to June 2017

Reporting to:Contracts and Commercial Manager

Summary of works:

  • Pre and Post contract management of Projects.
  • Preparation of Contracts Conditions and Contractual letters
  • Prequalification of Consultants and Contractors
  • Appointment of Consultants and Contractors
  • Preparing tender documents and managing tendering.
  • Finalization of tenders, after tender meetings and negotiations
  • Preparation of all Contractual documents including Letter of Award, Letter of intent, service agreements.
  • Ensuring that the Consultant and Contractor fulfills Contract obligations in terms of guarantees and insurances.
  • Value Engineering exercises
  • Handling and assessing Change management procedures.
  • Identifying and managing potential changes within the project by preparing variation estimates.
  • Scrutiny and finalization of variations with contractors through meetings/discussions/ correspondences.
  • Maintaining and updating project budget.
  • Payment certification for value of work done.
  • Attending all commercial meetings.

Projects Handled:

Floating Sea Horse, World Island Dubai (Ongoing)

Type:The project consists of 80 numbersof floating villas in the sea, each villa consisting of 3 levels- underwater, water level and above water level. It is a marine style retreat, essentially a boat without propulsion. It includes network of jetties and pontoons to connect to the island.

Client:Kliendienst Group.

Nature of work: Managing all tendering works, including preparation of tender documents, Contract conditions, Finalization of Contract for Consultants and Contractors and attending commercial meetings, preparation of Client- Consultant service agreements, Contract conditions for construction, processing payment certificates and implementing change management procedures.

Sweden Villa, World Island Dubai (Ongoing)

Type: 10 numbersof premium quality majestic waterfront villas, 5 of which will be designed and furnished by Bentley homes.

Client: Kliendienst Group.

Nature of work: Managing all tendering works, including preparation of tender documents, Contract conditions, Finalization of Contract for Consultants and Contractors and attending commercial meetings, maintain and updating project budgets, finalization and award of contracts, suppliers and procurement activities.

Mont Royal Hotel, World Island Dubai (Ongoing)

Type: 5 star hotel resort with 466 keys in the Main Europe Island.

Client: Kliendienst Group.

Nature of work: Preparation and finalization of client-consultant service Contracts/ agreement.

St. Petersburg, World Island Dubai (Ongoing)

Type: The project consists of a resort on the heart shaped St. Petersburg Island, which will be home for the 80 floating sea horses (floating villa) to be connected to the island through pontoons. The resort will be a honey moon destination with beach bars, pool bars, restaurants and club houses.

Client: Kliendienst Group.

Nature of work: Preparation and finalization of client-consultant service Contracts/ agreement, verifying and ensuring the correctness of the tender documents prepared by Consultants, overseeing tendering, finalization of Contractors through tender meetings and negotiations.

Employed with TURNER & TOWNSEND COST CONSULTANTS

As Cost ManagerfromOctober2013 to February 2016

Reporting to:Associate Director

Summary of works:

  • Complete Pre and Post contract management of Projects.
  • Preparation of concept, schematic and detailed design estimates and cost plans.
  • Value Engineering exercises
  • Handling and assessing Change management procedures.
  • Identifying and managing potential changes within the project by preparing variation estimates for client approval.
  • Scrutiny and finalization of variations with contractors through meetings/discussions/ correspondences.
  • Payment certificate recommendations to clients for value of work done.
  • Preparation of monthly cost reports.
  • Preparation of final accounts settlements.

Projects Handled:

Meraas City Walk project (Phase-1), Dubai

Type:The project consists of 20 nr residential towers (288,450 m2) with 887 nr apartments, 5 – 6 storey high including podium pool levels and sky gardens

Client: Meraas Development LLC.

Nature of work: Post contract management including interim valuations, change managements and Cost reports.

Meraas City Walk project (Phase-2), Dubai

Type:11 Residential buildings, B+G+5 in 4 plots

Client:Meraas Development LLC

Nature of work: Pre-contract, Preparation of Tender Documents, BOQ

Aspin Commercial Tower, Dubai

Type: Commercial, B+G+M+56 -Tower & G+9 - car park building

Client: Emirates NBD/ Ahmed Mir Hashim Khoory

Nature of work: Finalization of variation & final account settlement

Tiffany & Co. – emerging markets, Saudi Arabia

Type: Retail Stores

Client: Tiffany

Nature of work:Preparation of schematic cost plans for interior works

Toyota Prototype Showroom, Saudi Arabia

Type: Retail Stores

Client: AECOM

Nature of work: Preparation of schematic cost plans

Al Majaz malls, Sharjah

Type: Retail

Client: Majid Al Futtaim Properties

Nature of work: Preparation of detailed design estimate and Tender documents including BOQ

Shams C2 Residential Tower, Abu Dhabi

Type: Residential, B+G+9 Floors

Client: Aabar Properties

Nature of work: Preparation of detailed design estimate and Tender documents including BOQ for fit out works.

Employed with MIRK ARCHITECTURAL AND ENGINEERING CONSULTANTS

AsQuantity SurveyorfromJanuary 2010 September 2013

Reporting to:Commercial Manager

Project Handled: Sofitel Resort, Palm Jumeirah

Client: Mirk General Trading.

This luxury Hotel resort is situated in Palm Jumeirah in an area of 23 acres, designed in the theme of a Polynesian island, boasts 543 suites and apartments, private villas, several bars and restaurants , Spa & health club and its own private beach; a true paradise.

The Hotel operator for Resort is Accor groups.

Summary of works:

  • Involved in both pre-tender and post tender works of the project including construction and fit out works.
  • Involved in all pre & post contract award administration of Main contract and sub contract packages including tendering, commercial evaluation,negotiation,post contract administration, variation evaluations,cash flow analysis and contract claims administration / settlement.
  • Considerable knowledge by working in Cost plus contract and Lump sum packages.

Nature of Work:

  • Studying and reviewing of drawings and specifications, Preparation of Tender documents, Bill of Quantities on cost plus contract and lump-sum price as per Principal of measurement International.
  • Evaluation of Value Engineering proposals.
  • Preparation of Conditions of Contract based on FIDIC forms of contract.
  • Commercial support for prequalification assessment of contractors.
  • Handling Tender queries, preparing tender evaluation reports, post tender clarifications.
  • Participating for Tender Interviews along with Tender Board
  • Drafting nomination letter, letter of Intent, Letter of Award.
  • Participating for commercial meetings and advice on commercial aspect.
  • Preparation of Main Contract Documents.
  • Preparation of Sub contract documents.
  • Preparation of sub consultancy agreements.
  • Reviewing and finalizing payment schedules.
  • Checking & approving of Main contractor’s/ NSC interim payment certificates.
  • Identifying and Managing Potential Changes within the project and value contract variations and implementing Change Management Procedures.
  • Prepare potential variation estimates for client approval and issuing out Change proposals, Provisional Variation Order (PVO) and Variation Orders (VO).
  • Commercial advice for cost saving exercises.
  • Scrutiny and finalization of variations with contractors through meetings/discussions/ correspondences.
  • Managing effective Cost control of project expenditures/ running projects by monitoring and analyzing the costs and the variations.
  • Clearance of payments and settlement of final accounts.

Employed with Al Ghafly General Contracting W.L.L

Al Ghafly Group of Companies, Abu Dhabi, UAE

As Estimator / Quantity Surveyor fromApril 2007 to July 2008

Reporting to:Contracts Manager

Al Ghafly Group of Companies established in 1982 in the Emirate of Abu Dhabiengages itself in a variety of Building construction services General BuildingContracting, Electro Mechanical Works, Manufacture & supply of Ready MixConcrete, Cement products etc.Some of the most prestigious projects of AlGhafly include Villas for Sorouh Properties, Villas at Palm Jumeira, Etihad Airwayscomplex in Khalifa, Abu Dhabi.

Project Handled:

  • Al Reef Down Town
  • Emirates National Centre for Education having a built up area of 720920 Sq.Ft
  • Al Shamsi Residential Tower having a built up area of 195490 Sq.Ft

Nature of Work:

  • Responsible for pre-contract and tendering works.
  • Scrutinize the whole tender package & tender documents in order to prepare accurate estimates.
  • Verification of technical/ commercial conditions and work out total estimated cost along with detailed quantity takes off’s and bottom-up costing.
  • Preparation of Job budget based on the tender pricing and job schedule.
  • Raising Inquiries evaluate & negotiate with suppliers to get the best pricesand finalizing the rates.
  • Preparing rate analysis, cost estimates and BOQ pricing for quoting of tenders.

Employed with Puravankara Projects Ltd

Cochin, India

As Estimation & Planning Engineerfrom Sept 2008 to June 2009

As Estimation & Planning EngineerfromJuly 2005 to April 2007

Puravankara Projects Ltd established in 1972, is one of the finest & leading builders in India. Based in Bangalore India, their works spread all over India. They specialize in Luxury- Five star deluxe apartments. Comfort, Quality & a superior style of living is what they offer. They are well known for their quality works & technical assurance.

Project Handled:

  • Purva Grand Bay with Built up area of 5,06,193 Sq.ft
  • Purva Eternity with Built up area of 13,21,430 Sq.ft
  • Purva Moon Reach with Built up area of 7,40,215 Sq.ft
  • Purva Oceania with Built up area of 3 lakh Sq.ft

Nature of Work:

  • Pre & post tender planning & estimation activities.
  • Preparation of Tender Documents including Bill of Quantities complete in all respects.
  • Prepare /evaluate technical as well as commercial bids for new jobs.
  • Contractor Evaluation, Rate analysis, Tender negotiations, Finalizing contractor.
  • Preparing Work orders & Agreement, monitoring works, arranging for interim payments etc.
  • Construction planning, site inspection, coordinating activities, assisting site staff with programming & re-sourcing of work.
  • Preparation of weekly & monthly Management progress reports, cost report & procurement schedules for all theongoing projects.
  • Submission of Monthly financial reports to management.
  • Preparation of Annual job budget & monthly Projections.
  • Cost control of running projects by providing timely critical information on resource optimization.

PERSONAL DETAILS

Languages Known: English, Hindi, and Malayalam

Date of Birth: 14th December 1983

Nationality: Indian.

Gender: Female

Marital Status: Married.

Visa status: Employment Visa

Passport No: N 5187605

CONTACT DETAILS

Mob: +971 50 8145750

Ph: +97143267297

Email:

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CV of Smitha Eapen