Professional Geologists of Indiana

Board of Directors Meeting Minutes
September 14, 2017:Broad Ripple Brew Pub, Indianapolis, IN
3:30pm – 5:00pm

In Attendance: Andy Wallace, Chris Parks, Dave Busch, Shane Schmidt, Stephen Brellenthin, Bill Karban and Kevin Strunk

  1. Call to Order/Quorum declaration –Andy called the meeting to order at 3:45 pm. Quorum was declared.
  2. Review of last Meeting Minutes / Secretary Report–Andy supplied a copy of minutes from 7/12/17 meeting. No edits. There was no quorum at the 7/12 meeting, so these minutes may simply be considered “notes”.
  3. Treasurer’s Report–Chris presented treasurer’s report. PGI made a deposit to 1911 Grill for ($1,278.75) for the annual meeting, and we gained a new member. Total Assets = $32,540.74.
  4. Committee updates
  5. Awards/Annual Meeting – Chris/Rob (not present)
  6. Chris has secured 1911 Grill. The flyer for the annual meeting has been sent to members, stating that $25 cost to enter.
  7. Date – 2nd Wednesday of November: 11/8/2017
  8. Speaker – Action Item:HAS THE SPEAKER BEEN LOCKED UP?.
  9. Andy discussed one potential option (Janet McCabe-Former Acting Assistant Administrator, USEPA). Janet presented at 38th Annual Indiana Water Symposium at Turkey Run in June and received good reviews.
  10. Are there any awards this year?
  11. Notes for considering this year/next year’s event:
  12. Chris will present the amount of cost PGI will need to cover for this year’s event, based on the number of attendees
  13. Next year, we should consider how much of the annual meeting dinner should be subsidized for members.
  14. Earth Science Education – Shane.
  15. Shane hasn’t seen the GW Model go out lately. Action Item:Scott to put together log of those who have checked out model.
  16. Milford Elementary 3rd Grade geology introduction. Action Item:Shane/Stephen to contact school about getting pictures for our website.
  17. Discussion on education outreach and other volunteer opportunities: Action items:
  18. Chris – modify the membership application to add committees in which you may have interest.
  19. Stephen – add volunteer opportunities to the newsletter
  20. Stephen – add volunteer opportunities to the text of the email for the newsletter
  21. Continuing Education – Rick (not present).
  22. The group discussed the 7/13 continuing ed event.
  23. Was it successful?
  24. How many people attended?
  25. How many people were present for the ASBOG training?
  26. Should this event be changed to Spring time? We may be missing out on attendees during summer break.
  27. Was this the right venue? Ivy Tech worked great, and had free parking. However, we may have missed out on many State employee attendees
  28. Should this event be full day? Could we provide that much content?
  29. Legislative – Kevin
  30. Kevin provided a reminder of the status on our bill language from last year: engineers group provided one comment to remove some phrasing from our bill.
  31. Is this simple enough to simply remove the clause that bothered the engineers and present it to our state legislator(s)?
  32. Should we hire a lobbyist – maybe use the same one that has worked for the surveyors? Or, another person who understands professional licensure?
  33. Action Item: Kevin and Rob will provide a summary of our options with timelines, so that the Board understands our next step.
  34. Events/Field Trips – Shane/Dave.
  35. Shane/Dave coordinated Deep Rock Tunnel tour from Citizens’ Energy. Shane has developed the flyer for final review by the board. Several edits suggested. Action Item: Shane -- Finalize the flyer and email members tomorrow.
  36. Publications/Website – Stephen
  37. See action items from 7/12/17 minutes
  38. Stephen has nothing else new to report.
  39. Note to all members: Action Item:take pictures and publicize any outreach activities you have completed.
  40. Membership – Andy
  41. Now up to 83 members.
  42. Andy sent Stephen updated PGI membership stats/graph on 7/12/17, which is now shown on the website.
  43. Action Item: Andy to obtain LPG mailing list from IG&Water Survey for mailing post card invitations to PGs for membership. (There should be approximately 400 + in-state). We would like the complete list, and select the recipients ourselves.
  44. Should this be a postcard? Or a letter with a returnable postcard?
  45. Target date of October 15th to send all mailers out
  46. Good of the Order
  47. Which Board members are up for re-election? How many open spots?
  48. Stephen, Bill, Rob, and Rick are up for re-election. Scott is rotating off.
  49. How will the elections be handled during the annual meeting?
  50. Have the president introduce the agenda of the meeting at the start of the meeting; have prospective board members introduce themselves; complete voting before dinner
  51. Chris will send an email with information about the election and the meeting agenda to all members prior to the annual meeting.
  1. Set next meeting time/date. 11/8/2017, 3:30 pm at the 1911 Grill, before the annual meeting starts. Action Item: Bill to send calendar invite to Board.
  2. Adjourn 5:10pm