Procurement of Servers and Ups for the Teacher Centers (Phase 2)

REQUEST FOR BIDS:

PROCUREMENT OF SERVERS AND UPS FOR THE TEACHER CENTERS (PHASE 2)

RFB DETAILS

RFB No / CS/SCM/R15-16/13
RFB for / Procurement of Multi-Media Digital Content
Submission Deadline / 06 October 2015 @ 12:00
RFB Submission Date / Corner MirriamMakeba & President Street, Newtown,
Johannesburg, 2017

BACKGROUND INFORMATION

2.1.The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.

PURPOSE AND BACKGROUND

3.1.The purpose of this Request for Question (RFQ) is to solicit quotations from reputable service providers for the procurement of 15 Servers and UPS’s for the Teacher Centers that are to be upgraded for the implementation of phase 2 of the e-learning project.

SPECIFICATIONS

SERVERS and UPS
Super Micro Intel 1 U Series, Blade Server
Intel Xenon Processor 3.3 GHZ Transcend 8 Gigabit DDR3 ECC DIMM (X4)
Seagate Constellation HDD 2 TB 3.5 (X4)
Intel accessory/DVD Writer
Intel 4 channel RAID card
Windows Server 2012 R2 preinstalled
All shelving, rack mount kit, fans and electrical connections as required UPS & Switches
Rack-mounted 3KvA with 2 hour back-up UPS as appropriate

MINIMUM REQUIREMENTS

The Service Provider must supply Sci-Bono Discovery Centre with the following minimum requirements, failing which the proposal shall be automatically disqualified:

1)A formal written quotation;

2)Quotation Form;

3)Certification of Registration;

4)Valid SARS Tax Clearance Certificate;

5)Declaration Forms (SBD 4, SBD 8 & SBD 9) to be attached or obtained from the Sci-Bono website;

6)BBBEE Rating Certificate;

7)Curriculum Vitae of the lead employee or Project Team Leader.

6.PRICINGSCHEDULE AND DELIVERY

6.1.GENERAL PRICING FEE

1)The bidder must provide a clear and unambiguous price schedule (quotation) with the fixed rates.

2)All disbursements and related costs shall be provided separately, if any, and shall be negotiated.

3)Discounts shall be accepted but without any conditions.

6.2.DELIVERY

1)The delivery address shall be delivered in various teacher development centersidentified identified for the phase 2 of the e-learning project. The list and address of these shall be made available to the successful bidder(s).

2)Service providers must confirm the availability of stock and the delivery date. Failing to provide this information may result to the disqualification of the tenderer’s bid.

7.CONDITIONS FOR SELECTION/SHORT LISTING

7.1.Proposals submitted will be evaluated using a system Method 3 (Financial Offer, Quality and Preference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) of Sci-Bono’s Supply Chain Management Policy.

7.2.All bids shall be subjected to the preliminary evaluation process and bidders who shall not the minimum requirements set by this RFQ shall automatically disqualified and shall not be evaluated for functionality, and ultimately for price and preference.

7.3.The functionality evaluation criterion shall be as follows:

CRITERIA / SCORE RANGE / POINTS
Approach Paper
(30) / Proposed Approach and Methodology / SCORE / 30
No understanding of PROJECT / 0
Demonstrate understanding of PROJECT, clear timelines and targets / 10
Demonstrate understanding of PROJECT, clear timelines, targets / 20
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy / 30
Project and Implementation Plan
(30) / Appropriateness of suggested delivery schedule indicating targets and time frames per financial year and ability to reach and exceed the set targets / SCORE / 30
No understanding of the PROJECT / 0
Demonstrate understanding of PROJECT and clear timelines. / 10
Demonstrate understanding of PROJECT, clear timelines, and targets. / 20
Demonstrate understanding of PROJECT, clear timelines, targets, and engagement strategy. / 30
Organization, Staffing and Physical Resources
(20) / Verifiable of supporting documents of resources to be deployed in the project / SCORE / 20
None / 0
Poor: Staffing, and assets / 5
Satisfactory: Staffing, infrastructure, and assets machinery, tools. / 10
Good: Project manager, staffing, infrastructure and assets) / 15
Very Good: Very good resources (clear organogram with a project manager and qualified staffing, infrastructure, financial and assets / 20
Tenderer's Experience
(20) / Experience in Applying the Similar Project or Experience of the Lead Employee/Project Team Leader in Applying the Similar Project. / SCORE / 20
0 – 2 years / 0
2 – 5 years / 5
4 – 5 years / 10
5 – 8 years / 15
8 years and above / 20
TOTAL / 100

7.3.1Any proposal that scores less than 60% shall be disqualified and shall not be evaluated for price and B-BBEE.

7.3.2The proposal obtaining the highest number of points may be awarded the contract, although other factors may lead to a different decision.

7.3.3In the event of equal points scored, the tender will be awarded to the proposals scoring the highest on BEE.

8.CLOSING DATE AND TIME

8.1All correspondences shall be done by e-mail to ; no telephonic correspondences shall be done before and after the closing of bid. All bidders shall be informed in writing of the outcome of the bid adjudication process.

8.2Submissions must be deposited in the tender box made available in the Sci-Bono main entrance on or before 06 October 2015 at 12:00 (Closing Date & Time). The delivery address is Corner of MirriamMakeba & President Street, Johannesburg, 2107.

DISCLAIMER

Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract. Sci-Bono reserves the right not to appoint a provider, to accept and / or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender. Sci-Bono will not incur any liability to a tendered for such cancellation and rejection, but will give written reason for action upon request to do so.

RFQ –Servers and UPS’s for the Teacher Centers – ICT Phase 2Page 1