PROCEDURE ON OBTAINING PERMISSION FOR ORGANIZING INTERNATIONAL WORSHOPIN THUA THIEN HUE PROVINCE (FOR VIETNAMESE AGENCIES AND ORGANIZATIONS)

  1. INFORMATION

Field / Consult general affairs
Agency in charge / Foreign Affairs Department
Coordination agency in charge / Foreign Affairs Department of Thua Thien Hue Province
Competent Authority in charge: / Thua Thien Hue Provincial People’s Committee
Receiving unit / The Public Administration Center ofThua Thien Hue Province, 01 Le Lai street – Hue city (Tel: 0234.3856868)
Receiving time / Monday to Saturday (7:30 am - 11:00 am; 2:00 pm - 4:30 pm)
Processing time / 10
Fee / No
Public service / Level3
  1. PROCEDURE
  1. For organization/individual:

- Step 1: Complete the dossier as instructed in this form. Directly submit the dossier at division of receiving dossiers and giving result of Foreign Affairs Department.

+ Vietnamese agencies or organizationsmust ask for writing feedback of the agency which manages seminar’s field. Completed dossier must be submitted at division of receiving dossiers and giving results, Foreign Affairs Departmentat least 10days before the international seminaris held.

- Step 2: Directly receive result at division of receiving dossiers and giving results, Foreign Affairs Department.

2. For agencies in charge:

- Step 1: Division of receiving dossiers and giving results of Foreign Affairs Department receives the dossier; checks the validity and adequacy of documents; asks for supplementary documents if the dossier is inadequate or invalid;

- Step 2: Foreign Affairs Department researches the dossier and submits to the Provincial People’s Committee for approval.

- Step 3: The Provincial People’s Committee giveswriting feedbacks within 5 days since the dossier is submitted by Foreign Affairs Department.

- Step 4: Division of receiving dossiers and giving results of Foreign Affairs Department returns result in accordance with the return confirmation sheet sent to the organization/individual.

Method of implementation:

Organization/individual directly submits the dossier at division of receiving dossiers and giving results of Thưa Thien Hue Foreign Affairs Department.

  1. DOSSIER

Documents
The request documentof agencies/units must specify: +Reason/purpose of the seminar, seminar. +Time/venue of the seminar, seminar, sightseeing places (if any); +Organization form and technology(for online seminar/seminar; documents in foreign language must be translated into Vietnamese;+Members join in organization procedure: Vietnamese agencies, foreign agences and sponsors (if any) + Participants: number of delegate and delegate structure including both Vietnamese and foreigners (information related to nationality, passport number and date of issueare requiredfor foreign delegates); +Funds (agency in charge or co-in charge) (original version)
Note: Private enterprises are required to submit business registrationcertificate (copy version), business license in accordance with service field (copy version)
Detail working content, program, document, set of folder, leaflet (if any) andactivities on the sideline of the seminar/seminar; (copy version)
Specialized agencies’ feedback on seminar content (copy version)
Information about foreign presenters at the seminar (detail curriculum vitae and qualifications) (if any) (copy version)

Number of dossier: 02 sets

IV. LEGAL BASIS

Legal Documents / Attachment
Decision No.1630/QD-UBND of Provincial People’s Committee dated August 10th, 2011
Decision No. 76/2010/QD-TTg of the Government dated November 30th, 2010