Prince George’s County Public Schools Emergency Plan, 2016 – 2017

Prince George’s County
Public Schools

Emergency Plan

For

Frances Fuchs Early Childhood Center

11011 Cherry Hill Road

Beltsville, MD 20705

School Year 2016-2017

Table of Contents

Introduction ………………………………………………………………………….... 4

Definition

Chain of Command...... 5

Incident Command Staff Responsibilities...... 6

Emergency Response Team...... 10

Command Post …………………………………………………………………….....11

Distribution List …………………………………………………………………….....12

Emergency Operations and Control …………………………………………………...13

Safety Terminology, L.S.S.R.

How to Shelter-in-Place ………………………………...……………………………..14

Remain in Place

Emergency Notifications

Emergency Checklist ………………………………………………...………………..15

Emergency Procedures …………………………………………………………...…...16

(Multiple Hazards to include Earthquakes)

Evacuation Assembly Points...... 20

Exterior Door Labels...... 20

Accountability...... 21

Student Release Procedures

Individuals With Disabilities

Emergency/Medical Kits...... 22

Family Reunification Centers...... 23

MiniFloor Plans Illustrating Utility Shut-offs and Safe Areas...... 24

Mini Floor Plans Illustrating Location of Fire Extinguishers...... 25

Emergency Plan Maintenance...... 26

Post Incident Procedures...... 26

Training Schedule...... 27

Security Upgrades...... 27

Weapons of Mass Destruction...... 28

Biological Agents

Radiological Agents

Nuclear Agents

Incendiary Agents

Chemical Agents

Explosive Devices

Preparedness

Appendix...... 30

Evacu-Trac Guidelines

Emergency Plan

For

Frances Fuchs Early Childhood Center

Name of Building

2016-2017

School Year

Emergency Plans have been reviewed by the Superintendent of Schools/designee and the Senior Administrator.

______

Superintendent/Designee

______

Senior Administrator Date

Distribution List: Check the appropriate boxes

X / Area Office / Chief’s Office
X / Instructional Directors / Directors
X / Principal / X / School Nurse
X / Assistant Principal / X / PTSA President
X / School Based Professional Staff / X / Safety Office
X / Secretaries / Department Heads
X / Building Supervisor
X / Building Night Supervisor
X / Cafeteria Supervisor
X / Security Services

INTRODUCTION

EMERGENCY PLAN

Frances Fuchs Early Childhood Center

Name of Building

PURPOSE

The Emergency Plan will provide basic guidelines and procedures to be followed in the event of an emergency. All staff will be familiar with the plan and their individual responsibilities in the event of an emergency.

The designated Emergency Response Team (Incident Command Staff) MUST comply with requirements of the emergency plan.

In developing school plans, consider contingencies in case communication with the central office staff is not possible. Lessons learned from September 11 in New York, revealed that principals must be empowered to make decisions without consulting with central office. The arrival of first responders may result in the incident command being transitioned to a unified command. Unified command means that designated individuals from one or more response agencies will work jointly with the local school system (LSS) or school commander to carry out the response.

The Emergency Plan will be updated, reviewed, and revised annually.

DEFINITION OF CRISIS

A crisis is defined as any emergency situation, which severely impacts the normal operation of the building. A crisis can be initiated as the result of a threat/action such as a bomb threat, hostage/barricade, accident etc., or a natural disaster. In any such situation, administration and staff must be prepared to ensure the safety and care of the students, staff, and visitors.

CHAIN OF COMMAND

In the event of any emergency, the Principal/Designee will be the primary administrator responsible for establishing a Command Post. This is the single location from which the Incident Commander (Senior Administrator), oversees all incident operations to include personnel, students, facilities, equipment, and communications.

In the event of an emergency, the following is the chain of command for

Frances Fuchs Early Childhood Center

Name of Building

1.Senior Administrator/DesigneePincipal: Diedra B. Tramel

2.Second in CommandAssistant Principal: Rhodora A. Alonzo

3.Third in CommandSpecial Education Coordinator: Cindy J. Ettinger

4.Fourth in CommandAdministrative Intern/Teacher: Shannon Schwallenberg

Upon the arrival of Emergency Public Safety Personnel, the Senior Administrator/Designee will transfer command of the situation to the appropriate authority and serve as a liaison.

To ensure leadership and direction in the event that the Senior Administrator/Designee is not available, the following Central Office personnel, upon arrival on the scene, will assume the Senior Administrator/Designee’s duties from the designees listed above.

Chief Operating Officer Dr. Monica Goldson

Area Associate Superintendent Dr. Denise Green

Instructional Director ______Dr. Pearl Harmon______

Director of Security ServicesRex Barrett

Safety OfficerVince Curl

ORGANIZATIONAL CHART

Fill in where appropriate with the assigned personnel responsible for each area. Add additional areas specific to your building. The Finance/Administration function is not done at the incident scene, but, rather is handled by the school district.

Medical Coordinator requires current CPR/AED and First Aid:

Kyna Shaw______12-2015__

Name Date of Completion

Incident Commander shall have completed an approved Incident Command Training Class: FEMA-100*

Diedra Tramel______09/2013_____

Name Date of Completion

*FEMA 100 is an online, easily understood training class that can be easily found by searching FEMA 100.

It is important that consideration be given, in plan development, to who is best qualified to perform the functions and that staff is assigned appropriately. This is necessary so that staff may be trained appropriately and knows what to do in an emergency. Each key person should have a back-up person assigned in case the person with primary responsibility is unavailable or injured. Routinely review the Emergency Plan to consider turnover.

Some situations may require that a classroom teacher be used to fill an ICS position. This means that a buddy system should be developed in order to ensure that students are properly supervised. If a buddy system is used, school administrators should provide duplicate rosters for both classes and evacuate both to the same area in the event of an incident.

Incident Command Staff Responsibilities

In an incident command organization, the Command Staff consists of the Incident Commander and various special staff positions. The special staff positions are specifically designated, report directly to the Incident Commander (IC), and are assigned responsibility for key activities. Three special staff positions are typically identified in School Incident Command System (ICS): Public Information/Notifications Officer, Safety Officer, and Liaison. Additional positions may be required, depending on the nature, scope, complexity, and location(s) of the incident(s), or according to specific requirements established by the Incident Commander.

ICS can serve as a possible link between the LSS, school, and all others who are involved in an emergency. Following is an example of an ICS organization.

School System Incident Command

Emergency situations demand constant control from a central location (i.e. a command post). That means that the Incident Commander should not leave the command post without leaving someone in charge. At a minimum, the Incident Commander should:

  • Assess the situation;
  • Establish objectives;
  • Track resource needs, including what resources are available, what have been assigned, and what additional resources are needed;
  • Develop a strategy/plan for handling the emergency, monitoring how the plan is working, and adjusting the plan to meet the realities of the situation;
  • Ensure that the emergency is properly documented as a historical record and for legal and financial reasons;
  • Appoint additional staff as necessary; and
  • Maintain lines of communication.

Other roles and functions during an emergency include, but, are not limited to the following:

The Building Safety Officer (SO); Normally assigned to the Building Supervisor and/or Security (where appropriate) ensures that the safety of students, staff, and others on campus has the highest priority. The SO is empowered to stop actions that create an unsafe situation or put students, faculty, staff, and others at risk.

The Building Public Information Officer (PIO); will handle duties normally assigned to secretarial staff or a designated spokesperson acts as a liaison with the public and the media. The PIO mustbe well informed of the situation at all times and should be the ONLY person talking to the media. All other staff should refer media questions to the PIO. Someone should be designated as the alternate PIO in the event the primary PIO is unable to perform the duties.

The Liaison Officer;acts as a point of coordination between the IC and other agencies and organizations such as the Health Department, Red Cross or public utilities.

The divisions of labor and responsibilities included in the ICS model are:

Operations; Normally Assigned to the Assistant Principal handles all emergency response jobs, including accounting for and taking care of students and all personnel. Most of the adult responders will be assigned to jobs in the Operations Section.

Planning; is responsible for tracking both available and needed resources, assessing the changing situation, documenting the response, and managing the large site map at the Command Post.

Logistics; manages personnel, supplies, and equipment. During the response, the Logistics Section is responsible for handing out supplies and equipment for deploying unassigned people for work.

The Finance/Administration Section is responsible for buying materials and keeping financial records of expenditures and employee hours.

Some emergencies may require that procedures be in place to handle the following:

  • Student and Staff Accountability - This includes using the rosters and sign-in books to account for all students, staff, and visitors.
  • Medical – This includes triage, treatment, and psychological first aid. The school nurse and guidance counselor are essential in fulfilling these functions.
  • Transportation – This entails coordinating physical movement of the students/staff to alternative locations.
  • Safe Area Supervision – This includes designating a staff member to monitor a specific location above or below the main level for individuals with disabilities until the arrival of emergency personnel.
  • Response Team – This is the emergency response team assembled by the Principal to assist with evacuation, first-aid, and security.

All of the above functions would report to the staff person in charge of Operations.

Family Reunification

Getting families reunited in an efficient and orderly fashion is essential. Reunification can be an enormous challenge and requires a great deal of careful planning. An area should be designated for parents/guardians to pick up their children. This area should be away from the damage and away from the student assembly area. Parents/Guardians will be required to sign a statement indicating they have picked up their child. Communication with families is essential. Schools should notify parents at the beginning of each school year of the school’s procedures for dealing with an emergency and the process that will be used in reunification in the event of an emergency. School staff should be aware that reunification has at times taken place at locations other than the school.

Safe Areas

Prince George’s County Public Schools, in order to evacuate individuals with disabilities from multi-level buildings, have implemented the Safe Area Plan. This plan designates stairways on each level above and below the first level to temporarily locate individuals with disabilities during an emergency. The purpose of the plan is to provide protection for individuals in an area of safety until rescue personnel can remove them.

Safe Area Plans shall be established for all multi-level buildings. To the greatest extent possible, individuals with disabilities should be placed in classes and/or offices on the ground floor. The safe area evacuation plan should be implemented during all fire drills, as well as real emergencies.

  1. Basic Concept of Safe Areas
  1. Safe Areas:
  1. Designated stairways per floor, at opposite ends of the building, to which individuals with disabilities can report when the fire alarm is activated.
  1. Are located on all floors above or below the main entrance level or ground floor.
  1. Serves as transition areas for individuals unable to evacuate on their own, as they await removal by trained rescue personnel.
  1. Safe Area should be clearly marked on the mini floor plan.
  1. Safe area windows should be marked where possible from the outside with appropriate signage.

EMERGENCY RESPONSE TEAM

The following staff are members of the Emergency Response Team for this building.

Name / Title / CPR Yes/No / Emergency Training Type / School Location
1. Diedra Tramel / Principal / No / Main Office
2. Cindy Ettinger / Coordinator / No / Room 19A
3. Rhodora Alonzo / Assistant Principal / No / Office # 4
4. Shannon Schwallenberg / Administrative Intern / No / Room 6
5. Sandra Thomas / Building Supervisor / No / Custodial Office
6. Phyllis Pielmeier / Principal’s Secretary / No / Office # 3
7. Laura Martinez / Community Outreach Assistant / No / Main Office
8. Sandra Franco / Registrar / No / Main Office
9. Alletta Davidson / Professional School Counselor / No / Storage Closet # 6
10. Ken Kitchelt / Adapted P.E. Teacher / No / Office # 3
11. Brigid Prufer / Adapted P.E. Teacher / Yes / CPR/First Aid / Office # 3
12. Monica Levin / Music Teacher / No / Temp 7
13. Katie Boag / Music Teacher / No / Temp 8
14. Sherry Brown / Secretary / No / Main Office
15. Lona Giosa / Media Paraprofessional / No / Media Center
16. Melissa Vega / Media Teacher / No / Media Center
17. Kate Moraff / School Psychologist / No / Psychologist Office
18. Kyna Shaw / Nurse / Yes / CPR/First Aid / Health Room
19. Elizabeth Hairston / Nurse / Yes / CPR/First Aid / Health Room
20. Sarah Van Brunt / Team Leader/Autism / No / Room # 24
21. Alma Estravillo / Team Leader/4’s / No
22. Laura Clements / Team Leader/PreK / No / Room # 2
23. Essence Payne / Team Leader/3’s / No / Temp 3
24. Gwen Jackson / Speech & Language Pathologist / No / Temp 5

All High Schools, Middle Schools,AND OFFICES are equipped with automated external defibrillators (AED). in the event of a suspected cardiac EMERGENCY, NOTIFY 911, INIATIATE CPR AS NEEDED, AND SEND FOR THE AED IMMEDIATELY; SUMMON TRAINED HELP BY “ALL CALL” OR OTHER APROPRIATE MEANS.

OTHER INDIVIDUALS WITH CPR/FIRST AID EMERGENCY TRAINING

Name / Title / Location / Type of Training
1.. Kyna Shaw / Nurse / Health Room / CPR/AED/First Aid
2. Elizabeth Hairston / Nurse / Health Room / CPR/AED/First Aid
3. Brigid Prufer / Adapted P.E. Teacher / Office # 3 / CPR/First Aid

Command Post

In the event of an emergency, the following location will be used as the command post. The single location from which the Incident Commander (Senior Administrator) oversees all incident operations to include personnel, students, facilities, equipment, and communications.

Exterior

Principal Parking Space Parent Parking Lot Primary Alternative

Interior

Main Office or Conference room media center

Primary Alternative

The command post will be staffed by:

diedra tramel/designee

SENIOR ADMINISTRATOR/DESIGNEE

Sandra thomas

Building Supervisor

Distribution LIST

The Emergency Plan will be submitted to the following initial responding agencies annually:

Where Appropriate

County/Municipal Police Department (beltsville Station)

Building Floor Plan Only

Fire Department (District Station)

dr denise green, dr pearl harmon

Area Office

vince curl

Safety Officer

Emergency Operations and Control

Safety Terminology

Remember L.S.S.R.

  • Lockdown
  • Secure The Building
  • Shelter-In-Place
  • Remain In Place

“LOCK DOWN” indicates an emergency which requires that all areas of the building be secured. The bells will be turned off and remain off.

  1. Gather all students in hallways into classrooms, offices, etc.
  2. Stay with students.
  3. Barricade and secure room.
  4. Take roll of all students in your control.
  5. REMAIN in room – do not attempt to assist outside of room, unless directed by police.
  6. Await further instructions.
  7. Do not call 911 unless you have direct pertinent information.
  8. Do not use intercom unless you have direct pertinent information.
  9. Stay low and away from windows, “STOP, DROP, and LOCK”.

“SECURE THE BUILDING” is used if the danger is outside the building (example: police activity near the school).

  1. No students allowed outside of the building or Temporary Classrooms (no Physical Education, Recess, etc.).
  2. Staff members and students are free to move about inside buildings and/or Temporary Classrooms.
  3. All building/Temporary exterior doors are closed and locked.
  4. All personnel in the Temporary Classrooms will remain in the locked Temporaries.

SHELTER-IN-PLACE: One of the instructions you may be given in an emergency where hazardous materials may have been released into the atmosphere, is to shelter in place. This is a precaution aimed to keep you safe while remaining indoors.

  • Another tool of your Crisis Management Plan.
  • A valuable protection tool to minimize the exposure of the threatened public to a dangerous chemical.
  • Shelter-In-Place utilizes a structure and its indoor atmosphere to temporarily separate people from a hazardous outdoor atmosphere.
  • People will still be in the endangered area, but, will be protected by the barrier created by the shelter and the short-term protection of its indoor atmosphere.
  • For expedient protection from an external threat.
  • Evacuation would place the children and staff into an external hazardous atmosphere.

How to Shelter-in-place

  • The notice to shelter-in-place may come from:
  • Public Safety Officials
  • School Board Security or Administration
  • Local staff who notice unusual odors/vapor clouds.
  • Make the announcement over the PA to Shelter-In-Place.
  • Have all staff and students proceed into the main building if outside or in Temporary Classrooms.
  • Close all doors and windows.
  • Shut down the school’s Heating, Ventilation & Air Conditioning (HVAC) System, exhaust and roof ventilators. This will create a neutral pressure and help prevent outdoor air from entering the facility.
  • Do not use elevators during a shelter-in-place event. The use of elevators may help “pump” outside air into the facility.
  • If possible, minimize the introduction of outside air by placing towels in front of exterior door thresholds and use tape to seal exterior doors, windows, and supply vents.
  • Separate any exposed people from the rest of the school population. Immediate decontamination is to remove their clothing and have them wash the affected areas with water. This is a gross decontamination procedure.
  • If possible, provide alternative clothing (Physical Education clothes) for exposed people and bag contaminated clothing in sealed plastic bags.
  • Place a sign on front door making notification of Shelter-In-Place emergency and do not open the door until Public Safety Officials arrive.
  • Listen to local emergency management officials by staying tuned to local media and emergency broadcast channels.

Remain-in-Placeis typically implemented at the request of public safety officials to limit impact on transportation infrastructure. This response may be appropriate during large-scale events that require public safety entities to request limitations on vehicles and/or pedestrians.