St. Louis Housing Commission Meeting Minutes
January 19, 2006
President Roehrs, at 308 S. Delaware, Saint Louis, MI48880, called the meeting to order at 6:30 PM, on January 19, 2006.
MEMBERS PRESENT: Roehrs, Rutherford, Brusch, Rusch and Chovanec
MEMBERS EXCUSED: None
VISITORS PRESENT: J. Stamm Commissioner Roehrs, introduced new Commissioner Jerry Brush, to the board members.
Commissioner Brusch, was appointed to fill the vacancy of former Commissioner Coleman’s position.
Commissioner Rusch, supported by Commissioner Rutherford, moved to approve the Agenda with the following addition: 11. OLD BUSINESS: (B.) Accept Commissioner Coleman’s resignation from the board. VOTE: ALL AYES.
President Roehrs, declared the Agenda Approved.
President Roehrs, called for a nomination for the Board President position and called for a nomination for the Vice President position.
Commissioner Rutherford, nominated Commissioner Roehrs, for President and Commissioner Rusch, for Vice President,
Commissioner Rusch, moved the nominations be accepted. VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
Commissioner Rusch, supported by Commissioner Chovanec, moved to approve the Minutes of the November Meeting with the following correction and the December Phone Minutes. Page 2.
Commissioner Rusch, supported by Commissioner Chovanec, moved that any small purchase in the amount of $3500 has at least two proposals for comparison, three when possible.
Correction: Commissioner Rusch, supported by Commissioner Chovanec, moved that any purchase of $3500 or greater have no less than two proposals, three or more when possible for comparison purposes. VOTE: ALL AYES.
President Roehrs, declared the Minutes Approved with the above correction.
Public Comment: None
Commissioner Rusch, supported by Commissioner Rutherford, moved to approve the Claims and Accounts for December and January. VOTE: ALL AYES.
President Roehrs, declared Claims and Accounts Approved.
Commissioner Rusch, supported by Commissioner Rutherford, moved to approve the Financial Reports. VOTE: ALL AYES.
President Roehrs, declared the Financial Reports be placed on file.
There was no New Business.
President Roehrs, called for Old Business.
The Board reviewed the proposal from CBI Copy Products for the purchase of a new copy machine and a new laser printer.
The Board compared the proposals from The Pollack Corporation with the proposal from CBI Copy Products.
Commissioner Rusch, supported by Commissioner Rutherford, moved to accept the proposal from CBI Copy Products for the purchase of a new copy machine and a new laser printer to include the monthly maintenance contracts for each machine. VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
Commissioner Rusch, supported by Commissioner Rutherford, moved that Commissioner Coleman’s resignation letter be accepted and placed on file. VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
Commissioner Chovanec, supported by Commissioner Rusch, moved to approve of the Director’s Report. VOTE: ALL AYES.
President Roehrs, declared the motion, Approved
Commissioner Rusch, supported by Commissioner Rutherford, moved to adjourn the meeting. VOTE: ALL AYES.
President Roehrs, adjourned the meeting at 7:00 PM. Kerry Marsh, Executive Director
St. Louis Housing Commission Meeting Minutes
February, 2006
No meeting was held in February.
St. Louis Housing Commission Meeting Minutes
March 9, 2006
President Roehrs, at 308 S. Delaware, Saint Louis, MI48880, called the meeting to order at 6:30 PM, on March 9, 2006.
MEMBERS PRESENT: Roehrs, Rutherford, Brush, and Chovanec
MEMBERS EXCUSED: Rusch
VISITORS PRESENT: R. Wittig, J. Frost and D. Raysby
Commissioner Rutherford, supported by Commissioner Brush, moved to approve the Agenda. VOTE: ALL AYES.
President Roehrs, declared the Agenda Approved.
Commissioner Brush, supported by Commissioner Chovanec, moved to approve the Minutes of the January Meeting with the following correction: Commissioner Brush, stated that the spelling of his last name was incorrect, correct spelling is Brush. VOTE: ALL AYES.
President Roehrs, declared the Minutes Approved with the above correction.
Public Comment: The residents in attendance wanted to verify the parking policy rules and wanted to report the laundry facility is not being kept clean by the residents using it. Would like a rules sign for the laundry room and community room areas.
Commissioner Chovanec, supported by Commissioner Rutherford, moved to approve the Claims and Accounts as submitted. VOTE: ALL AYES.
President Roehrs, declared Claims and Accounts Approved.
Commissioner Chovanec, supported by Commissioner Brush, moved to approve the Financial Reports. VOTE: ALL AYES.
President Roehrs, declared the Financial Reports be placed on file.
President Roehrs, called for New Business.
The Commissioner’s reviewed the 2006-2007 Operating Budget Items list submitted by the Director.
The Commissioner’s wanted to amend the list to combine the cleaning and the extra maintenance help into one position. The hours for that position would be adjusted from the 40 per year as requested to no more than 20 hours in a one week period at the rate of $5.50 per hour as needed throughout the year not to exceed 1040 hours per year.
Commissioner Brush, supported by Commissioner Chovance, moved to approve of the 2006-2007 budget items with the above amendment made to the list. VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
The Commissioner’s reviewed the Energy Audit proposals that were received from; Forum Architects, LLC, U.P. Engineers & Architects, Inc.,
James Childs Architects and M.C. Smith Associates. Being all proposals were deemed equal the Commissioner’s approved the proposal that was submitted with the lowest cost of $3500.
Commissioner Roehrs, supported by Commissioner Rutherford, moved to award the Energy Audit contract to U.P. Engineers & Architects, Inc.
President Roehrs, declared the motion Approved.
The Commissioner’s reviewed the insurance renewal information from MUM for the upcoming year.
Commissioner Chovanec, supported by Commissioner Brush, moved to renew the insurance policy for another year from Municipal Underwriters of Michigan.
President Roehrs, declared the motion Approved.
There was no Old Business.
Commissioner Chovanec, supported by Commissioner Rutherford, moved to approve of the Director’s Report. VOTE: ALL AYES.
President Roehrs, declared the motion, Approved
Commissioner Rutherford, supported by Commissioner Chovanec, moved to adjourn the meeting. VOTE: ALL AYES.
President Roehrs, adjourned the meeting at 7:15 PM.
Kerry Marsh, Executive Director
St. Louis Housing Commission Meeting Minutes
April 13, 2006
Vice President Rusch, at 308 S. Delaware, Saint Louis, M148880, called the meeting to order at 6:30 PM on April 13, 2006
MEMBER PRESENT: Rutherford, Rusch, and Chovanec
MEMBERS EXCUSED: Roehrs and Brush
Commissioner Chovanec, supported by Commissioner Rutherford, moved to approve the
Agenda.
Commissioner Rutherford, supported by Commissioner Chovanec, moved to approve the
Minutes of the March Meeting.
VOTE: ALL AYES.
Vice President Rusch, declared the Agenda Approved.
Commissioner Rutherford, supported by commissioner chovanec, moved to approve the Minutes of the March Meeting.
VOTE: ALL AYES.
Vice President Rusch, declared the Minutes Approved.
Public Comment: Opened Public Hearing for the 2006 Annual Plan.
Public Comment: None, Closed Public comment for the 2006 Annual Plan.
Commissioner Chovanec, supported by Commissioner Rutherford, moved to approve the
Claims and Accounts as submitted.
VOTE: ALL AYES.
Vice President Rusch, declared Claims and Accounts Approved.
Commissioner Rusch, supported by Commissioner Rutherford, moved to approve the
Financial Reports.
VOTE: ALL AYES.
Vice President Rusch, declared the Financial Reports be placed on file.
Vice President Rusch, called for New Business.
The Commissioner's reviewed the commission's 2006 Annual Streamlined PHA Plan.
Commissioner Rusch, supported by Commissioner Chovanec moved to adopt Resolution
2006-01, FY 2006 Annual Streamlined PHA Plan as submitted.
VOTE: ALL AYES.
Vice President Rusch, declared Resolution 2006-01, Adopted.
Commissioner Chovanec, supported by Commissioner Rutherford, moved to open the 30- day comment period for the following: the Natural Disaster Response Guitelines and the Request for a Reasonable Accommodation Policy.
VOTE: ALL AYES.
Vice President Rusch, declared the motion Approved.
There was no Old Business.
Commissioner Rutherford, supported by Commissioner Chovanec, moved to approve of
the Director's Report.
VOTE: ALL AYES.
Vice President Rusch, declared the motion, Approved
Commissioner Rutherford, supported by Commissioner Chovanec, moved to adjourn the meeting.
VOTE: ALL AYES.
Vice President Rusch, adjourned the meeting at 6:50 PM.
Kerry Marsh, Executive Director
St. Louis Housing Commission Meeting Minutes
May 18, 2006
President Roehrs, at 308 S. Delaware, Saint Louis, MI48880, called the meeting to order at 6:30 PM, on May 18, 2006.
MEMBERS PRESENT: Rutherford, Rusch, Brush, Chovanec and Roehrs
MEMBERS EXCUSED: None
VISITORS PRESENT: None
Commissioner Rusch, supported by Commissioner Rutherford, moved to approve the Agenda.
VOTE: ALL AYES.
President Roehrs, declared the Agenda Approved.
Commissioner Chovanec, supported by Commissioner Rusch, moved to approve the
Minutes of the April Meeting.
VOTE: ALL AYES.
President Roehrs, declared the Minutes Approved.
Public Comment: None
Commissioner Rusch, supported by Commissioner Chovanec, moved to approve the
Claims and Accounts as submitted.
VOTE: ALL AYES.
President Roehrs, declared Claims and Accounts Approved.
Commissioner Rusch, supported by Commissioner Rutherford, moved to approve the Financial Reports.
VOTE: ALL AYES.
President Roehrs, declared the Financial Reports be placed on file.
President Roehrs, called for New Business.
Commissioner Rusch, supported by Commissioner Chovanec moved to close public comment on the Reasonable Accommodation Policy and moved to adopt Resolution 2006-02, Reasonable Accommodation Policy as submitted.
VOTE: ALL AYES.
President Roehrs, declared Resolution 2006-02, Adopted.
Commissioner Chovanec, supported by Commissioner Rutherford, moved to close the public comment period for the Natural Disaster Response Guidelines and moved to table adoption of Resolution 2006-03, until a future board meeting.
The adoption of Resolution 2006-03, was tabled until a future board meeting so the Director can make some modifications and additions to the guidelines as recommended by the Board.
VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
The Board reviewed the 2006-2007, Low Rent Operating Budget but had no recommendations for revisions to the submitted budget. The formal approval of the budget will be on the June Board Meeting Agenda. The Board made the recommendation that a review of the status of the 2006-2007, Low Rent Operating Budget be placed on the January 2007, Board Meeting Agenda.
There was no Old Business.
Commissioner Rutherford, supported by Commissioner Chovanec, moved to approve of the Director’s Report.
VOTE: ALL AYES.
President Roehrs, declared the motion, Approved
Commissioner Rusch, supported by Commissioner Rutherford, moved to adjourn the meeting.
VOTE: ALL AYES.
President Roehrs, adjourned the meeting at 7:20 PM.
Kerry Marsh, Executive Director
St. Louis Housing Commission Meeting Minutes
June 15, 2006
President Roehrs, at 308 S. Delaware, Saint Louis, MI48880, called the meeting to order at 6:30 PM, on June 15, 2006.
MEMBERS PRESENT: Rusch, Brush, and Roehrs
MEMBERS EXCUSED: Rutherford and Chovanec
VISITORS PRESENT: R. Wittig and L. Parcher
Commissioner Rusch, supported by Commissioner Brush, moved to approve the Agenda with the following addition under New Business item D. Review and Adopt Resolution 2006-06, Remove Uncollectable Accounts to Bad Debt.
VOTE: ALL AYES.
President Roehrs, declared the Agenda Approved.
Commissioner Rusch, supported by Commissioner Brush, moved to approve the
Minutes of the May Meeting.
VOTE: ALL AYES.
President Roehrs, declared the Minutes Approved.
Public Comment: The two residents in attendance wanted to ask the Board why they cannot have assigned parking spaces in elderly parking area.
The Board informed them that it had been that way in previous years and assigning the spots did not work well. The Board decided after a number of complaints from residents that the parking for all Resident Parking Areas are on a first come fist serve basis. Visitors are to use the designated Visitor Parking area.
Commissioner Rusch, supported by Commissioner Brush, moved to approve the
Claims and Accounts as submitted.
VOTE: ALL AYES.
President Roehrs, declared Claims and Accounts Approved.
Commissioner Rusch, supported by Commissioner Brush, moved to approve the Financial Reports.
VOTE: ALL AYES.
President Roehrs, declared the Financial Reports be placed on file.
President Roehrs, called for New Business.
The Board reviewed Revision Number One to the FY 2005-2006 Operating Budget for Low Rent. A discussion took place regarding the line items that had increased and how the commission will in future budget years need to be careful to monitor those line items. A number of them being line items that are out of the commission control (ie, Utilities cost and Health Care cost).
Commissioner Rusch, supported by Commissioner Brush moved to adopt Resolution 2006-04, Budget Revision Number One to the FY 2005-2006 Operating Budget.
VOTE: ALL AYES.
President Roehrs, declared Resolution 2006-04, Adopted.
The Board reviewed and discussed the FY 2006-2007, Operating Budget and again reiterated that we need to be very diligent in monitoring the budget line items and a request was made by the Board to review those on a quarterly basis. The Director will monitor the line items costs, making every effort to keep them on budget and where at all possible reduce their costs.
Commissioner Rusch, supported by Commissioner Brush, moved to adopt Resolution 2006-05, FY 2006-2007 Operating Budget.
VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
The Board reviewed the 2006 Energy Audit done By U.P. Engineers and commented that they felt that for the $3500 that was spent the report should have been more explicit in the recommendation to cut cost area. They would have liked to have seen a schedule of the payback for the recommendations made. The Board requested that a letter be sent to them indicating the above.
Commissioner Rusch, supported by Commission Roehrs, moved that the Energy Audit be placed on File.
VOTE: ALL AYES.
President Roehrs, declared the motion Approved and placed the Energy Audit on file.
The Board reviewed the list on Uncollectable Accounts and determined that the accounts should be sent for collection and placed in Bad Debt status.
VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
President Roehrs called for Old Business.
The Director updated the Board on the status of the Natural Disaster Plan. The commission is working with the City which is currently in the process of updating their plan. Once that is completed the commission will continue with the development of the commission’s plan.
Commissioner Brush, supported by Commissioner Rusch, moved to approve of the Director’s Report.
VOTE: ALL AYES.
President Roehrs, declared the motion, Approved
The Board discussed the July Meeting due to the fact that two of the Board members will be unavailable for the meeting. The Board recommended that the July Board Meeing being cancelled.
Commissioner Rusch, supported by Commissioner Roehrs, moved to cancel the July Board Meeting.
VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
Commissioner Rusch, supported by Commissioner Brush, moved to adjourn the meeting.
VOTE: ALL AYES.
President Roehrs, adjourned the meeting at 7:25 PM.
Kerry Marsh, Executive Director
The Housing Commission did not meet in July.
St. Louis Housing Commission Meeting
August 17, 2006
President Roehrs, at 308 S. Delaware, Saint Louis, MI48880, called the meeting to order at 6:30 PM, on August 17, 2006.
MEMBERS PRESENT: Rutherford, Brush, Chovanec and Roehrs
MEMBERS EXCUSED: Rusch
VISITORS PRESENT: None
Commissioner Rusch, supported by Commissioner Brush, moved to approve the Agenda with the following addition under New Business item C. Accept Resignation of Commissioner Rutherford.
VOTE: ALL AYES.
President Roehrs, declared the Agenda Approved.
Commissioner Rutherford, supported by Commissioner Brush, moved to approve the
Minutes of the June Meeting.
VOTE: ALL AYES.
President Roehrs, declared the Minutes Approved.
There was no Public Comment.
Commissioner Chovanec, supported by Commissioner Brush, moved to approve the
Claims and Accounts as submitted.
VOTE: ALL AYES.
President Roehrs, declared Claims and Accounts Approved.
Commissioner Brush, supported by Commissioner Chovanec, moved to approve the Financial Reports.
VOTE: ALL AYES.
President Roehrs, declared the Financial Reports be placed on file.
President Roehrs, called for New Business.
The Board reviewed the amendment to the commission’s Capitalization Policy after review the Board recommended that the amendments be adopted.
Commissioner Rutherford, supported by Commissioner Chovanec moved to adopt Resolution 2006-07, SLHC Capitalization Policy amendments.
VOTE: ALL AYES.
President Roehrs, declared Resolution 2006-07, Adopted.
The Board reviewed and discussed the FYE 2006, SEMAP Certification after reviewing the certification the Board recommended that the SEMAP Certification be submitted to HUD.
VOTE: ALL AYES.
President Roehrs, declared the motion Approved.
Commissioner Roehrs, supported by Commissioner Brush, with regret, accepted the resignation letter from Commissioner, Rutherford to be effective 8/18/2006.
There was no Old Business.
Commissioner Brush, supported by Commissioner Chovanec, moved to approve of the Director’s Report.
VOTE: ALL AYES.
President Roehrs, declared the motion, Approved
Commissioner Brush, supported by Commissioner Chovanec, moved to adjourn the meeting.
VOTE: ALL AYES.
President Roehrs, adjourned the meeting at 6:50 PM.
Kerry Marsh, Executive Director
St. Louis Housing Commission Meeting
September 21, 2006
President Roehrs, at 308 S. Delaware, Saint Louis, MI48880, called the meeting to order at 6:30 PM, on September 21, 2006.