A MEETING OF THE BOARD OF PUBLIC WORKS & SAFETY OF THE CIVIL CITY OF NEW ALBANY, INDIANA, WAS HELD IN THE THIRD FLOOR ASSEMBLY ROOM AT THE CITY/COUNTY BUILDING ON TUESDAY, JULY 30, 2013 AT 10:00 A.M.

PRESENT: Warren Nash, President,Mickey Thompson, member and Cheryl Cotner, member.

OTHERS PRESENT: Chris Gardner, Michael Hall, David Duggins, Deputy Fire Chief Gadd, Police Chief Knight, Sandy Boofter, Marcus Flynn, Colonel Pennell, Brandy Orth, David Hall, Joe Ham, David Brewerand Vicki Glotzbach

CALL TO ORDER:

Mr. Nash called the meeting to order at 10:00 a.m.

PLEDGE OF ALLEGIANCE:

NEW BUSINESS:

Item #1 - Greg Wilson with Lend Construction and Tom Holdway District Supervisor for Burger King re: Widening the entrance into Burger King on State St.

Mr. Wilson stated that they have approval to remodel the Burger King building on State Street and they recently did a site assessment and found some issues with the peninsula entrance. He explained that it separates the Burger King entrance from the common drive and the cars that are trying to turn into the Burger King property are unable to do so because of the cars that are exiting the strip center next to it. He stated that they would like to remove the peninsula so that the cars can pull further up and possibly install a yield or do not block sign to facilitate the traffic.

Mr. Thompson stated that the work would actually be on Daisy Lane because it extends across the street.

Mr. Nash recommended that they take this under advisement and directed him to the Plan Commission and Redevelopment to get their input. .

Mr. Thompson moved to take under advisement and for Mr. Wilson to make an appointment to meet with Planning and Redevelopment for review, Ms. Cotner second, motion carries

Item #2 - IN-AWC re: 414 E. 5th Street, 504 Georgianna Drive, 1705 Corydon Pike, Venetian & Janie Way, 2131 Ekin Avenue, 1109 Spring Street.

Mr. Thompson stated that they are all main leaks or service leaks that have been repaired.

Mr. Thompson moved to approve the cuts subject to having them repaired to their original specs, Ms. Cotner second, motion carries

Item #3 - Sydney Ballard re: Driveway/curb cut request

Mr. Ballard requested that his driveway cut be approved or he is going to have to tear down his garage which will cause him a hardship.

Mr. Thompson stated that he thought that he put in the concrete pad to park on.

Mr. Ballard explained that the concrete slab was put in so that he didn’t have to mow the city’s grass.

Mr. Thompson explained that this was initially denied because they didn’t want him backing out over the sidewalk. He stated that Mr. Ballard brought up the fact that there were other driveways on the block and they found out that all of those were illegal and were never approved by the board. He stated that there were some issues with the utility pole as well as several other issues.

Mr. Ballard stated that he can take care of 98% of the problems and he would be happy to come back with photos next week to show them.

Mr. Nash stated that he would be happy to meet there to look at the situation.

Mr. Ballard stated that he would like for him to come out so that he can show him one property that has a legal driveway.

Mr. Thompson stated that the one thing that has changed is that the City did a sidewalk project there and the old driveways that were illegal are now concrete and no longer gravel. He explained that they can use the previous argument regarding the illegal driveways any longer so if they want to approve it he would be okay with it. He stated that it has to be put back to City specs after the work is done.

Mr. Thompson moved to approve, Ms. Cotner second, motion carries

Item #4 - Vicki Glotzbach for Arts Council re: Street Closure (Gebault) from 10:00 a.m. -10:00 p.m.for “Monarch Celebration” on August 10th

Mr. Thompson said that Gebault is actually an alley.

Mrs. Glotzbach stated that they were contacted by the Arts Council asking if they could present this.

Ms. Cotner moved to approve, Mr. Thompson second, motion carries

Item #5 - Vicki Glotzbach re: Siren quotes from Federal Signal

Mrs. Glotzbach explained that Mr. Robison asked that this be removedbecause they received another quote.

Mr. Thompson stated that they already approved the quote for this last week.

COMMUNICATIONS – PUBLIC:

OLD BUSINESS:

Item #1 - Energizing Indiana canvassing efforts in New Albany

Mr. Nash stated that there were actually two companies canvassing and they don’t really have jurisdiction over it because they aren’t selling anything.

Item #2 - Alan Wilson re: New Taxi Cab Company

Police Chief Knight stated that they haven’t heard anything back from him.

Item #3 - Geoff Weiss re: Request to use Bicentennial Park to show movies

Mr. Hall stated that they are still waiting to hear back from the Arts Council and they are working on a policy for the park.

TABLED ITEMS:

COMMUNICATIONS - CITY OFFICIALS:

Mr. Duggins stated that the board gave him permission to purchase the property adjacent to the Griffin Street School(1410 Walnut Street)and he has the HUD closing with the final number of $18,983.79 and he would like the board’s approval.

Ms. Cotner moved to approve, Mr. Thompson second, motion carries

Mr. Duggins presented the following change orders from MAC Construction for the board’s approval:

Change Oder #1$12,876.27 sewer tie behind the park.

Change Order #2 $9,074.76 new storm box on Spring Street

Change Order #3 $3,800.00 privacy screen on construction fence

Change Order #4$7,717.05 lockable foundation vault

Change Order #5$3,350.95 install trellis footers and conduit

Change Order #6$2,411.65 lockable receptacle cabinet

Change Order #7$1,660.60 additional bench concrete

Change Order #8$1,141.50 Valley Forge Elm tree substitutions

Change Order #9 $2,088.98 additional asphalt in alley

Change Order #10$400.00 quick coupler and hose bid

Change Order #11$1,703.00 anti-graffiti on all limestone

Total:$45,685.09

He stated that these were all adjustments that the city made to the park and are not coming from the contractor. He explained that he didn’t realize that they needed to get approval for these and that is why he wasn’t on the agenda.

Mr. Thompson moved the change orders, Ms. Cotner second, motion carries.

BIDS:

CLAIMS:

APPROVAL OF MINUTES:

Ms. Cotner moved to approve the July 23, 2013 Regular Meeting Minutes, Mr. Thompson second, motion carries.

ADJOURN:

There being no further business before the board, the meeting adjourned at 10:30 a.m.

______

Warren Nash, President Vicki Glotzbach, City Clerk

1 Board of Works

July 30, 2013

All meetings are recorded and on file with the City Clerk’s Office