KEYNSHAM TOWN COUNCIL
Minutes of the Town Council meeting held on Tuesday 13th September 2016 at 7.30 pm at the Community Space, Civic Centre, Market Walk, Keynsham.
PRESENT:Councillors K Baker,J Cron, T Crouch, C Duckett, S Edwards,
C Fricker, L O'Brien (Chair), B Simmons, S Waite and Z Wilkins.
IN ATTENDANCE:Cheryl Scott– Town Clerk, Councillor C Gerrish (B&NES) and 4 members of the public.
- APOLOGIES FOR ABSENCE
Apologies were received from Councillors M Blankley (working), K Simmons (Held up at work) and Z Wilkins (personal reasons).
146.DECLARATIONS OF INTEREST
There were none.
147.NON-DISCLOSABLE PECUNIARY INTERESTS
There were none.
148.DISPENSATIONS
There were none.
149.CONFIRMATION OF MINUTES
Councillor O’Brien proposed to add the word “improve” to the final paragraph on page 10 regarding pedestrian experience.
Councillor Crouch asked that narrative be added to minute 123 to explain the resolution.
RESOLVED:
(i)That the minutes of the meeting of the Town Council held on 16th August 2016 with above amendments be approved as a true record and signed by the Chairman.
(ii)That the recording of the above meeting be preserved
150.PUBLIC PARTICIPATION
There was none.
151.CHAIRMAN'S ANNOUNCEMENTS
a)The Chairman read out a letter received from Councillor Gaby Hoper thanking the Council for their condolences on the tragic events in France. They also praised the Clocktower brochure and looked forward to seeing it at the next Twinning event to celebrate the 40 years Anniversary between the two towns.
b)The Chairman represented the Town Council at the official opening of the new Fire Station by HRH Duke of Gloucester.
c)The Chairman officiated at the interment of the Time Capsule last Saturday. Thanks were extended to the Town Clerk, Deputy Clerk and Councillor Brian Simmons for ensuring TimeOut premises were made ready for the event.
d)Councillor Paul Meyers from B&NES is initiating a working party to look at the Parish Charter. He was keen that Keynsham were represented and it was agreed that Councillor A Crouch as the longest-serving Town Councillor be nominated to participate in the working party on behalf of the Town Council.
152.QUESTIONS ON NOTICE BY MEMBERS
There were none.
153.YOUTH COUNCIL
The Youth Council had sent their apologies that they were unable to attend the meeting to provide a report.
154.REPORT FROM B&NES COUNCILLOR(S)
CouncillorGerrishinformed Council that publication of the West of England Joint Spatial Plan produced by all 4 authorities was expected in October.
155.REPORT FROM REPRESENTATIVES ON OUTSIDE BODIES
Councillor Fricker informed Council that the structure of Keynsham Music Festival organisation was changing and that annual renewal of the agreement between KMF and Keynsham Town Council was currently under discussion. This would be brought to the next Town Council meeting.
156.VISIT SOMERSET UPDATE
John Turner from Visit Somerset updated Members regarding the investment of £1000 by Keynsham Town Council towards Tourism & Marketing promotion of Keynsham. He praised the work done by Councillor Waite towards the marketing and development strategy for Keynsham that had been undertaken by Visit Somerset over the last 12 months.
7.5k people had chosen to look at the Keynsham Town webpage on Visit Somerset over the 12 month period.
Website click-throughs to the Keynsham Town Council website were low (40)
Twitter interaction – one particular page referring to a historical fire plaque on a wall received 1500 interactions from one tweet. Keynsham featured in the top 4 tweets during the month of July when the Music festival was held. Given the twitter reach was 20.5k this represented a large number of people learning about Keynsham.
The Memorial Bandstand Programme, Walking Festival, Festival of Nature and Wild Tales at the Space scored highly in terms of numbers of people visiting the respective pages.
The Return on Investment represented 0.07pence per person for the £1000.
The photographic competition with the offer of tickets to Wookey Hole as prizes from Visit Somerset was a great success and 40 photos had already been uploaded.
Visit Somerset platform statistics showed a 171% increase in terms of overall reach over the last 8 months.
New initiatives (which could be linked to Keynsham Town Council website) included
a)an interactive map to show bus routes, hotels and other tourist features
b)a new Mobile phone App
c)a new e-book which is a guide to Somerset written by Ian Brody (who produced the guides to Tolkein’s the Hobbit and Lord of the Rings)
d)a searchable image library with over 2500 images of Somerset
He concluded by recommending that the Town Council consider
(e)replacing the existing Town Council website with a new “responsive” website and
(f)Commissioning Visit Somerset to produce a new Business Marketing Plan to market Keynsham as a cosmopolitan Town.
In a question and answer session it was noted that
(g)The Branding Working Party would be meeting shortly to consider the re-branding of Keynsham including development of a new website that was fit for purpose.
(h)The assistance of Visit Somerset with the Neighbourhood Development Plan was welcomed
(i)That South West Trains, A-bus and Bristol Airport bus run by Bath Bus Company be included in the interactive map.
157.MINUTES OF COMMITTEE MEETINGS
DateRecommendations
Winter Festival Cttee.9 August None
Planning & Devt. Cttee.16 AugustNone
N.D.P. Scoping Mtg.15 AugustNone
Bus Services W.P.30 August4,5,6, 8
RESOLVED:
a)That the Minutes of the above meetings are received and that the recommendations in respect of Terms of Reference and objectives of the Bus Services Working Party are approved.
b)That the recommendation in Minute 7 of Bus Service Working Party ref B&NES Route 665 consultation be considered as the next agenda item.
158.BUS ROUTE 665 CONSULTATION RESPONSE
The response was due on Friday and the Council wasappraised of the fact that the situation was changing on a daily basis so the report as it stood was commended to Council. Questions were raised about S106/CIL monies and how these were applied to bus services and how these were accounted for. S106 were payments made by developers to B&NES and were allocated for various purposes such as youth service, allotments, highways improvements or public transport in the specific areas where the development was occurring. B&NES received funding in phased stages from developers dependent upon houses sold with some being cash and some being work in kind. In respect of Bus Routes, B&NES has funding available for public transport. B&NES funded services to Southmead and South Bristol Hospital – the latter was stopped because it was costing £11 per passenger. The available money was now being put towards funding an improved 665 service.
In response to further questions on S106 funding the Clerk responded as follows:
a)A full accounting of S106 monies owing/due for the various services had been presented to Council either in 2015 or 2014 and this would be circulated to Councillors. It also detailed which monies had been allocated and which were still due. The Clerk would also try to get an update on the spreadsheet.
b)The S106 monies were allocated to capital projects and not to on-costs – so any application for S106 monies could not encompass projects where further on-costs were needed. Any application for S106 monies had to provide for a sustainable business plan to satisfy on-costs.
RESOLVED:
To approve the attached consultation response.
159.LIGHTING AT SKATEBOARD PARK
Various options for electrical and solar lighting for the skateboard park were discussed. Only one quote had been received for solar lighting because the other companies approached either did not want to quote or did not have suitable products.
Solar lighting was felt to be more aligned to the policies of Green Energy and efficiency. The company who had quoted for solar lighting offered lithium batteries with 7years life, LED lights of 10year longevity with a 3 year warranty, the PIR sensor was self-cleaning and IP65 wind/water proof and vandal proof. The company had installed a considerable amount of lighting throughout the West country and references were available.
The lights were focused downwards and would light the Skatepark only so there would be no distraction for traffic on the bypass. The lights would be timed to power on at dusk at 30% capacity and would only come on at full power if activated by movement. The height/positioning of the lights meant there would be very little light diffusion outside the area of the skatepark. The Chairman appraised Council that in the previous term of Council there had been extensive discussion and consultation with the users and also residents around the park. Planning permission still needed to be applied for and therefore residents would have further input at this stage.
Solar lighting quotation was over 100% cheaper than the cheapest electrical option and there would be no excavation/electricity supply required.
RESOLVED:
To accept the solar lighting quotation for both the Skatepark and the Bandstand in order for the Clerk to proceed with a Planning Application
160.SCHEDULE OF INVOICES DUE FOR PAYMENT
RESOLVED:
To approve the attached schedule of invoices for payment.
161.SCHEDULE OF EXPENDITURE–MONTH5 (August 2016)
RESOLVED:
That the Schedule of Expenditure for Month5 be approved.
162.BANK RECONCILIATION – MONTH5 (August 2016)
RESOLVED:
That the Bank Reconciliation for Month 5 be approved.
163.PETTY CASH EXPENDITURE – MONTH5 (August 2016)
RESOLVED:
That the Petty Cash expenditure sheet be approved.
164.JOURNALS
None to report.
165.BUDGET MONITORING REPORT – MONTH5(August 2016)
RESOLVED:
That the Budget Monitoring Report for Month5 be received and noted.
166.YOUTH FINANCES–MONTH 5 (August 2016)
RESOLVED:
That the attached Youth Finances sheet be received and noted.
167.TIMEOUT ATTENDANCE COMPARISON AUGUST2015/AUGUST 2016
The Clerk advised that the document was incomplete.
RESOLVED:
That the attached comparison be deferred until the next meeting.
168.DELEGATED ACTIONS SINCE LAST MEETING
None to report.
169.DATE OF NEXT MEETING
RESOLVED:
To note that the scheduled datefor the Town Council's next meetingisTuesday 18thOctober2016 at 7.30 pm in the Community Space, Civic Centre, Market Walk, Keynsham.
170.EXCLUSION OF PRESS & PUBLIC
RESOLVED:
That pursuant to the provision of the Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for the following items of business by reason of the confidential nature of business to be transacted. (Agenda items 28 and 29below public excluded from the meeting because publicity would prejudice negotiations)
171.KEYNSHAM UPPER MEMORIAL PARKPLAY AREA
The implications of undertaking certain works in Upper Memorial Park Play Area were discussed.
RESOLVED:
a)Town Clerk to be assisted by Councillor Sinclair to acquire certain documentation from the Land Registry
b)To defer taking formal legal advice until the land registry documentation had been obtained
c)To transfer £3761 from reserves into the professional fees budget.
172.OFFER OF LAND
RESOLVED:
The Clerk to express interest to the landowner and seek an independent valuation on the land in question on behalf of the Town Council.
The meeting finished at 9.15pm.
SIGNED:...... (Chairman) Dated:......
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