Minutes of a meeting of the Amenities Committee held on Wednesday June 21st 2017 at 7.30pm (later time than previously advertised) in the Old School.

Present: Cllrs Mrs Riddle, Laxton, Custance, Mulcrone, Gadsby, Ashley and Assistant Clerk (note taker)

Cllr Mrs Riddle asked anyone was recording the meeting – all present confirmed they were not.

1 / Election of Chairman - Cllr Mrs Riddle was elected Chairman
2 / Apologies For Absence – were received from Cllr Tuplin (at a School Governors Meeting)
3 / Minutes of Meeting held on April 19th were agreed
4 / Matters Arising From Previous Minutes (for information only)
5 / Members’ Declaration Of Interest for items on the Agenda - none
6 / Sawtry Sports and Leisure Association (SSLA):
6.1 Update from Cllr Tuplin – no update received
6.2 Consideration of a request from Loopy Lou’s nursery to re-site the mobile classroom currently at the Old Telephone Exchange, Old Great North Road to Greenfield on a permanent basis – to be connected to mains services and rent to go to SSLA – It was agreed to check the Sports & Leisure agreement with the PC as this would be a sub-let. It was also agreed to visit the site on Tuesday 27th June at 7.30pm – All Cllrs to be invited to attend.
7 / Allotments – update attached and one plot has since become vacant
8 / Village – Green Spaces, Play areas and Maintenance
8.1 Green Spaces
·  Risk assessments received from grass cutting contractor - noted
·  Request from resident to hold an open garden event – this was discussed and agreed to be a good idea. Resident to be encouraged to take it forward perhaps with the help of the Sawtry Gardening Club.
·  To consider purchase of planters for wall of Old School – it was agreed to purchase 2 planters from the same supplier as those at the village signs. Cost of £89 each + VAT and £15 delivery charge. To be situated by the two entrance doors.
·  Costings for new noticeboards – Cllr Mynott who had put this proposal forward had been asked for more details on what exactly was required. Cllr Mulcrone was also looking into the use of a Red Telephone Box as a noticeboard. It was agreed to discuss further at the next meeting
8.2 Play Areas
·  Costs of emergency repairs to multi play unit in play park, Green End Road of £655.00 + VAT were noted
·  Quotation for replacement of multi play unit – this item moved to strategic planning/future projects
8.3 Cemeteries
·  St Andrews – update on drainage. It was noted that this now came under the Amenities Committee.
·  Risk assessments received from Co-op England regarding burials - noted
·  Request for a memorial bench at St Andrews – it was agreed to visit the cemetery on 27th June following the visit to Greenfields to look at the current benches and report to full council with a recommendation.
9 / Tree Warden Report – no report received
10 / Strategic Planning/Future Projects –
It was agreed to review all PC owned equipment to consider long term improvement.
It was agreed to draw up a list of all equipment in the village and age range for next meeting.
Chairman’s Challenge – money continues to be raised with the aim of purchasing a multi-purpose piece of equipment for siting near the kick wall at St Judith’s field. To be included in the strategic plan/future project.
The provision of a Christmas Tree on the green is still being looked into - Cllr Mulcrone to report to next meeting.
Item for next agenda – look at purchase of more community land – Cllr Laxton
(For information members then took the opportunity to look at the equipment in the play park)
11 / Financial Report – will be included in Full Council paperwork
12 / Date of next meeting – September 20th 2017 at 7.00pm