2009-10 Budget Submission NarrativeAttachment 2

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2009-10Budget Submission Narrative

1. Unit Name: / 2. MBU:
3. Dean or Director:
4. Contact Name:

How are Institutional and School/Department Priorities Met?

  1. Indicate how University priorities are advanced in the unit’s budget? How does the unit’s submitted budget align funding with priorities from theCommission on the Future of the University?

2. Describe how school or departmental critical and secondary functions are addressed in the budget submittal. What other unit-specific initiatives are funded in the submitted budget?

Revenues and Recoveries (for all revenue producing units)

  1. Describe the major categories of revenues or recoveries.
  1. Describe assumptions used in arriving at the revenue budget, including fee increase assumptions, number of customers, external economic factors, investment earnings, etc.
  1. Explain significant revenue increases or decreases (4% or greater). Reference any submitted Tuition or Fee Increase Requests.
  1. Describe any new or expanded services, programs, or products.

Expenditures (for all units)

1.Describe, if any, significant changes in expenditure categories (personal services vs. equipment for example). Include any one-time occurrences in your unit’s budget.

2.Describe how the organizational target budget isre-allocated among departments in your organization. Is the allocation based on prior year activity or on another basis.

  1. Describe assumptions used in arriving at the expenditure budget, including inflation, salary and benefit changes, external economic factors, etc.

4. Briefly describe new funding requests and how prioritiesare assigned among competing needs such as financial aid, new programs, bolstering base budgets, equipment requirements, etc. Reference new funding requests related to the Commission on the Future of the University. Reference any Addenda Requests submitted.

Transfers (for all units)

  1. Describe any planned transfers to or from your state or local targeted awards, including any planned transfers to approved capital projects.

Reserves (for all programs with revenues and expenditures)

  1. The Board of Visitors’Capital and Operating Reserves Policyrequires that all self-supporting units haveoperating reserves equivalent to three months of operating expenses. If a self-supporting unit (in general, some SS organizations and all SA and LA organizations), describe how you will meet this requirement. What is your projected cash balance at June 30, 2009? Do you expect this balance to grow, remain stable, or decline?
  1. In the same policy referenced above (Capital and Operating Reserves Policy), the Board requires that all self-supporting units (in general, some SS organizations and all SA and LA organizations) must demonstrateannual capital expenditures or contributions to capital reserves of at least 1.5% of replacement value of buildings and equipment. Describe how you will comply with this policy.

Staffing Levels (for all units)

  1. Provide justification for anyplanned increases in budget FTEs on SA, LA, SS, or LS awards.
  1. Explain any planned staffing level changes in other award types. Reference addenda request for SG or LG awards. Any decreases related to budget reductions should be outlined onBudget Reduction Summary submission.

Budget Submission Checklist (for all units)

The checklist below shows all budget components. For each item, please check whether it was completed, or, if it was not completed, why your unit is not required to complete it.

Budget Component / Required? / Reason for not completing or name of person who completed the component
Tuition and/or Fee Increase Request
GTA FTE count for SG awards
Entry of State and Local General Ledger Budgets into Integrated System
Entry of State and Local Grants Management Budgetsinto Integrated System
Planned Expenditures from Selected Fund Sources
Capital Reserve Projections
Budget Addenda Request
Budget Reduction Summary
Budget Submission Narrative