UGPN EVENT: 12–14 September 2012
Hosted by the University of Surrey
PRACTICAL INFORMATION FOR DELEGATES
Airport Transfers
Transport will be provided at the airport to meet each delegate (provided you have informed us of your arrival date/time/flight number).
On emerging from customs, please look for a driver from the BeelineCompany. He will be holding a welcome card indicating “UGPN” and/or “University of Surrey”. Where possible, transport will be arranged to meet several delegates at once, therefore please be patient if a short wait is involved while colleagues gather.
If you fail to find the Beeline driver, please call the Beeline company +44 (0)1483 823232. If you encounter any problems please contact one of the IRO team:
Peter Shelley: + 44 (0)1483 68 3132
Lesley Arietti: +44 (0) 1483 68 3131
Aqila Kaleem: +44 (0) 1483 68 9695
Sandra Hedley-Boxall: + 44 (0) 1483 68 2052
Zoe Stevenson: + 44 (0) 1483 68 2052
For other contacts and assistance please see list of contacts below.
If all else fails or you do not have access to a phone, please take an ordinary taxi to:
Radisson Blu Edwardian Guildford Hotel3 Alexandra Terrace, High St.
Guildford
Surrey GU1 3DA
+44 (0)1483 792300 / Or / Mandolay Hotel
36-40 London Road
Guildford
Surrey, GU1 2AE
01483 303030
Or
University of Surrey,Ivy Arts Centre, Guildford, Surrey GU2 7JP
+ 44 (0) 1483 68 2052
Accommodation
The majority of NCSU delegates are staying at the Radisson Blu Edwardian Guildford Hotel
3 Alexandra Terrace, High St., Guildford, Surrey GU1 3DA, +44 (0)1483 792300.
The majority of USP delegates are staying at the Mandolay Hotel, 36-40 London Road, Guildford, Surrey, GU1 2AE.
Check in time (both hotels):1500
Check out time(both hotels):1100
Guests arriving during the morning may be able to check in early but this is not guaranteed without booking and paying for an extra night the previous night (11 Sept).
Both hotels are located in the town of Guildford within walking distance of shops, restaurants and the railway station. Public transport is available within the town and to local points of interest, including the University. However, private transport will be provided to and from the University for the UGPN meetings as outlined below.
Transport during Event
Wednesday 12 August
Depending on arrival time, transport will be provided from the airport to the hotels or direct from the airport to the University of Surrey. Transport during the programme is as follows:
1200:Radisson Hotel to University Ivy Arts Centre
1800:University Ivy Arts Centre to Drummond Arms, Albury
2100:Drummond Arms, Albury to Radisson Hotel and Mandolay Hotel
Thursday 13 August
0845 Radisson Hotel and Mandolay Hotelto University Senate House
2100University (Austin Pearce forecourt) to Radisson Hoteland Mandolay Hotel
Friday 14 August
0845Radisson Hotel and Mandolay Hotel to University Duke of Kent Building
(Brunch will be provided; please be aware when taking breakfast!)
1200Departures to airport, hotels or other locations as required
Specific departure transport on request
~ Please inform the International Relations Office of your needs~
Venues / Locations of events
A campus map is available on our website at:
The following are the key locations for pick up/drop off and main/plenary sessions On Thursday, delegates will be hosted by individual faculties and specific room numbers and locations may not be announced until close to the day. Please refer to your programme for times and venues of specific sessions:
Ivy Arts Centre (IAC)[map grid ref: C5]
Bus stop area at Austin Pearce Building (AP)[map grid ref: H3]
Senate House (SE)[map grid ref: I5]
Lakeside Restaurant (MS)[map grid ref: I3]
Duke of Kent Building (DK)[map grid ref: K6]
Management Building (MS)[mp grid ref: I3]
IF YOU HAVE VISITED SURREY BEFORE, PLEASE NOTE THAT THE INTERNATIONAL RELATIONS OFFICE HAS MOVED!!
The International Relations Office (IRO) is located on the third floor of Senate House, rooms 13 – 17 inclusive These rooms are designated “13 SE 03”, “14 SE 03”, etc.
Meals and refreshments
Three lunches, two drinks receptions, and two conference dinners will be hosted by Surrey during the event. Refreshments will be provided at appropriate intervals during the programme.
Wednesday 12 August
1230 - 1400Welcome Lunch: Ivy Arts Centre
1700-1800Informal Networking Drinks Reception
1800 – 2100English Country Pub dinner: Drummond Arms, Albury (off campus – transport provided)
Thursday 13 August
1230 – 1400Informal Networking Lunch: Room 14 MS 01 (Management Building)
1800 – 2030Drinks reception and dinner: Lakeside Restaurant (Management Building).
The Vice Chancellor of the University of Surrey, Professor Sir Christopher Snowden will attend the drinks reception preceding the dinner.
Friday 14 August
0930Closing Session Brunch: 01 DK 03, Duke of Kent Building
Internet access
Internet access is available all over the campus. Guest logins and passwords can be provided on request.
Key contacts
The 4-digit internal extension number from any campus phone is shown in red. Mobile (cell phone) numbers will be provided on site.
Name / Title / Campus phoneInternational prefix:
+44 [delete the first 0] / Email
Event Host
Malcolm von Schantz / Interim PVC (IR) / 01483 68 6468 /
Faculty Contacts (Associate Deans International)
Malcolm von Schantz / ADI for FHMS / 01483 68 6468 /
Paul Smith / ADI for FEPS
Member of UGPN EC / 01483 68 9616 /
Jane Hemsley-Brown / ADI for FBEL / 01483 68 2045 /
International Relations Office Staff
Annette Strauss / Head of International Mobility & European Affairs / 01483 68 9042 /
Peter Shelley / International Relations and Projects Officer / 01483 68 3132 /
Lesley Arietti / UGPN Research Officer / 01483 68 3131 /
Aqila Kaleem / International Relations Administrator / 01483 68 9695 /
Kerry Ryan / Communications Coordinator / 01483 68 3509 /
Sandra Hedley-Boxall / Administrator, Student Mobility / 01483 68 2052 /
Zoe Stevenson / Incoming Exchanges Administrator / 01483 68 3152 /
Acronyms
FHMS / Faculty of Health and Medical Sciences / PVC / Pro Vice ChancellorFEPS / Faculty of Engineering and Physical Sciences / ADI / Associate Dean (International)
FAHS / Faculty of Arts and Human Sciences / IRO / International Relations Office
FBEL / Faculty of Business Economics and Law