Powers and Duties of Officers and Employees

Manual 2

Powers and Duties of Officers and Employees

[Section 4(1)(b)(ii)]

Please provide details of the powers and duties of officers and employees of the authority by designation as follows:

Sl. No. / Name of the office/employee / Designation / Duties Allotted / Powers
1 / Priyanka Mary Francis.
I.A.S / M.D. / 1)He shall work under the direction and guidance of Board and be responsible for overall administration and business transactions of KFCSC Ltd., and he is the Chief Executive of the Corporation.
2)He shall coordinate, guide, supervise and control all activities of the employees of the Corporation.
3) He shall be responsible for procurement and distribution of food grains, sugar and other essential commodities as per Govt. Orders/Schemes like PDS, MSP, SGRY, Midday Meals etc.
4) He shall be responsible for close interaction and maintaining working relations with Food Dept./all DCs/FCI/CWC/KSWC and other related agencies for the smooth functioning of the Corporation
5) He shall be responsible to ensure cost effectiveness of operations by optimum utilization of resources and ensure profitability
6) He shall define Quality Policy of the Corporation and implement suitable processes needed for effective Quality Management System
7) He shall motivate all employees to bring out their best in discharging their duties through needful training, rewards, incentives etc.
8) He shall attend all meetings(involving Corporation) convened by various Govt. Departments like Chief Minister, Food Minister, Chief Secretary, Additional Chief Secretary/ Deputy Commissioner, Principal Secretary(Food) and Subject Committee Meetings, Public Accounts Committee meetings and Committee on Public Undertakings.
9) He shall be responsible for convening Board Meetings, Board Sub-committee meeting, Annual General Meetings, etc., as laid down under the provision of Companies Act 1956.
10) He shall be responsible for protecting the interests of the Corporation in all Legal and Disciplinary cases in respective courts by taking appropriate action.
11) He shall ensure proper internal audit functions in Districts/Head Office and send compliance reports to the A.G.
12) He shall also ensure that the audit committee and other sub-committees constituted by the Board meets at regular intervals and reporting its progress to Board
13) He shall arrange to furnish suitable replies to LA/LC Questions in time, AG’s inspection reports and to various committees constituted by Govt., from time to time.
14) He shall also be responsible for diversification of activities of the Corporation and acquiring assets to the Corporation.
15) He shall undertake inspection of District Offices of KFCSC and wholesale/retail outlets and other service units of the Corporation.
16) He shall ensure compliance to all statutory requirements which are made applicable to Corporation like Companies Act, PF Act, ESI Act, Income Tax Act, Sales Tax Act, Essential Commodities Act, Minimum Wages Act, Bonus Act, Trades & Professional Act etc., and convening of Board Meetings.
2 / R.Venkatachalapathy.
K.A.S / G.M. / 1)To be in overall charge of all District Offices of the Corporation and Corporation godowns and warehouses
2) To transfer officials below Class I from one district to another.
3) To institute enquiries and take disciplinary action against Class II officials and below, to place such officials under suspension pending enquiry and to sanction such subsistence allowance as may be admissible under the rules.
4) To sanction leaves of all kinds to Corporation officials working in the districts and in the Head Office, the power of sanctioning leave being limited to a maximum of 30 days in the case of District Managers
5) To delegate the power of sanctioning leave to subordinate staff working in the districts, to officers in charge of district and other offices, with such limits as he might consider appropriate.
6) To obtain from the staff handling cash, property, stores or vehicles in the districts such security as he may consider appropriate in each case.
FINANCIAL:
1)To sanction payment of arrears claim on account of contingent charges(including supplies & services) to non-officials for attending meetings upto 2 years
2) To sanction refunds of revenue including fees, fines, etc., admissible under rules – Rs.1000/- in each case
3) To declare stores as obsolete or unserviceable and dispose them off subject to fixing the responsibility for the loss where they have become obsolete or unserviceable owing to negligence or fraud etc., on the part of individual Corporation employee – Rs.1000/- each time, Rs.7000/- pa
4) To sanction cycle advance, festival advance, medical advance-up to one month’s pay, TA, imprest advance to subordinate employees as per rules
5) To prescribe in the case of subordinate staff security for the custody of cash, stores & fix the amount specific provisions in the rules of the Corporation
6) To sanction expenditure on publication of official advertisement in news papers such as tender notification etc.
7) To sanction charges for repairs to office bicycles
8) To sanction the purchase of books of reference including periodicals like magazines, journals and books for office libraries and for granting prizes
9) To purchase, if absolutely necessary for official purposes, Govt. of India publications and copies of administrative reports and the like by Stage Government.
10) To sanction purchase of calculators, duplicators, furniture & fixtures, fittings and other office equipments for unit office/HO – upto Rs.25,000/- each time per office, not exceeding Rs.1,00,000/- pa per office
11) To sanction charges for insurance on special goods(foodgrains) when such insurance is a condition of transport
12) To sanction the hiring of building including lands for the Corporation in consultation with PWD/Chartered engineers – up to Rs.5000/- pm in each case
13) To sanction local purchase of stationery articles for office after calling tender/quotations
14) To sanction charges for shifting telephone from one office building to another
15) To sanction charges in connection with the publication of hand books and leaflet and printing of advertisement posters
16) To sanction refund of wrong or excess credits of wholesale trade/retail trade provided (i) each claim is supported by office certificate of original credit and its non payment (ii) it is clearly established that it was case of wrong/excess credit (iii) the claim is preferred within 3 years of original credit
17) To sanction repairs of calculators, duplicators, furniture & other articles of office equipment
18) To order emergent purchase of stores/stationery without calling for tenders – up to Rs.3000/- each time
19) Repairs to vehicles including overhauls:-
a) major repairs – up to 25,000/- to HMV and Rs.10,000/- for LMV, each time
b) minor repairs – Rs.10,000/- for HMV, Rs.6000/- for LMV, each time
20) Sanction of expenditure on petrol and oil – Rs.700 to 1200 for each vehicle pm for ratification and self full powers
21a) To sanction expenditure on electricity, water, postage, telegram, taxes and insurance on vehicles, stamping charges on weighing scale
21b) To sanction expenditure on telephones
22) All other expenses which are revenue in nature and incidental to the business of the Corporation and not covered elsewhere – Rs.5000/- pm
23) to sanction expenditure on printing forms and letter heads, visiting cards & registers
24) To sanction expenditure on entertainment to Corporation guests – Rs.25000/- pa & for sanction to subordinate officers Rs.5000/- each case and up to Rs.25000/- pa
25) To sanction contingent expenditure (not specified elsewhere) – up to Rs.10000/- in each case subject to max. of Rs.1,00,000/- pa
26) To write off irrecoverable dues (except shortages) – Rs.2000/-
27) To sanction purchase of stores such as tarpaulins, shelves, godown equipment, matting/dunnage materials, insecticides and fumigation equipments – up to Rs.10,000/-
28) Weighing machines for use in godowns
29) To sanction rent for godowns hired for storing foodgrains with reference to the storage capacity of the godowns – Rs.5000/- pm
30) To effect repairs to weighing machines
31) To pass all reasonable shortages (other than palmolein oil and PDS commodities) in storage/transit due to measurement, transport, driage, handling etc. – up to 0.1% of the value of the commodity
32) To sanction medical reimbursement bills of the staff as per rules framed in this behalf
33) To operate cash credit account/current account/collection account and to sign cheques and other negotiable instruments & endorsement on behalf of the Corporation including transfer of funds from cash credit to current account/cash credit account of district offices and vice-versa – up to Rs.25 lakhs individually & GM & DGM (F) jointly up to Rs.50 lakhs
34) To allow handling losses of palmolein oil (loose) at storage units of the Corporation at first stage only – up to 0.03%
35) To enter into agreements and/or to execute contracts on behalf of the Corporation
36) To sanction extension of joining time to subordinate Corporation employees including those on deputation – up to 15 days
37) To approve the Authorised Medical Attendant in respect of officers and staff – Within 3 months from the date of commencement of treatment
38) To invite and dispose off tenders for supplies, sales and services – Rs.1,00,000/-
39) To sanction refund of EMD/Security Deposit as per rules – Rs.10,000/-
40) To condone delay in respect of TA claims
41) To counter sign the TA bills – up to DGM
3 / V.V.Narasimha
murthy / Sr.D.G.M. / Internal Audit
1) The Sr.DGN(Internal Audit) should report directly to the Managing Director on all grave irregularities such as defalcation, loss of stores/property, gain in stores, frauds etc., of each unit in the districts and at Head Office as observed during the course of audit by Chartered Accountants.
2) The Sr.DGM(IA) shall ensure compliance of the audit reports which are to be regularly reviewed by the Audit Sub-committee
3) Furnishing replies/further remarks to paras of AG’s inspection reports and replies to audit enquiries by AG’s Audit party during inspection in coordination with Section Heads and concerned District Managers
4) Responsible for clearance of pending internal audit paras
5) Coordinating matters relating to Legislature Committee
6) Any other duties/responsibilities assigned to him by the Managing Director from time to time.
Legal & Disciplinary
1) Review and follow up action of all disciplinary cases including court cases
2) Framing of article of charges against D.O.s and obtaining of approval of Managing Director
3) Proposal to be sent to Managing Director for the appointment of E.Os/P.O.s/Advocates to hold enquiry against the employees
4) Periodical review of pending inquiry cases
5) Attending courts wherever necessary
6) Corresp9ondence with KFCSC Advocates, allot the early disposal of cases
7) Furnishing of replies to L.A. Questions and submitting replies to Government duly approved by Managing Director
8) Furnishing of legal opinion by contacting Legal Advisors on legal matters related to various sections.
4 / D.M.
5 / N. Leela / A.M.
I/c. D.M. / Incharge of Administration Section.
6 / A.M. Rajashekar / O.M. / Submitting the Files to A.M. putup by the case workers. Review the case register and file register of case workers.
7 / K. Veerappa / O.M. / 1)Files regarding purchase of stationery items to Chairman of the Corporation and Food Minister’s office
2)Files relating to printing of Forms & Registers to H.O., computer bills to
File wrappers, Annual Reports & Review Reports
3) Purchase & repairs of furniture and fixtures to H.O. and district offices
4)Advertisement file
5)Files relating to appointment of Security Guards, House keeping personnel to H.O. & district offices, payment of security and house keeping bills
6)Files relating to H.O. building repairs
7)Files relating to maintenance of generator, UPS, lift, Acquaguard, fire fighting equipments, installation of A.C., purchase of diesel to generator, imprest file
8) Issuing of ID cards to H.O. & district office staff, making seal, name board, purchase of brief case to M.D.
9) Replies to audit paras, any work assigned by D.M.
8 / K. Srilatha / O.M. / 1) Files relating to transfer rules of Govt., office orders and circular files
2) Files relating to transfer of staff, posting to wholesale points and retail points, guidelines of wholesale points and retail points postings. posting of staff to internal audit & concurrent audit, transfer file of H.O. staff and district offices, maintaining the register of staff details
3) Files relating to staffing pattern, creation of posts and posting files.
4)Grievances of staff regarding promotion, receipt and taking action on Hon’ble court orders and office orders and maintaining concerned register.
5) Files relating to annual increments of DMs, AMs and all the staff of H.O.
6) Files relating to OOD and deputation of staff from other departments to the Corporation and from the Corporation to other departments
7)Appointment of staff on co-terminus basis
8) Files relating to KFCSC Officers and Employees Association, Employees Federation, SC & ST Association, Kannada Samrakshana Samithi, implementation of Kannada in administration, contribution to Employees Welfare Fund
9) Files relating to Revision of Pay, Pay Fixation, D.A., C.C.A., etc.
10) Consolidation of weekly statement of case workers
11) Replies to audit paras and any work assigned by DM
9 / Radhamma / Sr. Asst. / 1)Maintaining personal files & SRs of Stenographers, Senior Stenographers, Office Managers
2)Sanctioning of leave to Stenographers, Sr. Stenographers, Office Managers, D-Group employees, 10 years Time Bound,15 years AGSP, 20 years Automatic promotion, subsequent pay fixation, recovery of shortages, departmental enquiries, suspension, re-instatements, pay fixation to punished employees and retirement, maintenance of personal files.
3)D-group employees/Drivers seniority list, S.R., leave sanction, departmental enquiry, suspension, re-instatement, retirement and maintaining personal files.
4)D-group employees/Drivers EL, commuted leave, leave encashment
5)Sanction of LTC/HTC, issuing NOC to obtain passport and foreign tour of Office Managers, Drivers D-group employees
10 / Rukminiyamma / Sr.Asst., / 1)Personal files of senior officers of H.O., DMs, A/cs Officer, Officers on deputation, AMs., files relating to leave sanction, seniority list, recovery of shortages, departmental enquiry, suspension, re-instatement, pay fixation to suspended employees, retirement, sanction of EL, commuted leave, leave encashment
2) Officers and officials training file
3)Grievances of ladies in working places
4)Sanction of Charge Allowance, Special Pay, increment, any other allowances sanctioned by the Govt.
5) Delegation of powers