905B – 3rd Avenue

Wainwright, AB

T9W 1T1

Phone: 780-842-6676 Fax: 780-842-6685

Our Mission: To improve the health and well-being of the population we serve by strengthening the integration of services and improving access to primary care through collaboration and partnerships with our clients and health care providers

ADMINISTRATIVE ASSISTANT–1.00 FTE

JOB SUMMARY.

This dynamic individual is responsible for supporting the administrative requirements of all program initiatives within the PCN, including telephone and client reception, scheduling of client visits, ordering of supplies, collecting personal information and maintaining client records, and general office duties.

KEY RESPONSIBILITIES

  • Schedule and confirm client visits for the all PCN programs;
  • Greet clients and visitors, directing them as required;
  • Register clients in the EMR, entering and maintaining client demographic information;
  • Assist the clinical staff with creating, filing and scanning of client records;
  • Answer the switchboard and direct calls as appropriate;
  • Prepare outgoing mail and deliver to the mailbox; retrieve the incoming mail and distribute;
  • Prepare correspondence as directed by staff or executive director;
  • Assist with preparation for and set up of any meetings, client programs or other functions happening at the PCN office;
  • Update and maintain the Event calendar on the PCN website;
  • Maintain and order supplies for the clinics as well as general office supplies;
  • Promote and facilitate a clean, presentable clinic, engage maintenance and janitorial services when required;
  • Perform day to day administrative duties including photocopying, faxing, maintaining bulletin boards arranging for couriers, etc.

REPORTING STRUCTURE

The Administrative Assistant reports to the Wainwright PCN Executive Director.

QUALIFICATIONS/FORMAL EDUCATION AND TRAINING

  • Certification in Office Administration, preferably in Medical Office Assistant
  • Medical Terminology an Asset

EXPERIENCE/KNOWLEDGE

  • A minimum of 3 years Administrative experience;
  • Excellent interpersonal and communication skills are required;
  • Excellent knowledge of Microsoft Office and familiarity with a basic telephone system;
  • Previous experience working in customer service is an asset;
  • Experience working with the MedAccess EMR (Electronic Medical Record) system is preferred;
  • Ability to multi-task, prioritize and work well with various team members;
  • Excellent written and oral communication skills;
  • Ability to work both independently and as a team player

Salary to commensurate with qualifications and experience

Please submit your resume by August 20, 2018 to:

Carmen King

Executive Director

Email: