UNIVERSITY OF KENT
FACULTIES SUPPORT OFFICE
POSTGRADUATE PROCEDURES: TAUGHT PROGRAMMES
DEFERRALS & REFERRALS
(SITTING AS FOR THE FIRST TIME / RESITTING EXAMS/RESUBMITTING COURSEWORK AND/OR RESUBMITTING DISSERTATIONS)
General Information
Examiners may permit a referral or deferral opportunity. If a referral opportunity is permitted, the final module mark will be capped at the pass mark and the student will be required to pay a resit/resubmission fee. If a deferral opportunity is permitted where a student has failed due to circumstances such as illness and where there is written evidence to support this, the assessment will be as for the first time and marks will not be capped and the student will not be charged a resit/resubmission fee.
CMSDS Procedures
1A permanent (P) note should be put on the notes screen in the student records system to record this decision.
2The modules screen must then be updated. Change the Ess(examined session) and Emn+ (examined month) to the next exam session as applicable.
Student Correspondence
3A letter must then be sent to the student to inform him/her of the examiners’ recommendation. Refer to the standard letters listed below:
a)Students permitted to resit/resubmit as for the first time – taught-candidate-sit-sub-aft.
b)Students required to resit – taught-required-to-resit-capped.
c)Students required to resubmit – taught-required-to-resubmit-capped.
d)Students required to resit and resubmit – taught-required-to-resit-resubmit-capped.
e)Final opportunity for students to resit – taught-required-to-resit-final-opp-capped
f)Students required to resubmit dissertation or change programme to Postgraduate Diploma – resubmit-or-change-reg-pgdip-capped.
Check with the Finance Office for the current list of fees for resitting exams and resubmitting a dissertation and ensure that these are updated in the letter. A standard three-part PG invoice for the resit/resubmit fee must also be completed. The white copy should be sent to the student, the pink copy to the Finance Office, and the blue copy kept in the student file.
4.Any cheques received from students for the sit/submit fees should be dealt with as follows:
a) They should be forwarded to the Finance Office, with a compliment slip with the student’s name and student number.
b) A permanent note should be added to the notes screen on the student records system to confirm that the cheque has been received and forwarded to Finance.
5Results of students in debt to the University must not be released until the debt is cleared.
6.Refer to the office procedure notes for retagging-modules.
7.If the student decides to accept the award of Postgraduate Diploma, refer to the office procedures: pgdip-note or if he/she decides not to resit/resubmit and therefore fail,. Refer to the standard fail-letter.
School File
8.Make a note in the student’s file recording the outcome of the examiners’ recommendations.
Updated April 2013
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