[Date Today]
Name
Address
City, ST Zip
Dear :
It is a pleasure to formally offer you the position of [Job Title] in the Department of ______in the School of Medicine at Duke University Medical Center. Based on the job description and the required competencies, I believe you possess the knowledge, skills, and abilities to contribute to Duke’s mission and objectives.
While this letter does not constitute an employment contract, it covers key employment provisions and is intended to provide you with a clear understanding of your compensation, benefits, and initial employment details. This offer is contingent upon the successful completion of [court history check].
This offer letter is contingent upon Duke’s ability to obtain any required deemed export licenses.
Position Offered: [Job title] (Job Code [Job Code])
Direct Supervisor: [Supervisor’s Name and Title]
Salary Offered: [Salary]/year]
Hire Date: [Start Date]
Your major responsibilities will include:
·
1. You will be an exempt, salaried staff member, meaning in part that you are exempt from overtime pay.
or
2. You will be a non-exempt hourly paid staff member, meaning that you are subject to overtime pay if you work over 40 hours in a week. There will be a 90 day probationary period during which your performance will be evaluated. During this 90 day period your paid time off (except for holidays) will not be available to you.
3. Please understand that your position is 100% research/grant funded. In accordance with Duke Policies, 100% research funded personnel are not eligible for severance benefits. Only staff who are not paid 100% from research funds are eligible for severance pay or Duke Reduction in Force policy. Further information on this can be found at: https://hr.duke.edu/policies/expectations/reduction-force#rights.
In the event that your position is eliminated, a minimum of 60-day notification will be provided to you and the Department/Divisions will work to support your search for employment elsewhere within Duke University Medical Center.
4. In accordance with the School of Medicine Influenza Vaccination Policy, some positions require an annual vaccination against influenza, or policy compliance through a granted medical or religious exemption. This is considered a condition of employment and must be completed within 14 days of your start date. Your Supervisor will discuss with you if your position has this requirement.
Your position will begin effective [Hire Date]. Information regarding Duke’s benefits and employment policies can be accessed through the Human Resources website at: www.hr.duke.edu, or through the Human Resources Office of Staff and Labor Relations at 919-684-2808. You will be required to attend an orientation for Duke University and you may sign up for benefits at that time. We will notify you of this date. Our office hours are Monday through Friday from [Begin Time] to [End Time] with [a one hour/a half hour] meal period which can be scheduled in conjunction with your co-workers to ensure office coverage throughout the day.
Your signature on this letter is an acknowledgement of your acceptance of this employment offer and the terms explained. Please return the original to me by [Return Date] and maintain a copy for your own records.
I look forward to working with you and having you join our team. I have every confidence in your abilities to be a valuable member of the Duke community. Please let me know how to be of assistance to you. Feel free to contact me with any questions you may have at 919-[phone number].
Sincerely,
[Name]
[Title if not on letterhead]
Accepted:
______
Signature Date
Note: Text in red is for new Duke hires only. Text in blue applies to grant funded positions only. Text in green is optional for exempt employees