Porter Place Homeowners Association
Board Meeting Agenda
February 23, 2010
Unapproved Minutes
Meeting Location: 2548 Stoneview Road
Called to order: 7:05 pm
Board Members attending: All attending
Others in attendance: David Schoppert
Reports of the Board
President’s Report – Blyss Schoppert
Nothing new
Secretary’s Report – Paul Giles
Approval of Minutes from January 6, 2010 meeting
Treasurer’s Report – Matt Harkins
Nothing new
ARB Report /Violations
The board discussed how to review the neighborhood violations. When violations are given to the board from Specialty Management, each board member will check the violations on their street. Maria will be the point of contact for Specialty and once each board member reports back to Maria, Specialty will then receive final instructions on how to proceed on the violations.
Landscaping & Irrigation
The fountain continues to move away from the center. A solution will need to be figured, but currently has been tabled until further notice. There were dead fish in the pond from the cold snap, but all dead fish have been removed.
Neighborhood Watch
Maria and Karl are going to update the neighborhood roster.
Gates/Guardhouse
Still need the 3 signs that were taken down from the guard house when it was repaired. Matt and Blyss are going to get them back up. Gates are working fine now. Dawn needs to find out about camera contract since it was not replaced by Waste Management when they made the repairs. Maria is going to follow up with Dawn about this.
Stormwater Management
Proxies and meeting notice was sent out to all the homeowners. Each board member is going to collect the proxies. Permitting will cost another $2159 and an additional $500 for a survey. The board decided to hold off on any other expenses related to this until we find out the results from the March meeting.
New Business
Past Dues – The board is going to post the names and lot numbers of anyone who is delinquent with their association dues on the website and also in the minutes. The board is actively working on collecting the late annual assessment amounts.
The Board agreed to have Specialty Management deactivate the gate clicker remote for any delinquent homeowner who has not paid their duesand does not have a payment plan. Also, deactivation will occur for those who are not up to date with their agreed payment plan. The delinquent home owners will still have access to the community with the use of the key pad.
Lights at Front Entrance
Board has approved to go with Palmer Electric to repair or replace the lights at the front entrance with a 1 year warranty for $670.
Other Discussion
Calendar of Events
Next Board meeting will be held:
First Christian Church 2565 E. Kaley March 18 at 7 pm
There being no further business the meeting was adjourned at: 8:20 pm
ARB Meeting
Nothing new
There being no further business the meeting was adjourned at: 8:21