Port Hope Community Health Centre
Board of Directors’ Meeting
October 28, 2015
6:00 pm
MINUTES
Present: A. Erland, D. Snider, S. Goodman, S. Lawson, K. Ferguson
Regrets: O. Cwiek, M. Peacock, L. Barclay,
Staff: C. Lewis, T. Rennicks
1.0MEETING CALL TO ORDER
1.1Call to order
The Chair called the meeting to order at 6:25 pm.
1.2Conflicts of Interest
None declared.
2.0Minutes of the previous meeting
2.1Approval of the October 28, 2015 Board meeting Agenda
Moved by: S. GoodmanSeconded by: A. Erland
Carried.
2.2Approval of Consent Agenda items.
The Consent Agenda items were approved with the removal of item 2.3,‘Receipt of Resources financial reports’which was moved to section 6.1 for discussion.
Moved by:S. GoodmanSeconded by:S. Lawson
Carried.
3.0EDUCATION SESSION: C. Lewis
Christanne Lewis, Director of Specialized Programs provided an overview of the GAIN program overall and within the CHC.
Details provided in the presentation and pre-distributed report included;
- Staffing details,
- Core program details,
- Details on visits and common concerns and,
- Regional program information
A question around referral sources was addressed. Referrals come from partnering agencies,local hospital(s), primary care providers and self-referrals.
A recommendation to link with the Canadian Caregiver Association is suggested by S. Lawson, as was consideration of offering training for Caregiver Burnout and Caregiver Safety.
It is noted that while there are no guarantees, funding is secure at this point as the statistics are proving the program to be strong and valuable.
The board questioned the use of volunteers in this program.
At this point in the GAIN program lifecycle, the disciplines are still gaining momentum and are unsure of appropriate volunteer tasks – this is being considered for future once the program is fully developed.
An opportunity has presented itself for high school students to gain volunteerhours to create a memory book for a palliative client.
Staff are being monitored for wellness and burnout.
Ethical decisions and challenges are discussed regularly at the team level.
IN CAMERA:
Motion: To move into in-camera session.
Moved by:S. Lawson Seconded by:A. Erland
Motion: To move out of in-camera session.
Moved by:S. GoodmanSeconded by:D. Snider
A discussion occurred around the receipt of, and resolution of a client complaint.
4.0CHAIR’S REPORT: K. Ferguson
K. Ferguson reminded directors of the need to seek qualified board members.
Candidates can forward their applications to Kristin directly.
Directors are also reminded to submit their Skills, Education and Experience templates as soon as possible.
Motion:To accept the report of the Chair.
Moved by:A. ErlandSeconded by: S. Goodman
Carried.
5.0EXECUTIVE DIRECTOR’S REPORTD. Sprague
The pre-distributed Executive Director’s report was discussed.
Clarification and rationale around the physical movement of the Management and Diabetes team offices.
The Van that has been acquired for the GAIN team was discussed, and questions around insurance coverage were asked. C. Lewis will follow up.
A discussion occurred around whether or not Trillium Grants (or other grant applications) require board approval prior to submission.
Motion: That the board congratulates Bev Woods on being given the CDHA award of merit and expressed their delight at this achievement.
Moved by: S. LawsonSeconded by: A. Erland
Carried.
Motion: That the board asks Management to look at staff achievements over the past year as well as on a go-forward basis and that they are notified so that recognition can be given.
Moved by: S. LawsonSeconded by: S. Goodman
Carried.
Motion: To receive the report of the Executive Director.
Moved by:S. GoodmanSeconded by:A. Erland
Carried.
6.0MATTERS FOR DECISION
6.1Motion: To receive the Q2 financial excerpts.
Moved by: S. GoodmanSeconded by: Anastasia.
Carried.
The Resources Committee will be developing a new format for financial reports. These reports will be coming forward within the next couple of months.
A discussion around fundraising occurred, and concern was expressed around fundraising for a specific program. To be discussed further.
6.2Motion: To reform the Nominations Committee with the original members of the 2015 committee which included; A. Erland, K. Ferguson, S. Goodman, C. Gilmer (member-at-large), and D. Sprague.
Moved by: S. Lawson Seconded by:D. Snider
Carried.
7.0MATTERS FOR DISCUSSION
8.0INFORMATION ONLY ITEMS
S. Lawson provided a summary of the first CFAR (Community and Family Advisory Roundtable) meeting held on October 7, 2015.
The only concern raised was the lack of diversity of the participants. Going forward it is recommended that we seek more diverse participants.
It is also noted that during the IT crisis, a number of participants did not receive the letter that was sent to clients informing them of the issue.
9.0OTHER BUSINESS
10.0DATE OF NEXT MEETING
Wednesday, November 25, 2015
5:30 pm dinner, 6:00 pm meeting
11.0TERMINATION OF MEETING
Moved by: D. Snider
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