PONY CLUB ASSOCIATION OF VICTORIA
BARWON ZONE INC. REG. NO. A0009443K
MINUTES OF THE ANNUAL DINNER MEETING – MONDAY 24TH OCTOBER 2011
Held at the Moriac Hotel
The meeting commenced at 8.14pm. The Barwon Zone President, Mrs. Coral Byrne, chaired the meeting, and welcomed everyone in attendance.
ROLL CALL
APOLLO BAY -
BACCHUS MARSH - Toni Davey
BALLAN - Di Wion
BALLARAT - Sherryn Smith, Yvonne McDonald, Glen & Marlene Drake
BARWON HEADS - Peter Birch
BARWON VALLEY - Jan Calaby, Lee McFarlane
COLAC - Donna Moloney, Graham Payne, Greg Potter, Barb Griffiths, Beryl Gamble
CORIO/MOORABOOL - Colin Faulkner, Lynne Evans, Carolyn Ayers
DRYSDALE/LEOPOLD - Fiona Conroy, Nicky Hartney
GEELONG GRAMMAR - Apology
LEIGHDALE - Jenny church, Deena Peters
LITTLE RIVER - Maxine Warren, Peter & Janene McNaughton
LOCHARD - katy Millard, Patricia Barling
MT. DUNEED -
PORTARLINGTON - Rod Vallance, Megan Kennedy, Sheryl Morgan
ROKEWOOD -
SMYTHESDALE - Roz Lonie, Shane Siumpson
EXECUTIVE : Coral Byrne (ZP), Judy Beasley (ZS), Deirdre Davey (ZR), Philip Cobbledick (Z Treas. & State VP)
OTHERS : Maxene Argento (ZCI), Joe Argento, Judy Winter, Ian Box
APOLOGIES : Marina Oman ( G.G.), Janine Boyd (Colac), Caroline Shirra (ZES), Judy Dehneert ( Ballan), Tony Armstrong (B/H), Margaret Battye (ZES), Richard McCoy (Rokewood)
Minutes of the previous General Meeting were - moved for acceptance by Maxine Warren
Seconded byRoz Lonie Carried
Business arising from the previous Meeting
1. Whips and Spurs query from D/L – The BZ chief Instructor, Maxene Argento, is taking the matter to the next CIP meeting in November.
CORRESPONDENCE IN :
1. Club Newsletters for September/October – Colac, Ballarat, Leighdale, Rokewood, Barwon Valley, Little River, Drysdale/Leopold
2. Northern Zone AGM & General Meeting Minutes – September 2011.
3. BZ DCI & ZA meeting Minutes – 23/8/11.
4. Entry form for the BZ Dressage & Showjumping Qualifying Championships to be held on 20/11/11.
5. BZ Clubs’ application forms for competitions dates list in 2012.
CORRESPONDENCE OUT :
1. B/Z AGM & general meeting minutes, BZ Dressage Judges List – 2011, BZ annual Fees form, 2012 BZ Club Events Calendar Application form.
Correspondence In and Out moved by Barb Griffiths. Seconded by Yvonne McDonald Carried
REPORTS
TREASURER –Philip Cobbledick
Balance brought forward from30th August 2011 $16,576.00
Plus total Income $ 842.30
$17,418.30
Less total Expenses $ 7,296.63
Balance as per Bank Statement 30th September 2011 $ 10,121.67
Total Amount in Investment Account $12,465.00
Barwon Zone Total Money as 30th September 2011 $22,586.67
2.
BARWON ZONE CHIEF INSTRUCTOR: Maxene Argento
Club Visits: The club visits for 2011 are nearly completed. If there any clubs that have not made contact with panel member to visit your club this year. If not, could you let me know tonight, so I can organize a visit.
The “K” practical day for the candidates who sat their written paper in July will be finalized when we can find a free day in November.
I wish to extend the Panel’s sympathy to Sam and Tim Fechner upon the death of Tim’s father in a farming accident. Sam is Margaret Battye’s daughter.
We are hoping to hold an ABK weekend, the last weekend of May 2012. Would any club like to volunteer to host this weekend?
I will be asking the CIP Panel when the starting date will be for the 40K ride not to be compulsory but an option, on the 3/11/11.
BARWON ZONE EXAMINING SECRETARY : Maxene Argento read Margaret Battye’s report in her absence.
Well, this year has been a busy one regarding certificate candidates. A big thank to all the clubs and candidates for being so prompt in submitting their applications. It makes everything run smoothly.
And an even bigger thanks to all the examiners that give up their time for Pony Club.
There have been 7 K, 1 C* and 1 B candidate applications received for sitting the first weekend in December 2011. Good luck to all these candidates.
A reminder that all ‘C’ candidates’ applications for March 2012 need to be in by the 10th February 2012.
That gives a few days after the first rally in 2012. An updated Certificate shall be on the Barwon Zone website early next year.
Could all clubs please make sure the CORRECT FEES accompany applications. This saves writing extra Cheques and a lot of going back and forth. The correct fees are on the relevant forms on the zone website.
May you all have a Merry Christmas.
ZONE EVENTS SECRETARY: Coral Byrne spoke in Caroline Shirra’s absence.
The BZ Dressage & S/J Qualifying Championships will be held on Sunday 20th November, 2011 and will be hosted by Corio/Moorabool Pony Club at Elcho Park.
Could all entries be entered on the one official entry form with 1 cheque from the club, please.
There has been a change to Grade 3. If there are large numbers of entries this year – there will be 2 sections and ribbons for both sections. A ride off will be held with the 1st six place getters in each section but no ribbons awarded – this competition will decide the selection of riders for states.
ZONE REPRESENTATIVE: Deirdre Davey
NATIONALS:
The Victorian Teams and Barwon Zone riders all performed well at the Nationals. Congratulations to; Lily Herzer – Portarlington and Mimi Arnott – Ballarat members of the Winning Junior Dressage Team, Amy Kort – Corio/Moorabool members of the Winning Senior Show Jumping Team and Georgia Stevens – Ballarat and Lauren Hill – Coiro/Moorabool, members of the Senior Eventing Team finishing in 2nd Place.
Thank you to all the Barwon Zone Volunteers (to many to mention individually) for your help during the week. Without your help and commitment the event wouldn’t happen.
Thanks to riders who supplied horses for the Games Teams.
Special thanks to Coral and Caroline; who were on the organising committee and spent many evenings travelling to Melbourne for meetings and organising volunteers, as well as spending the entire week at Werribee scoring.
WORKING WITH CHILDREN CHECKS:
A reminder to clubs to keep their records up to date – these checks need renewing after 5 years.
STATE EVENTS – 2012:
Show Jumping & Dressage Championships – 25th/26th Feb. 2012, Albury Wodonga Equestrian Centre.
State Horse Trials – 5th/6th May 2012, Mornington Peninsula Pony Club.
State Games, Flat & Musical Ride Teams – 16th/17th June 2012, Bacchus Marsh
State Inter Zone Challenge - 21st/22nd July
ZONE SHOW JUMPING & DRESSAGE QUALIFYING CHAMPSIONSHIP:
20th Nov. at Corio Moorabool.
Reminder to D.C.’s to make sure riders cards are graded correctly.
3.
ZONE SADDLE BLANKETS:
Zone Saddle Blankets for the State Show Jumping and Dressage will be handed out at the Zone Qualifying Championships at Corio/Moorabool and must be washed and returned to Caroline Shearer ASAP after the event.
FOR THOSE NOT ATTENDING THE SHOW JUMPING & DRESSAGE ELIMINATIONS ON THE 20TH NOV. THANK YOU FOR YOUR HELP AND SUPORT THROUGHOUT THE YEAR. A BIT EARLY!! BUT HOPE YOU ALL HAVE A MERRY CHRISTMAS AND A SAFE AND HAPPY NEW YEAR AND I LOOK FORWARD TO WORKING WITH YOU IN 2012.
B.E.D.S. – Coral Byrne
Still tweaking the dates for 2012.
In 2012 clubs will not be able to run HRCAV events in rope arenas – must have plastic poles.
Up to date there have been 1,045 riders compete in BEDS. $33,.50 has been raised by the participating clubs.
The final at Ballan – we will need 2 representatives from each host club and the Presentations will be mounted.
B.E.S.T. – Jan Calaby
No report.
SENIOR RIDERS GROUP – Greg Potter
In January this year, the Barwon Zone granted approval for an Associate Riders Group – a group aged 17 years and over to meet for riding and social purposes.
Sherryn Smith and Yvonne McDonald from Ballarat PC and Barb Griffiths, Judy Slater and myself from Colac PC have been the main organisers of the group. So far there have been 16 riders from Ballarat, Colac, Drysdale/Leopold, Lochard and Smythesdale participate in the group.
The first rally was held in may at Ballarat, followed by a second at Colac in August and a third rally in September at Ballarat. Approximately 8 – 10 riders have attended each rally with two instructors organised to teach and mentor the riders. The feedback from both instructors and riders has been enthusiastic and encouraging with all participants enjoying the rallies.
In October we held our first s0cial evening where the riders came together for a meal and then enjoyed listening to two guest speakers- a vet and a university student undertaking a research project on obesity in ponies. Unfortunately the night clashed with the Ballarat Horse Trials, however those who came enjoyed the opportunity to talk further with the guest speakers.
A yearly calendar has been submitted to the zone for dates in 2012 and we hope that this will enable these senior riders, juggling other commitments, to set aside time and continue enjoying riding their horses.
Reports were moved for acceptance by Ian Box and Seconded by Roz Lonie Carried
GENERAL BUSINESS
Coral congratulated Corio/Moorabool on their 50th Birthday Celebrations in September.
Coral also congratulated and thanked all in Barwon Zone who helped out at the Nationals recently. Jan Calaby commented on how great the Mt. Duneed riders looked dressed in their PC uniforms going around collecting the dressage test papers. Philip Cobbledick commented that the number of hours put by the people of this zone at the Nationals was very large. There were some grizzles about the amount of money spent or the lack of, for the Nationals. Victoria put on an A Grade Effort which was supported by many volunteers and sponsors and costs were neutral. It costs about $1,000,000 to put on the Nationals event and PCAV managed to make a profit. Philip hoped everyone from Barwon zone had a great time. Philip complimented Coral for coming up with an interim perpetual trophy – a dinner plate, when the real one was missing!!!!
AROUND THE CLUBS
BALLAN – We hope to have a gymkhana on Saturday 3rd December. All clubs are welcome to join in. It is mainly for the youngsters but older riders can come along also. Programmes will sent out shortly.
LEIGHDALE – We have a Dressage & Showjumping Clinic on November 12th & 13th. There will be shared (2) or group lessons (5) available.
PORTARLINGTON – We have a Dressage Day on Sunday 13th November. Entries close on 4/11 but will accept email entries. Entry forms have been sent out to all clubs.
ZONE CALENDAR – Clubs will be given their 1st 2 preferences for competitions and other dates if available. The 1st draft of the calendar of events will be sent out shortly.
The BZ President Mrs. Coral Byrne thanked all for attending the Annual Dinner Meeting.
The meeting closed at 10.20 pm
Date of next meeting –
BARWON ZONE GENERAL MEETING –
MONDAY 30 th January 2012 – Winch House, Winchelsea at 8.00pm
SECRETARY’S MESSAGE NOVEMBER 2011
BARWON ZONE WEBSITE
www.barwonzone.ponyclubvic.org.au
The Barwon Zone Website is where you can find all forms and information related to the various certificates, competitions, zone meeting minutes & reports etc. Plus there are also results of zone and state competitions, plus photos. If clubs have photos of zone and state competitions or special club photos, they can email them to the BZ Website Coordinator – Deb Irving –
Clubs can also email their programmes , entry forms etc for their events.
A MESSAGE FROM THE BZ CHIEF INSTRUCTOR
Could Club Event Secretaries please note that the first 6 Dressage tests of each grade and section at ALL ODEs must be copied and sent to the Barwon Zone Chief Instructor, Maxene Argento – 1226 Mt. Mercer RD, Shelford, 3329, NOT TO PCAV. Please include the Name, Address, Phone Number and Email Address of each Judge.
Also, the results from each ODE / H/Ts must be sent to the Barwon Zone Results Recorder –
Mrs. Judy Winter – 50 Connies Lane, Modewarre, 3240.
2012 BARWON ZONE EVENTS CALENDAR
The first draft of the 2012 BZ Events Calendar has been emailed to all clubs. Please check your club’s details and dates and contact the BZ Secretary, Mrs. Judy Beasley, of an errors or changes.
BARWON ZONE ANNUAL FEES – 2011 -2012
The Annual Barwon Zone Fess have been set at $4.50 per rider. Please complete the form and send to the Barwon Treasurer, Mr. Philip Cobbledick, Box 147, COLAC, Vic.3250, asap. Numbers of riders should be based on your Annual Strength Return and any new members who have joined since then.
BARWON ZONE DRESSAGE & SHOW JUMPING QUALIFYING CHAMPIONSHIPS
The BZ Dressage & Showjumping Qualifying Championships will be hosted by Corio / Moorabool Pony Cub, on Sunday 20th November at Elcho Park Equestrian Centre, Lara. Good luck to all riders and have a great day. The State Dressage & Showjumping Championships will be held on 25th & 26th February 2012, at the Albury/ Wodonga Equestrian Centre.
Wishing everyone in Barwon Zone a very Merry Christmas and a safe and enjoyable Holiday Season ready for another Big Year of Ponyclubbing in 2012!!!!!
***************************