Policy for Payment of Expenses Incurred by Members of the RCM Board and Its Committees

Policy for payment of expenses incurred by members of the RCM Board and its committees

1. Subject only to a scheme amended from time-to-time by the CEO, expenses incurred by members of the RCM Board and its committees on core governance activities are paid without question. Core governance activities are:

·  Attending meetings of the RCM Board and meetings of the Board of Trustees of the RCM Trust.

·  Attending meetings of any committees to which you are appointed by the RCM Board or the Board of Trustees.

·  Attending general meetings of members of the RCM.

·  Attending the RCM annual conference.

·  Attending events or activities at the request of the RCM Board or any committee of the RCM Board or the CEO.

2. Expenses for other activities will be paid only if they have been approved for payment by the RCM Board. To request payment of such expenses the board (or committee) member should send to the Board Secretary:

(a) an expenses claim form duly completed; and

(b) a written description of the event (or activity) and a written explanation of why the claimant considers it appropriate for the RCM to pay their expenses.

The request will be submitted for the RCM Board (or, as appropriate, the Board of Trustees) to consider and the decision of the Board/Board of Trustees shall be final.

Approved by the RCM Board on 15 May 2012

Amended by the RCM Board on 5 September 2012

TRAVEL
TRAIN / 2nd Class
TUBE / Yes
AIR / Yes.
Economy Class.
ROAD – COACH/BUS / Yes
ROAD – CARS / Current RCM reimbursement rate
TAXI / Only if a suitable cheaper alternative is unavailable or if, by sharing a taxi with others, the overall amount claimed does not exceed the public transport rate per Board member.
ACCOMMODATION
HOTEL ACCOMMODATION / Overnight hotel accommodation is authorised only for the night before a meeting.
DISRUPTION ALLOWANCE / £25.00 per night.
REFRESHMENTS
DURING JOURNEYS / Light meal if total journey time is over 4 hours or if commenced before 0630hrs or completed after 2200hrs.
ON RCM BUSINESS / Evening meal to the value of £35 including drinks if a meal is not provided by RCM.
HOSPITALITY & ENTERTAINMENT / No
DEPENDANT CARE COSTS / No
TELEPHONE CALLS / No
POSTAGE/PRINTING COSTS / Reasonable costs up to £30 reimbursed
GRATUITIES / No

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