Policy 9.60 Developing, Reviewing and Revising CPO Policies

Policy 9.60 Developing, Reviewing and Revising CPO Policies

This policy applies to all CPO policies and procedures. The purpose of this policy is to provide a standard process for developing, reviewing and approving CPO policies and procedures.

1. Policies reflect a management decision that directs the office’s operations.

1. Management team members are responsible to lead policy development.

A management team member assigned to develop a policy is responsible to gather all the facts and information necessary to write the policy or procedure. Managers may delegate to their staff the activities of gathering the information or writing the preliminary rough draft(s). However, the responsible manager must personally proof all drafts and final versions of policies or procedures prior to their distribution for review and comments.

1. Allow between ten to fifteen working days for the initial staff review.

Allow at least a ten-day minimum for the initial staff review. A copy of each document is presented for review and comment to the management team. Distribution occurs by individually copying the document to each management team member, placing a copy of the document in a centralized review area, or by individual email transmission.

1. The responsible management team member must address all staff comments.

The responsible management team member must meet with the reviewer and gain agreement as to the inclusion, exclusion, or revision of the reviewer’s comments prior to the corrections or comments NOT being included in the final draft. If these two individuals cannot come to an agreement on the issue(s), then the issue(s) is brought before the management team for resolution.

1. Allow five working days for the final staff review of all policies.

Whenever possible, allow more time for the final review process. Distribution of the final policy document(s) occurs in the same manner as it did for the initial review process.

1. Final grammar and punctuation reviews are required prior to final approval.

After final staff review comments pertaining to the content are addressed, the Administrative Manager reviews the policy for any grammar, spelling, or punctuation errors and then has all errors corrected prior to submitting the policy document(s) to AVP for signature.

1. Policies are effective immediately upon signature by the AVP.

1. Revisions to policies must meet the same requirements as a new policy.

Only the AVP has the authority to eliminate any of the required steps for the development of a new policy or revision to an existing policy.

CPO Policies and Procedures