Space Only Exhibitor Open Days Risk Assessment and Health & Safety Declaration
Deadline: 17 April 2009
Exhibitor Name / Stand NoStand Name, if different
Completed by(CAPITALS)
/Telephone
Fax
Complete this form to confirm that you have read and understood your commitment to health and safety as outlined in the NEC Safe Exhibition Process/Self-Regulating Process Handbook/NEC Rules and Regulations, and to confirm you will ensure implementation of the policy within the confines of your company/ies and contractor(s)/agent(s) on site.
EXHIBITOR HEALTH & SAFETY OFFICER
BUILD-UP/BREAKDOWN (if appropriate)
/OPEN DAYS
Name:
/Name:
Position: / Position:Mobile No: / Mobile No:
OPEN DAYS RISK ASSESSMENT/METHOD STATEMENT
Your contractor/s will submit a Risk Assessment/Method Statement to cover the build-up and breakdown periods of the exhibition. The Stand Manager or Exhibition Health & Safety Officer has a responsibility to consider any risks/suitable risk control tactics for the dressing of your stand and for its operation the open days. Items of Special Risk, as defined by the NEC, can be viewed here – you must comply with the instructions given within the specific Guidance Notes and ensure details are included within your Risk Assessment. A separate document can be submitted or complete the following:
TICK AS RELEVANT
1. /Identify potential hazards on your stand
/ Slips, trips and falls / / Services, e.g. electrical or water supplies / Machinery / / Hazardous substances, e.g. chemicals, biological
/ Manual handling and lifting / / Noise and/or vibration
/ Vehicles / / Working at height
/ Other (please state): ______
2. /
Identify persons that could potentially be harmed
/ Exhibitors / / Contractors / Visitors / / Staff
3. / Identify control methods to reduce the risks
/ Slips, trips and falls eliminated by:
/ Carpet taped down securely
/ No trailing cables across the stand or gangways
/ All display items safely attached/secured to the stand
/ Good housekeeping employed – general cleanliness, tidiness, non slip surfaces
/ Clear access and egress to stand and gangways
/ Other (please state): ______
/ All regulations will be complied with and services will be used for the purposes for which they were intended
/ Electrical sockets not overloaded
/ Correct fittings used to connect to any services
/ Other (please state): ______
/ Machinery
/ Fitted with suitable guarding to prevent access to moving parts, hot surfaces, sharp edges etc
/ Products and waste materials: storage and handling processes in place
/ Any necessary protective clothing and equipment supplied
/ Any necessary permits/licences acquired
/ Other (please state): ______
/ Manual handling and lifting
/ Equipment used suitable for purpose
/ Manual handling processes known and understood
/ Any necessary permits/licences acquired
/ Other (please state): ______
/ Hazardous substances
/ COSHH Risk Assessment completed and submitted to the organisers/data sheets available on site
/ Suitable handling, waste and storage procedures and processes
/ Any necessary protective clothing and equipment supplied
/ Other (please state): ______
/ Working at height
/ Suitable/fit for purpose equipment and protective clothing supplied
/ Trained personnel operating equipment and completing task
/ Other (please state): ______
4. / Additional comments
______
______
DOCUMENTATION (TICK AS RELEVANT)
/ I will make available at the exhibition a copy of our company’s Health & Safety Policy and COSHH-related data sheets. Our stand staff will be sufficiently instructed and trained in relevant matters in order to carry out their tasks competently / The company has purchased space only. The principal contractor has undertaken a specific Risk
Assessment and prepared a Method Statement for the construction/dismantling of our stand in accordance with HASAWA74 etc and he has trained and notified his staff and sub-contractors in all such areas identified as being a risk. A Risk Assessment/Method Statement to cover the open days of the Exhibition has also been undertaken taking account of all the activities taking place on our stand. Exhibitor Risk Assessment:
is submitted now will follow
Keep a copy for your records and submit to:
Lynn Williams, AVEX 2009, E-mail: , Fax: +44 (0) 20 8661 1763