Please Read This Information Before Completing This Form

Response to Approach to Market

Please read this information before completing this form:

The Respondent is the business entitywho will contract with the Customer.

Instructions to assist Respondents to complete their Responsehave been included in this font.Prior to submitting your response, it is suggested that you may remove Instructions and Handy Hints.

Handy Hintsappear in this font

Instruction to Respondents:

Before completing this Response read the Customer’s Standard Form Approach to Market (SFATM) distributed with this Response to Approach to Marketform and decide whether your organisation has the necessary skills and experience to meet the Customer’s requirement set out in the SFATM.

All Respondents should note that the Customer will not contract with a Respondent if the Respondent, or a proposed subcontractor, does not comply with the Condition of participation of this SFATM (clause A.B.15) and will terminate the Contract and recover its costs, if aSupplier was not compliant with those conditions of participation when the contract was executed (clause C.C.10- Standard Form Contract Terms):

If your organisationdoesnot comply with the Conditions of participation,oryou do not clearly understand what the Customer is seeking, contact the Customer’s Contact Officer(details atClause A.A.5 of the SFATM) before proceeding.

In thisResponse, be as concise as possible while including any and all information that your organisation wants the evaluationpanelto consider. Do not assume that the evaluationpanelhas any knowledge of your organisation’s abilities or personnel.

Your organisation’s participation is at your sole risk and cost. This is a competitive process and you should note that your organisation may incur costs in participating and if not successful, be unable to recoup those costs.

Handy Hints

When completing this form, provide all information requested and submit the form as required in Clause A.A.4 [Lodgement Method].

The Customer will compare all responses received by the Closing Time to determine which Respondent has proposed the best value for money outcome for the Customer. In making this decision, a panel will consider:

(a)which response best meets the Customer’s requirement set out in the ATM;

(b)whether the Respondent has proven capacity to provide the requirement; and

(c)the total costs the Customer will incurin accepting the Respondent’s proposal.

The successful Respondent will have demonstrated their ability to provide the best value for the Customer. This will not necessarily be the lowest price.

If your organisation is unsuccessful with this submission, you may request a debrief to assist with future submissions.

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Response to Approach to Market

Instruction to Respondents:

Provide the following organisational details which will appear in anycontract with the Customer.

Respondent’s Details

Full legal name:

Postal address:

ACN/ARBN (if applicable):

ABN (if applicable):

Web address:

Contact Officer

For all matters relating to this RFT, the Respondent’s Contact Officer will be:

Name:

Position title:

Telephone:

Mobile:

Email:

Address for Notices:

Name:

Position title:

Telephone:

Mobile:

Email:

Contract Manager

Instruction to Respondents:

Respondents should provide the requested details of theirproposed Contract Manager, if a contract is awarded. That person will be responsible for general liaison with the Customer and accepting and issuing any written notices.

Name:

Position title:

Telephone:

Mobile:

Email:

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Response to Approach to Market

Executive Summary

Instruction to Respondents:

Provide a brief (less than 1 page) Executive Summary of your proposal highlighting any key aspects.

Respondent’s Claims

Detailed proposal to meet the Customer’s requirement

Instruction to Respondents:

Provide a detailed description of your proposal to supply the Customer’s Requirement as set out in Clause A.A.2 including any delivery methodology your organisation is proposing.

Handy Hint

This is your organisation’s opportunity to convince the evaluation panel that your organisation understands the Customer’s requirements and can deliver it.

This is the place to highlight your competitive advantage as well as any special or unique features of your proposal. Depending on the requirement, your organisation’s response could proposea detailed project plan including project milestones and completion dates; timeframes;quality standards or performance indicators which demonstrate success or progress. It could also detail any critical issues or key delivery risks of which the Customer should be aware.

Do not rely solely on your organisation’s reputation as the evaluation panel may not be aware of it – this response to the ATM is the opportunity topromote your organisation.

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Response to Approach to Market

Proven Capacity

Statement of Skills and Experience

Instruction to Respondents:

Provide clear concise details of your relevant abilities to deliver what you have proposed above.

This is your opportunity to prove to the selection panel that you have a provencapacity to meet the Customer’s Requirement set out in Clause A.A.2.

Handy Hint

This is your opportunity to prove to the evaluationpanel that you have the capacity to deliver what the Customer wants highlighting any unique capabilities.

Depending on the requirement, this could include a detailed description of your recent experience in successfully supplying a similar requirement, your organisations’ expertise in this field, brief information about your personnel detailingonly their relevant expertise; details of relevant infrastructure or ownership of relevant patents or intellectual property.

Conflict of Interest

Instruction to Respondents:

If a real or perceived conflict of interest would exist, or a potential conflict arise, if the Respondents entered into a contract with the Customer include full details and strategies to manage the conflict here. If none exist, write Nil.

Handy Hint

It is important that the Respondent notify the Customer immediately if an actual or potential conflict of interest arises or may arise during the Contract period.

Specified Personnel

Instruction to Respondents:

If your proposal has referenced the skills of specific personnel provide details in the table below. Include their role; the percentage of the project that they will complete (the total of all specified personnel will add to 100% of the project) and their current security clearance.

Also include the same details for any subcontractor personnel, if applicable.

Add extra lines to the table as required.

Handy Hint

Only include names for specified personnel where their unique skills are relevant. For example, if the person proposed is a recognised expert in their field and the quality of your proposal relies on their expertise, they must be specified in the table below.

However, where you have a number of staff who could perform a particular role, include details of the position/role, security clearance details and the % of the project time which they will spend. In these circumstances it would not be necessary to name the person.

Name / Position/Role / % Time / Current level of Security Clearance
Total all project personnel / 100%

Subcontractors

Instruction to Respondents:

If your proposal has referenced the skills of specific subcontractor organisations or personnel provide details of the proposed subcontractors in the Specified Personnel table above. Details required include their role in meeting the requirement; the percentage of the project that they will complete (the total of all specified personnel will add to 100% of the project) and their current security clearance.

Provide details of each subcontractor organisations you will use below. If no subcontractors are proposed write ‘Not applicable’.

Note that the Customer is required to publicly disclose information about subcontractors.

Full legal name

Postal address:

ACN/ARBN (if applicable):

ABN (if applicable):

Scope of works to be subcontracted

Instruction to Respondents:

Respondents must identify the roles or the specific parts of the contract the subcontractor will perform. If no subcontractors are proposed write ‘Not applicable’.

Handy Hint

Subcontractors of the Supplier are not subcontractors of the Customer. The Supplier remains solely responsible to the Customer for all obligations under the Contract. The Supplier must ensure that any subcontract the Supplier enters into for the purpose of fulfilling their obligations under the Contract imposes any necessary obligationson the subcontractor (including this requirement in relation to subcontracts).

Referees

Instruction to Respondents:

Provide daytime contact details for three referees who can attest to your capacity to meet the Customer’s requirement. Note that the Customer reserves the right to contact the Respondent’s referees, or any other person, directly and without notifying the Respondent.

Handy Hint

A reference is stronger if your organisation and/or specified personnel have recently provided the refereewith a similar requirements.

Referee Name / Position/Company / Phone No / Email Address

Additional Information

Instruction to Respondents:

Are there additional details relevant to this proposal that you have not already included but want the Customer to consider? Any information included here should be relevant to this proposal and as concise as possible.

Confidentiality of Respondent’sInformation

Instruction to Respondents:

Respondents must identify, in the table below, any aspects of their Responsethat they consider should be kept confidential, with reasons. If none, the Respondents should complete the table with “Not applicable”.

Information to assist you to assess whether the Customer is able to treat particular information as confidential is available at

Add extra lines to the table as required.

Handy Hint

The Customer will only agree to treat information as confidential in cases that meet the Commonwealth’s guidelines and which the Customer considers appropriate. In the absence of the Customer’s agreement, the Customer has the right to disclose any information contained in the offer.

Provisions considered necessary to be confidential / Reasons for requesting confidentiality

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Public Consultation Draft4 November2013

Response to Approach to Market

Pricing

Prices for Goods

Instruction to Respondents:

Include prices for each item as requested in the table below. Prices must include any taxes, duties and any other government charges which may be imposed or levied in Australia or overseas. Add extra lines to the table if required.

Item No. / Item Description / Qty / Unit price
Ex GST / Unit price
GST Component / Unit Price
Inc GST / Total Price
Inc GST
$ / $ / $ / $
$ / $ / $ / $
$ / $ / $ / $
Total Price for Goods / $

Handy Hint

Include in the above table all the known costs for the supply of the goods.

Instruction to Respondents:

In the space below, explain how the above prices would be calculated, if a contract extension is awarded

Handy Hint

Some examples of information to be included for pricing contract extensions are: the price will remain the same throughout the contract and any extensions, or prices willbe adjusted in line with an appropriate pricing index (eg CPI).

Variable costs

Instruction to Respondents:

Include only those variable charges which are not included in the prices quoted above. An example of a variable charge would be a delivery fee per delivery, where the number of deliveries are not able to be calculated in advance. Add extra lines to the table if required.

If none, the Respondents should complete the table with “Not applicable”.

Item / Description / comments / Cost
(GST exclusive) / GST component / Total cost
(GST inclusive)
$ / $ / $
$ / $ / $
$ / $ / $
Total VariableCosts (additional to above) / $

Instruction to Respondents:

In the space below, explain how the above prices would be calculated if a contract extension is awarded

Handy Hint

Some examples of information to be included for pricing contract extensions are: the price will remain the same throughout the contract and any extensions, or prices willbe adjusted in line with an appropriate pricing index (eg CPI).

Facilities and Assistance

Instruction to Respondents:

If the Respondent’s proposal and pricing is based on the Customer providing any facilities and assistance in addition to those offered by the Customer in Clause A.A.2(a) of the SFATM , these should be stated here.

If no facilities or assistance are offered by the Customer and none required by the Respondent, insert “Notapplicable” in the space below.

If only the facilities and assistance offered by the Customer are required, insert “no additional facilities and assistance required” or similar in the space below.

Handy Hint

Any costs the Customer would incur in providing any additional facilities and assistance to those offered by the Customer in Clause A.A.2(a) of the SFATM will be included in the Customer’s total costs assessment.

Non Compliance

Instruction to Respondents:

If your proposal is successful you will be offered the opportunity to enter into a contract which incorporates the Commonwealth’s Standard Form Contract Terms. These terms have been designed to enable purchasing officials to comply with their legislated responsibilities and are therefore not negotiable.

If you have reasons why any of the Standard Form Contract - Special Conditions should be changed, fill in the table below as these may be negotiable. Add extra lines to the table if necessary.

Handy Hint

Any costs the Customer would incur in obtaining legal advice (including in-house legal advisors) or negotiating the Customer’sStandard Form Contract - Special Conditions will be included in the Customer’s total costs assessment.

Clause / Reason for non-Compliance / Proposed new wording

Proposed Payment Schedule

Instruction to Respondents:

Only complete this table ifyou are proposing that progress payments be made. Propose a payment schedule directly related to the milestones or deliverables of the procurement. Add extra lines to the table if necessary. If there are no progress payments, leave table blank.

Handy Hint

These payment milestones should be the same as any milestones you have proposed in your detailed proposal to meet the Customer’s requirement. The total payment amount is the Contract Price.

Estimated Date / Milestone / Payment amount ($) / % of Total Contract Price
Total Payment Amount / 100%

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