Accommodationand attendancesubsidy

This subsidy does not include the payment of your travel. All delegates mustbook and pay for your own travel expenses in full.

Guidelines

Please read the guidelines carefully before applying.

Accommodation and attendancesubsidy is a gesture towards your group’s Conference costs. It is open to groups who cannot otherwise afford to attend Conference.

Subsidies will be awarded on a first-come-first-served basis to groups who meet the criteria set out in these guidelines; to avoid disappointment you are encouraged to apply as soon as possible.

A strict deadline ofFriday 7th August applies and all applications must be received by this deadline. No subsidy applications will be accepted after this deadline.

Accommodation and attendance subsidywill cover the full cost of a standard roomas well as your attendance fee during Conference. The attendance and accommodation subsidyincludes bed and breakfaston Saturday 12th September, all sessions, social activities, meals and refreshments for both Saturday & Sunday for one person from your group providing that the group cannot afford to send anyone. If other members wish to attend and the group does not have funds, then further attendees will need to cover their own accommodation and attendance costs.

How to apply

You can claim up to the total amount of both the Conference accommodation (of a standard room only) and theattendance fee (£35.00) for one delegate per group only. This subsidy does not include the cost of your return travel tickets. Please note that we will only accept one application per group for accommodation and attendance subsidy.

What to do next …

  • Complete the form overleaf
  • Complete the Conference booking form anddo not include your attendance fee (£35.00)
  • Include a copy of your group’s accounts as evidence of your need for the subsidy
  • We will notify you either by email, phone or letter to let you know whether your subsidy application has been approved. As soon as you have approval, you may then book and pay for your accommodation directly with the EMCC as detailed in the booking form;

**Please keep hold of your accommodation receipts as proof of payment so we can reimburse you at or after conference**

We will contact you to confirm details of whether the subsidy has been awarded to you as soon as possible. In order to judge your application, you MUST submit your groups’ accounts along with your booking form and have completed the form overleaf.

If successful, we will contact you by email or telephone and send you an expenses claim formin your August delegate mailing (the expenses form must be handed in at Conference together with youraccommodation receipt) If you have any questions about the accommodation and attendance subsidy then please call Julia Barraclough on 020 7566 1680 or email

Application form for accommodation and attendancesubsidy 2009

This form should be completed by the Group Co-ordinator or Treasurer.

YOUR NAME______

Position in group: Treasurer orCo-ordinator

NAME OF GROUP______Friends of the Earth

ADDRESS FOR CORRESPONDANCE______

______

TELEPHONE:-DAYTIME: ______EVENING: ______

EMAIL______

**You may claim up to the full accommodation (of a standard room only) and attendance fee cost of one delegate from your group attending Conference. You should enclose a copy of the group’s most recent accounts with the application.

I am applying for accommodation and attendance subsidy on behalf of (name)______

Accommodation fee:(*accommodation subsidy will cover standard rooms only)£28.70 

Attendance fee: £35.00 

Total subsidy claim £63.70 only

If your group holds a balance in excess of £150, give brief details about how this money is otherwise committed

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Signature ______Date ______

Please return by NO LATER thanFriday 7th Augustwith your booking form. Any bookings received after this date will NOT be accepted.

Forms are available at