Supplier Quality Assurance Flow Down Requirements – Plastic Goods QA-14P-3
July 28, 2017
Date:Purchase Order or Subcontract Number:
Quality Assurance Evaluator:
Purpose
Thisdocumentprovidesthe minimum clausesusedto defineSAIC’sQuality Assurance (QA) requirements specified to suppliers and subcontractors of a Plastic Goods. These clauses should be reviewed by Quality Assurance and supplemented to meet the specific project’s needs.
Scope
Therequirementsdefinedherein, and as supplimented by QA,areto be included ascontractualrequirements,inadditiontoany Purchasingand/orEngineeringrequirements,andmustbecompliedwithasreferencedonasupplier’s Purchase Order(PO)orSubcontract. For those parts being supplied to SAIC the supplier accepting a PO or Subcontractshall enforce the same specified requirements on their sub-tier suppliers or vendors.
Note: This document is intended only for the procurement of detailed parts of the commodity specified. For parts that include multiple commodity types and all assemblies Quality Assurance should develop a specific list of applicable clauses using document QA-13P.
ReferenceDocuments
DocumentNumber / TitleISO9001 / QualityManagementSystems—Requirements
MIL-STD-129 / MilitaryMarkingforShipmentandStorage
1General Quality Assurance Clauses
1.1Documentation
CopiesofallSAIC documentationareavailablethroughtheSAIC PurchasingDepartment. Allothernon-SAIC documents,standards,orspecificationsshallbeobtainedbythesupplierthroughothersources. The latestrevision(s)ineffectonthedateofordershallapplyunlessotherwisespecifiedbySAIC.
1.3 QualitySystem
Thesuppliershallhaveandmaintain,throughoutthelifeofthePOorsubcontract,aqualitysystem adequatetoensurecompliancewithallP.O./Contract requirements. Thisdoesnotrelievethesupplieroftheirultimate responsibilitytofurnishcompliantproductsand/orservicestoSAIC,regardlessoftheirparticularquality system. Uponrequest,thesuppliershallpermitaSAICQualityRepresentativestoauditthesupplier’s qualitysystem,whichmayincludethereviewofpreviousauditreportsfromthirdpartyauditors.
1.5SupplierNonconformances
Acceptanceofproduct that is in any way nonconformingistheprerogativeofSAIC. The suppliershallnotifySAICofnonconformingproductspriortoshipment,usingtheSupplier’s nonconformance documentation. The nonconforming material documentationshallinclude a detailed description of the nonconformance, the supplier’s recommended disposition, and a statement indicating the corrective action taken to preclude or minimize recurrence of this condition (including effectivity). Suitable analysis (structural, thermal, stress, etc.) must be included justifying the integrity of the part in question. This documentation shall besubmittedtotheSAIC Buyer forMaterial Review Board disposition. If the recommendeddispositionisapprovedbySAIC,thesuppliershallreferencetheirnonconformance recordnumberonthepaperworkaccompanying theproduct and including a copy with its delivery. Insomecasesit maybenecessaryforthesuppliertoprovideoneormoreproduct samplesto SAIC forevaluationbeforeafinaldispositioncanbemade.
1.6Records/Reports
Recordsand/orreportscontainingqualification,inspectionandtestresultsmustbemaintainedonfileat thesupplier’sfacilitythroughoutthelifeofthecontractandfor a period of _3_ years after delivery. These shall be madeavailableforreviewbySAIC representativesand/orrepresentativesoftheprimecontractingagencyuponrequest.
1.7Initial Acceptance
InitialacceptanceofproductbySAICmaybedeterminedthroughsourceinspection,certification, sample or100%inspectionand/ortest. SAICreservestherighttoreturn,atthesupplier’sexpense,any orallnonconforming productdeterminedtobethesupplier’sresponsibility. SAIC'sinitialacceptancedoesnotrelievethesupplieroftheresponsibilityforcorrectingnonconformance’s detectedsubsequenttoSAIC’sinitialreceipt and inspection.
1.8RepairedorReworkedProducts
Productsresubmittedbythesupplier,followingpreviousSAICrejection,mustbesegregatedandshownasseparateproductsonthesupplier’sshippingdocumentsandcertifications. Thesupplier’sshipping documentsandcertificationsmustidentifytheseproductsas"REPAIRED"or"REWORKED"products, andmustreferencetheSAICNonconformingProductReport(NPR)numberfromwhichtheywere originallyrejectedandreturned.
1.9CorrectiveAction
Promptactionshallbetakenbythesuppliertodetectandcorrectunacceptableconditionsthathave resulted,orcouldresult,intheproductionofnonconformingproducts. Thesupplier'scorrective actionsystemshallcoverallphasesofmanufacturingactivitiesfrommaterialprocurementthrough deliveryofproductstoSAIC,includingcorrectiveactionwithsub-tier suppliers(whenrequired). Suchrequests requiretimelyresponsesandshouldincludethefollowinginformation:Analysisoftherootcauseofthe problem,statementoftheactiontaken to correct the condition and prevent or significantly reduce recurrence,andtheeffectivityofthe correctiveaction taken (date or serial number). Whencorrectiveactionis requiredforGovernmentSourceinspectedproducts,thesuppliershallcoordinatesuchactionwiththe GovernmentQualityAssuranceRepresentativeassignedto thisplant. AllSAIC requestedcorrectiveactionrequiresfinalapprovalbySAIC.
1.13Mold/Die Life Traceability
For parts produced from a molding process (injection molding, casting, etc.), the supplier must provide the expected mold-life estimate to SAIC when quoting the part requirement. The supplier shall maintain a cycle count of the number of parts made from each mold and notify the SAIC Buyer when this count achieves 80% of the expected mold life.
3Inspection/Surveillance
3.1SourceInspection
SAICreservestherighttoperforminspectionand/ortestofproductsatthesupplier’sfacilitypriortoeach shipment. Thesuppliershallnotifythe SAIC Buyer and/or assigned SAIC Source Inspector, aminimumof72hourspriortothecompletionofdeliverable product. If requiredbySAIC,thesuppliershallfurnishaccesstoallproduct-relateddocumentation,andthe necessaryresourcestoperformsourceinspection. FinalproductacceptancebySAICshallbebasedoneithersamplingor100%inspectionIAWSAIC’sinspection/testchecklists. SAICreservestherightto reject a“Lot”basedonSAIC-establishedsamplingplans. Anydiscrepanciesfound shallbenotedonthe supplier’s NonconformingMaterialReportanddispositionedIAWtheSupplier’s procedures for Scrap and Rework, or submitted to SAIC Buyer for Material Review Board (MRB) approval of Repair or Use-As-Is dispositions.
ThesuppliershallincludeacopyofSAIC’sSourceInspectionReportalongwiththeShipmenttoSAIC.
3.2SourceSurveillance
Alldesignandmanufacturingprocesses,products,anddocumentationrelatedtothisordershallbe subjecttosourcesurveillance(audit)bySAICandaSAICcustomerqualityrepresentativeupon request. Thesuppliershall(atnoadditionalcharge)supplydata,records,andwhenrequiredbySAIC, performundersurveillanceoftheSAICrepresentative,selectedinspectionsandtestsdefinedinthe applicabledrawings,specifications,proceduresorworkinstructions.
3.6SupplierInitiated Changes-ApprovalRequired
ThesuppliershallnotifytheSAICbuyerandobtainwritten approvalpriortotheincorporationofanychanges inthematerials,manufacturing processes, performanceorconfigurationoftheir deliverableproduct.
3.9NotificationofFacilityMove
ThesuppliershallnotmovetheproductionofproductsforSAICtoanotherfacilityduringthe performanceofthePO,withoutpromptlynotifyingtheSAICbuyerandaffordingSAICanopportunityto approvesaidfacility,priortothemove.
3.13MaterialReviewBoardAuthorization
Thesupplierisnotauthorizedtoperformor disposition any type of Repairor Use-As-Is disposition without written SAICMaterial ReviewBoard(MRB)approval. Repair is defined as anydeviationfromtherequirementsoftheapplicabledrawingsorspecifications.Suppliers desiring MRB authority shall petition in writing to the SAIC Buyer.
3.19DefectTrackingandReportingSystem
Thesupplier,anditsmajorsubcontractors(thoseprovidingbuild-to-printparts),shallmaintain anin-housedefecttrackingandreportingsystemtomeasureongoingproductqualityperformance duringthemanufacturing,inspectionandtestprocesses.Thesupplieranditsmajorsubcontractors
shallbeabletodemonstratetimelyrootcauseanalysisandcorrectiveactionthatiscommensuratewith thetypeormagnitudeofanydefect(s)whendetected.Theinformationstatedaboveshallbemade availabletoSAICuponrequest.
4Certification
4.1ComplianceWithPurchaseOrderRequirements
ThesuppliershallcertifythattheproductshippedtoSAICcomplieswithallrequirementsofthePO (includingallreferenceddocuments).Thecertificateof conformance (CoC) shallreferenceSAIC'sPOnumber,quantity, productdescription,productnumber,andrevision,includingallserialnumbers(whenapplicable).The certificationshallbesignedanddatedbyanauthorizedcompany representative.
4.4SpecialProcesses
Aspecialprocessisdefinedasanyprocessthatcannotbereadily verifiedbysubsequentinspectionsortests. Thesuppliershallcertifythatspecialprocessessuchas,butnotlimitedto,soldering,radiography,welding, heat-treating,cleaning,electroplating,anodizing,chemicalfilms,etc.,wereperformedIAWspecificationrequirements.Thecertificateshallidentifytheproductsprocessed,theSAICpurchaseordernumber, andtheapplicablespecifications(includingrevisionlettersornumbers)towhichtheprocessesconform andthedateandthenameoftheagencythatperformedtheprocessif otherthanthesupplier.
5Records/Reports
5.1Inspection
Resultsfromfinalinspectionsmustberecorded.Recordsoftheseactivitiesshallbecollected,signed byanauthorizedcompany representativeandprovidedtoSAICalongwiththeproduct.Theyshallcontainthe followinginformation:
- Partnumberanddescriptionoftheproduct.
- LotsizeandquantityInspected.
- Quantityofdefectivepartsanddefectdescription(s).
5.3Chemical/Physical
Actualresultsofchemicalorphysicaltestsconductedonmaterialssubmittedmustbeprovided. Reportsshallidentifymaterialspecificationandrevision,testsconductedandresults,andmateriallot identifier.Technical propertyreportsaresatisfactory,providedtheyareendorsedbyanauthorizedsupplier representativeandarepositivelyidentifiabletothelotfurnished.
7PackagingForShipment
7.1PackagingForShipment
Productsrequireprotectionfromphysicalandmechanicaldamage.Protectionshallbebywrapping, cushioning,productcompartmentalization,cartonizing,orothermeanstomitigateshockandvibration duringhandlingandshipment.
7.2PaintedProductSurfaces
Paintedproductsurfacesmustbesuitably protectedfrom damage during transit and storage.
REVISION SUMMARY:
Effective Date / Description of ChangeOctober 07, 2016 / Initial issue of document.
July 28, 2017 / Removed references to QA-13 and QA-08 from within document.
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