MINUTES OFREGULAR MEETING OF THE CITY COMMISSION, CITY OF HALLANDALE BEACH, HELD ON WEDNESDAY, NOVEMBER 4, 2015 AT 6:30 P.M., CITY COMMISSION CHAMBERS, 400 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009

PLANNING AND SCHEDULING SESSION

Mayor Cooper called the planning and scheduling session to order at 6:04 PM.

ROLL CALL

Commissioner Sanders, Vice Mayor Julian and Mayor Cooper, City Manager Miller, and City Attorney Whitfield – All Present

Commissioners Lazarow and London were not present.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS TO START THE CITY COMMISSION/CITY MANAGER WORKSHOP MEETINGS HELD ON MONDAYS AT 3:00 PM PRIOR TO THE HBCRA BOARD OF DIRECTORS MEETING. This Motion carried by a 3/0 Voice Vote. Commissioners Lazarow and London were not present.

  1. CALL TO ORDER

Mayor Cooper called the meeting to order at 6:34 PM.

  1. ROLL CALL

Commissioners Lazaro, London, and Sanders, Vice Mayor Julian and Mayor Cooper, City Manager Miller, and City Attorney Whitfield – All Present

  1. PLEDGE OF ALLEGIANCE
  1. PUBLIC PARTICIPATION - (Speakers must sign-in with the City Clerk prior to the start of the meeting)

Howard Garson, 2214 NE 4th Street, Hallandale Beach, FL, commended Parks and Recreation staff for the Halloween Festival and City Residents Diane F. for coordinating the Halloween party for dogs at the Dog Park. Additionally, Mr. Garson shared his concerns regarding Hallandale Beach Residents ability in receiving an interview for City jobs should they meet minimum qualifications.

Human Resources Director Taren Kinglee restated it is the City’s directive and practice to give Hallandale Beach Residents an interview should they meet the minimum qualifications of any available City Job.

Jack Shifrel, 3234 Carmbola Circle, Coconut Creek, FL announced the Annual Toy Run to take place on December 6, 2015 starting at Mardi Gras Casino and thanked the City for their continued participation in the Annual Toy Run.

MOTIONBY MAYOR COOPER, SECONDED BY VICE MAYOR JULIAN, TO ACCEPT THE SUPPLEMENTAL AGENDA. The Motion was approved by a 5/0 Voice Vote.

  1. PRESENTATIONS
  1. PROCLAMATION PROCLAIMING NOVEMBER 2015 AS VETERANS AWARENESS MONTH.

Mayor Cooper along with the City Commission presented the November 2015 Veterans Awareness Month Proclamation to the following Veterans present during the meeting:

Edward PickettMirial Rose

Jack ShifrelPolice Chief Flournoy

Deputy City Manager RosemondRobert Selz

Vice Mayor Julian

  1. COMMISSIONER COMMUNICATIONS - Items not on the Agenda
  1. COMMISSIONER LAZAROW

Commissioner Lazarow commended the Police Department for their assistant with an injured duck near Parkview Drive. Additionally, she shared her concerns with regards to speeding on Parkview Drive.

In response to Commissioner Lazarow’s concern, Chief Flournoy indicated the Police Department will look into increasing enforcement at Parkview Drive.

Commissioner Lazarow commended the Parks and Recreation Department on the Halloween Festival

  1. COMMISSIONER LONDON

Commissioner London commended staff on the street marking on Diana Drive.

Answering a question posed by Commissioner London, City Clerk Mario Bataille indicated there are still pending appointments on the Nuisance Abatement Board.

Answering questions posed by Commissioner London, Development Services Director Keven Klopp confirmed the Mailers for the Diplomat Resort public meeting did go out properly.

Answering questions posed by Commissioner London, City Manager Miller indicated data related to past through traffic would be provided as part of the mobility study.

Answering a question posed by Commissioner London, City Manager Miller indicated bank reconciliations are completed up to October 2015 and the review of the bank reconciliations will be part of the audit findings.

  1. COMMISSIONER SANDERS

MOTIONBY COMMISSIONER SANDERS, SECONDED BY COMMISSIONER LONDON, TO APPOINT LAUREN SIMON TO THE BEAUTIFICATION ADVISORY BOARD. The Motion was approved by a 5/0 Voice Vote.

  1. VICE MAYOR JULIAN

Vice Mayor Julian spoke on the Outhouse Celebration as part of the Halloween Festival.

Vice Mayor Julian announced the Veterans Day Display will be on display at the Cultural Center on Veterans Day.

Answering questions posed by Vice Mayor Julian regarding reserved valet parking spaces at North Beach, City Manager Miller confirmed the valet parking at North Beach was approved as part of the development agreement of the North Beach Project.

Vice Mayor Julian spoke on criminal activity along 14th and 12th Avenue. Chief Flournoy noted the Police Department are taking the necessary action to address the activities in the area.

  1. MAYOR COOPER

Mayor Cooper spoke on the most recent Diplomat Resort public meeting and the Citizens Bill of Rights. Therefore, Mayor Cooperrequested staff to research feasibility of adding additional community meetings for redevelopment projects encompassing 5 acres and above and bring back a draft policy for discussion. It was requested as follows:

  • First additional meeting, to be sponsored by the developer and be held at the Commission Chambers, after the required Community Meeting held by the developer and before the Planning and Zoning Board Meeting. Staff to brief the public on the proposed development.
  • Second additional meeting, to be sponsored by the developer and be held at the Commission Chambers, after the Planning and Zoning Board consideration of the proposed project.
  • Both meetings to be recorded.

Mayor Cooper announced the kickoff of the Water Wise Competition and wanted to be sure the City will take part in the competition.

Answering questions posed by Mayor Cooper, City Manager Miller provided an update on the Large User Rate (True Up) and noted the City will contest the True Up.

  1. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda

City Attorney Whitfield recognized Deputy City Attorney McKenney and Risk Manager Jim Buschman for successfully mediating a personal injury case.

City Attorney Whitfield also provided Certificates of Completion to those members who were present during the most recent Ethics Training hosted by the City Attorney’s Office.

  1. CITY MANAGER COMMUNICATIONS - Items not on the Agenda

City Manager Miller updated the City Commission on the 519 Layne Boulevard Activities.

City Manager Miller announced Police Chief Flournoy will be installed as the President of the Broward Police Chief Association on January 5, 2016.

  1. APPROVAL OF DRAFT MINUTES
  1. OCTOBER 7, 2015 REGULAR CITY COMMISSION MEETING

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS TO APPROVE THE OCTOBER 7, 2015 REGULAR CITY COMMISSION MEETING DRAFT MINUTES. The Motion was approved by a 5/0 Voice Vote.

  1. CONSENT AGENDA

Commissioner London requested to pull items 10B and 10D from the Consent Agenda.

Consensus:

-To pull Items 10.B and 10. D from the Consent Agenda.

MOTIONBY COMMISSIONER LONDON, SECONDED BY MAYOR COOPER, TO APPROVE THE CONSENT AGENDA AS AMENDED. The Motion was approved by a 5/0 Voice Vote.

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE CHEMICAL SEQUESTRANTS AND ANTISCALANTS FROM THE NALCO COMPANY IN AN AMOUNT NOT TO EXCEED SIXTY THREE THOUSAND NINE HUNDRED ONE ($63,901.00) DOLLARS AS PROVIDED FOR IN FISCAL YEAR 2015-2016 BUDGET; PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR)

This Item was approved as part of the Consent Agenda.

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE FORTY TWO ("42") REPLACEMENT AND NEW VEHICLES DURING FISCAL YEAR 2015-2016 UTILIZING FLORIDA SHERIFS ASSOCIATION BID #15-23-0904 AND TO OUTFIT A PORTION OF THESE VEHICLES WITH EMERGENCY EQUIPMENT UTILIZING THE BROWARD COUNTY SHERIFF'S OFFICE BID #13104030 IN AN AMOUNT NOT TO EXCEED TWO MILLION THREE HUNDRED SEVENTEEN THOUSAND ($2,317,000.00) DOLLARS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR)

Mayor Cooper opened the floor for public comments.

Robert Selz, 717 Layne Boulevard, Hallandale Beach, FL, questioned whether the City was under a lease program and what will be done with the vehicles after they are taken out of service..

City Manager Miller explained the budgetary and financing elements of the City’s fleet of vehicles. Vehicles taken out of services are auctioned off through a third party vendor.

There being no further comments from the public, Mayor Cooper closed the floor.

Answering a question posed by Commissioner London, City Manager Miller indicated dash cameras will not be included with the vehicles as it is considered old technology compared to body cameras.

Answering a question posed by Vice Mayor Julian, City Manager Miller indicated studies by economist smaller vehicles are not cost effective.

MOTIONBY MAYOR COOPER, SECONDED BY COMMISSIONER LONDON, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE FORTY TWO ("42") REPLACEMENT AND NEW VEHICLES DURING FISCAL YEAR 2015-2016 UTILIZING FLORIDA SHERIFS ASSOCIATION BID #15-23-0904 AND TO OUTFIT A PORTION OF THESE VEHICLES WITH EMERGENCY EQUIPMENT UTILIZING THE BROWARD COUNTY SHERIFF'S OFFICE BID #13104030 IN AN AMOUNT NOT TO EXCEED TWO MILLION THREE HUNDRED SEVENTEEN THOUSAND ($2,317,000.00) DOLLARS; AND PROVIDING FOR AN EFFECTIVE DATE.The Motion was approved by a 5/0 Voice Vote.

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT WITH DEBBIE ABENMOHA TO ASSIST WITH CONVERSION OF UTILITY BILLING SYSTEM AND ASSIST WITH PREPARATION FOR THE FY 2015 AUDIT IN AN AMOUNT NOT TO EXCEED THIRTY FIVE THOUSAND ($35,000.00) DOLLARS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CHIEF FINANCIAL OFFICER)

This Item was approved as part of the Consent Agenda.

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE CITY OF MELBOURNE PIGGYBACK CONTRACT #12-133-0-2012 WITH CATHEDRAL CORPORATION FOR UTILITY BILLING SERVICES FOR AN AMOUNT NOT TO EXCEED SEVENTY TWO THOUSAND ($72,000.00) AS PROVIDED FOR IN FISCAL YEAR 2015-2016 BUDGET; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: CHIEF FINANCIAL OFFICER)

Mayor Cooper introduced the Item.

MOTIONBY MAYOR COOPER, SECONDED BY VICE MAYOR JULIAN, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE CITY OF MELBOURNE PIGGYBACK CONTRACT #12-133-0-2012 WITH CATHEDRAL CORPORATION FOR UTILITY BILLING SERVICES FOR AN AMOUNT NOT TO EXCEED SEVENTY TWO THOUSAND ($72,000.00) AS PROVIDED FOR IN FISCAL YEAR 2015-2016 BUDGET; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. The Motion was approved by a 4/1 Voice Vote. Commissioner London cast the dissenting vote.

  1. ORDINANCES ON FIRST READING

NONE

  1. ORDINANCES ON SECOND READING/PUBLIC HEARING
  1. AN ORDINANCE OF THE CITY OF HALLANDALE BEACH, FLORIDA, RELATING TO THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY'S ISSUANCE OF ITS REDEVELOPMENT REVENUE NOTE, SERIES 2015, IN AN AMOUNT NOT EXCEEDING $15,400,000; AUTHORIZING AND APPROVING THE PLEDGE OF THE CITY'S WATER PUBLIC SERVICE TAX REVENUES TO THE NOTE; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CHIEF FINANCIAL OFFICER)

ON OCTOBER 28, 2015 THE CITY COMMISSION APPROVED THIS ITEM ON FIRST READING BY A 4/1 ROLL CALL VOTE.

Mayor Cooper introduced the Item.

Mayor Cooper opened the floor for public comments.

There being no comment from the public, Mayor Cooper closed the floor.

MOTIONBY MAYOR COOPER, SECONDED BY COMMISSIONER SANDERS, TO APPROVE ON SECOND READING AN ORDINANCE OF THE CITY OF HALLANDALE BEACH, FLORIDA, RELATING TO THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY'S ISSUANCE OF ITS REDEVELOPMENT REVENUE NOTE, SERIES 2015, IN AN AMOUNT NOT EXCEEDING $15,400,000; AUTHORIZING AND APPROVING THE PLEDGE OF THE CITY'S WATER PUBLIC SERVICE TAX REVENUES TO THE NOTE; AND PROVIDING AN EFFECTIVE DATE. The Motion was approved by a 3/2 Roll Call Vote.

AYES:Commissioner Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:Commissioner Lazarow and London

  1. RESOLUTIONS/PUBLIC HEARING

NONE

  1. RESOLUTIONS/CITY BUSINESS
  1. DISCUSSION ON THE REIMBURSEMENT OF MAYOR COOPER'S ATTORNEY FEES FOR REPRESENTATION ON AN ETHICS COMPLAINT. (STAFF: CITY MANAGER)

Mayor Cooper introduced the Item.

MOTIONBY COMMISSIONER LAZAROW, SECONDED BY COMMISSIONER SANDERS, TO REIMBURSE MAYOR COOPER’S ATTORNEY FEES FOR REPRESENTATION ON AN ETHICS COMPLAINT. The Motion was approved by a 5/0 Roll Call Vote.

AYES:Commissioners Lazarow, London and Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:None

  1. SUPPLEMENTAL AGENDA
  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, SUPPORTING THE BROWARD METROPOLITAN PLANNING ORGANIZATION (MPO) AND THE CITY OF HOLLYWOOD IN ITS EFFORT TO COORDINATE THE CREATION OF A QUIET ZONE ALONG A PORTION OF THE FLORIDA EAST COAST RAILWAY CORRIDOR; AND PROVIDING AN EFFECTIVE DATE. (STAFF: DEVELOPMENT SERVICES DIRECTOR)

Mayor Cooper introduced the Item and provided an overview of the Item.

Development Services Director along with the Broward Metropolitan Planning Organization Executive Director Gregory Stuart and Transportation Planner Paul Calvaresi presented the item and answered questions posed by the City Commission on this Item.

After further discussion on the item, Mayor Cooper opened the floor for public comments.

Sean Gallagan, 215 SE 2nd Court, Hallandale Beach, FL, made comments on the proposed “Quiet Zones” to include additional train traffic and its relationship to pedestrian and vehicle traffic.

MOTIONCOMMISSIONER LONDON, SECONDED BY COMMISSIONER SANDERS TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, SUPPORTING THE BROWARD METROPOLITAN PLANNING ORGANIZATION (MPO) AND THE CITY OF HOLLYWOOD IN ITS EFFORT TO COORDINATE THE CREATION OF A QUIET ZONE ALONG A PORTION OF THE FLORIDA EAST COAST RAILWAY CORRIDOR; AND PROVIDING AN EFFECTIVE DATE.The Motion was approved by 5/0 Roll Call Vote.

AYES:Commissioners Lazarow, London and Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:None

  1. ADJOURN

There being no further business before the City Commission, Mayor Cooper adjourn the meeting at 9:00 P.M.

RESPECTFULLY SUBMITTED:Joy F. Cooper, Mayor

RECORDING SECRETARY:Mario Bataille, City Clerk

APPROVED BY COMMISSION:November 18, 2015

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November 4, 2015 – REGULAR MEETING OF THE CITY COMMISSION