LHS Pig Skin Parents
Pig Skin Parents Booster Club By-Laws
Revised: 5 Jun 2013
Donald.Wagner
6/5/2013

HISTORY: Pig Skin Parents (PSP) was established as a support group to encourage parent participation, communication between parents and coaches and to support fundraising activities in order to enhance and expand the Liberty High School (LHS) football program. PSP strongly believes that parent involvement during the high school years is one of the primary keys to supporting student success.

MISSION STATEMENT: The mission of PSP is to support and promote activities of the LHS football program. PSP will work with the football coaches and school administration in identifying specific opportunities where PSP may contribute to the success of morale, parent participation and promoting an enjoyable and healthy environment for all team members. PSP will participate in raising funds for the football program. PSP will also provide information to parents and players addressing team activities and events. PSP will always act in the best interest of the football program and LHS in order to maintain the proud history and tradition of excellence which exemplifies LHS, student athletes, coaches and the administration.

PURPOSE: The purpose of the LHSFootballPSP is to provide encouragement and to generate support for the football activities at LHS. The PSP is to act in mutual partnership and support of the coaching staff and to contribute to the longstanding tradition and success of the Liberty Football program.

All Liberty FootballPSP activities will be conducted in accordance with PSP guidelines and Bylaws, notification and approval of the LHSFootball Coach, the Athletic Director and the PSP Officers.

Article I

Section 1: Name

The name of the organization is Pig Skin Parents and is referred to within this document as "PSP."

Section 2: Meetings

Meetings will be held within Academy School District 20 boundaries unless agreed upon by a majority of the Executive Board. General business meetings will be held at a pre-announced time during the fiscal and business year. Meetings will be held a minimum of two times a year and other meetings will be held as deemed necessary by the PSP officers. PSP Board of Director’s meetings are not typically open to the public, but individual invitations may be offered for specific needs or circumstances. Individuals may request to address the board with prior coordination.

Section 2: Club Governing

PSP shall be self-governing, self-supporting, non-commercial, non-sectarian, nonprofit and nonpartisan, and shall seek neither to direct the administrative activities of any Academy School District 20 school nor to control its policies, and shall be governed in accordance with the bylaws contained herein.

Section 3: Club Assets

Net earnings of PSP shall not benefit any director of PSP, officer of PSP, or any private individual (except that reasonable compensation which may be paid for services rendered to or for PSP affecting one or more of its purposes in accordance with these bylaws); and no director, officer, or private individual shall be entitled to share in the distribution of any of PSP assets on the dissolution of PSP. No substantial part of the activities of PSP shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and PSP shall not participate in, or intervene in (including the publication of statements) any political campaign on behalf of any candidate for public office.

Article II: Membership

Section 1: General Membership

Membership in this organization is open to any person who is a parent or guardian of a child who participates or who has participated in the Liberty football program, or a community member who will uphold the policies of this organization and agree to its bylaws and has not been banned from attending Academy School District 20 activities. The LHS Head Football Coach, by virtue of their position, is a member of PSP.

Section 2: Membership Qualification

Eligible persons shall become members by paying the prescribed membership dues and signing the PSP Membership Form. Upon payment of such dues, a member shall be considered in good standing and be entitled to any and all rights and privileges of membership.

SECTION 3–Membership Period

The annual general membership period is initiated at the LHS Fall Sports Night and will be extended until the next Fall Sports Night, one year later. Additionally, members may be accepted at any time throughout same period.

SECTION 4 – Membership Dues

Annual membership dues shall be five dollars ($5.00) annually, is non-refundable, assessed/payable at the beginning of the Football season, or upon joining PSP.

SECTION 5 – Membership Voting

Only those persons who meet the membership qualification shall have voting privileges withinPSP. (i.e., annual officer election, disbursement of funds, etc…) Each member shall have the right to cast only one vote for each voting topic. The decision of a simple majority of the voting members present will be binding on the organization, provided a quorum is present.

Voting during a quorum of meetings shall be conducted by a show of hands. All other voting will be conducted by e-mail contact with the exception of the annual officer election, which will be anonymous and conducted at the annual end-of-season football banquet.

Voting by proxy will be allowed.

Section 6: Membership Drive.

An annual membership drive shall be conducted as early in the football season as possible, with additional members accepted at any time. The first opportunity is the LHS Fall Sports Night. PSP will have a table set up outside the auditorium with membership forms available and football merchandise for sale.

Article III: PSP Boards and Responsibilities

Section 1: Executive Board.

Shall be comprised of the following officer positions:

  1. President,
  2. Vice President,
  3. Secretary,
  4. Treasurer,
  5. Head Football Coach.

Section 2: Executive Board Governance.

The Executive Board shall be the governing body of PSP and shall manage and direct the affairs and property of PSP.

The Executive Board shall be comprised of the President, Vice President, Secretary, Treasurer, Grade-level Representatives, and Head Football Coach. The Executive Boardwill be elected annually by the members of PSP. The newly elected board may also include the previous year’s president as a non-voting member. This is to add continuity, experience, advice, and support to the board during annual board transition and support throughout the year.

Section 3: Qualification/Expectations

Any member in good standing who has/had a son/daughter in the Liberty football program with a current membership shall be eligible for election to serve on the Executive Board, however no two (2) members of the same family unit shall serve in the officer positions at the same time.

To avoid a conflict of interest, no officer ofPSP will have authority to make decisions that could give them personal benefits. All decisions must be unanimous amongst the PSP Executive Board.

Section 4: Compensation

The officer board of PSP is a volunteer position and no board member shall receive compensation for any service he or she may render to PSP.

Section 5: Board Officers

Officers shall be elected at the last general business meeting at the end of the season and will take office immediately. The nominating committee will name a slate of officers and the floor will also be open for nominations. The officers will be elected by simple majority of the membership present. Vacancies of offices of unexpired terms shall be filled at the next general membership meeting by special election and determined by simple majority vote. In the event there is not an elected board in place, the Athletic Director and head football coach shall establish a date/time/location within one month for an election. The athletic director and head football coach will also act as the nominating committee if the board is not in place in accordance with established bylaws. The newly elected officers will fulfill the current term. The officers and their respective duties are as follows:

a. The President shall:

  • Regularly meet with the athletic director and Head Football Coach regarding booster activities;
  • Schedule meetings in accordance with the bylaws;
  • Preside at all meetings of the organization;
  • Mediate issues in the membership in accordance with bylaws;
  • Oversee committees
  • Regularly meet with the treasurer of the organization to review the organization’s financial position and monthly during the football season;
  • Schedule annual audit of records or request an audit if the need should arise during the year;
  • Perform any other specific duties as outlined in the bylaws of the organization.

b. The Vice President shall:

  • Preside at meetings in the absence of the president;
  • Perform administrative functions delegated by the president;
  • Perform other specific duties as outlined in the bylaws of the organization.
  • Oversee committees

c. The Secretary shall:

  • Report on any recommendations made by the executive board of PSP if such a governing board is defined by the bylaws;
  • Maintain the records of the minutes, approved bylaws, and any standing committee rules, current membership, and committee listing;
  • Record all business transacted at each PSP meeting as well as minutes of any executive board meetings in a prescribed format and presents them for approval at the next general membership meeting;
  • Maintain records of attendance of each member;
  • Conduct and report on all correspondence on behalf of the organization;
  • Oversee committees
  • Perform other specific duties as outlined in the bylaws of the organization.

d. The Treasurer shall:

  • Serve as chairperson of the Budget and Finance Committee if prescribed within the bylaws of the organization;
  • Issue a receipt for all monies received and deposit said amounts on a weekly basis (daily if receipts on hand exceed $ 250.00);
  • Present a written current financial report to the executive committee and at the general membership meeting;
  • Maintain an accurate and detailed account of all monies received and disbursed;
  • Reconcile all bank statements as received and resolve any discrepancies with the school bookkeeper immediately;
  • Submit records to audit committee appointed by the organization no later than one month following the end of the football season and/or upon request;
  • Deposit revenues raised from specifically designated "PSP (PSP)" fundraising activities into the "PSP (PSP)" account;
  • Deposit revenues raised from specifically designated "Football Booster" fundraising activities into the "Football Booster" account;
  • Perform other specific duties as outlined in the bylaws of the organization.
  • Oversee committees

e. 9-12 Grade Level Representatives shall:

  • Facilitate communication with their respective grade level parents.
  • Grade 9 representatives shall be elected in accordance with the bylaws at the second general membership meeting of the new season.

f. The Head Football Coach (non-elected position):

  • Regularly meet with the athletic director regarding LHS Football;
  • Regularly communicate with PSP President, PSP Executive Board, PSP Executive Board, and PSP General Membership, as he/she deems necessary, in order to communicate their vision for the LHS Football Program, team needs, player and coach support, and PSP booster activities.

Section 6: Term

Each elected officer shall serve a term of one year or until a successor has been duly elected. If an officer is unable to fulfill their term of office there will be a special election for the office being vacated as stipulated in section. Each currently elected officer, if eligible to retain membership, is eligible to run for office at each annual or special election.

Section 7: Meetings.

The Executive Board shall provide the time and place for the holding of first Executive Board meeting following the election. A General Membership meeting will occur at least once annually prior to the beginning of the season and as needed during the season. Members shall be notified at least one week prior to the meeting.

Section 8: Special Meetings

Notice of any special meeting of the Executive Board shall be given at least one week in advance and either delivered personally to each Director at his or her home address or emailed to the email address provided to PSP.

Section9: Quorum.

A simple majority of the Executive Board present shall constitute a quorum for the transaction of business at any meeting of the Board.

Article IV: General Provisions

Section 1: Fiscal Year.

The fiscal year of this organization shall be August 1st through July 31st of the calendar year or LHS Fall Sports Night, whichever comes first

Section 2: Operating Funds.

Operating funds shall be maintained in an Activity Account at LHS, and a written accounting of such funds shall be presented at all meetings.

Section 3: Approval for Distribution of Funds

All monies are the property of the PSP and are distributed through the Authority of the PSP Executive Board. All projects/purchases up to $999.99 can be approved by the PSP Executive Board. Any projects exceeding $1000.00 will be brought before the PSP general membership for vote.

Section 3: Reimbursement.

Members may be reimbursed for Executive Board pre-approved actual expenses (with receipts) incurred in the performance of their duties. Expenses not exceeding $50 dollars may be pre approved by the President without Executive Board approval.

All documentation for reimbursement must be submitted to the president for submission to the school bookkeeper. Two signatures from any of the following four officers: President, Vice President, Treasurer, or Head Football Coach is required on all documentation submitted to the school bookkeeper for dispersal of funds.

Section 4: By-laws Review.

By-laws shall be reviewed annually by the Executive Board no later than one month prior to season end. The bylaws will be distributed to general membership at least one week prior to the General Election. During the annual election the bylaws will be ratified with proposed changes by a simple majority of voting members.

Section 5: Meeting Agendas.

Executive Board Meetings.

An agenda is required for the Executive Board meeting and will address at a minimum the following: Call to order, minutes from the last meeting, treasurer's report, old business, new business, committee report update, agenda for the next general membership meeting, and adjournment.

General Membership Meetings.

An agenda is required for the general membership meeting and will address at a minimum the following: Call to order, submission and approval of the minutes from the last meeting, submission and approval of the treasurer's report, old business, committee reports, coach's call, new business, and adjournment.

Article VI: Committees (Sections Need Work Wording Responsibilities)

Section 1: Fundraising Committee.

The Fundraising Committee is responsible for developing and managing fundraising projects and events. A freshman or sophomore parent will chair the committee and the President will oversee and assist the committee chairperson. The chairperson, or his designated appointee, will provide updates during subsequent General Membership Meetings. Potential Fundraising opportunities include:

  • Coach sponsored golf tournament
  • Player lift-a-thon
  • Youth football camp
  • Community Partnership Program (coordinated with Program Ad/Sponsorship Committee)
  • Web-site Fundraiser
  • Applebee’s pancake breakfast

Section 2: Membership Committee.

Distributes membership information and coordinates membership drive. The committee is also responsible for seeking volunteers to man a PSP table at all varsity games in order to sell LHS Football merchandise and programs. The Vice President shall chair the committee, ask for volunteers during the first general membership meeting of the season, and provide updates during subsequent general membership meetings.

Section 3: Program Ad/Sponsorship Committee.

The Program Ad/Sponsorship Committee is responsible for organizing and coordinating the creation and printing of the annual team program. Committee members will solicit advertisements and maintain open dialog with the company chosen to print the program.

The committee is responsible for developing the PSP Community Partnership Program or incorporating the basic fundamentals into Program Ad Sales. The committee is also responsible for contacting local business seeking support for this program.

A sophomore or junior parent will chair the committee and provide updates during subsequent general membership meetings. The Treasurer will oversee and provide assistance to the committee chairperson.

Section 4: Team Dinner Committee.

The Team Dinner committee is responsible for coordinating all pre-game team dinners and bus meals/snacks. A member-at-large shall chair the committee, ask for volunteers during the first general membership meeting of the season, and provide updates during subsequent general membership meetings.

Section 5: Communications Committee.

The Communications Committee is responsible for maintaining the PSP website and the PSP email account. Information posted to the PSP link within the Lancer Nation Website must be approved by the Executive Board, with the exception of the following: Team statistics, team rosters, and game statistics. The committee is also responsible for disseminating information from PSP Executive Board to the general membership concerning any and all PSP activities and the annual renewal of the PSP web-site.