Pierce PTSA Summer Meeting Minutes

August 15, 2012

6:30 pm

  1. Welcome – Jeni Beckeman/Cortney Herschelman
    In attendance: Jim LalikTracy Nix

Jeni BeckemanMarla Kaftan

Cortney HerschelmanHannah Rhodes

Trish OlevnikBeth Kiefer

Ryan AbneyShelli Adams

Amy MargolisMeredith Richardson

Rika KhouriKen Bell

Sarah Johnson

  1. Introduction of names/positions, Jeni Beckeman
  2. Approval of May meeting minutes
  3. Motion: Beth Kiefer
  4. Second: Cortney Herschelman
  5. Approved
  6. Spring Sealed Bid Auction report: $6,000 raised, expenses $400, alternate years perhaps when there isn't a large scale fundraiser.
  7. Back to School Bonanza: volunteers needed, greeter position added for most important items
  8. Forms(Direct Donation, Promise to Participate, ABCs of Direct Donation)
  9. Direct Donation: 17,000 earned last year/ Direct Donation Bulletin Board
  10. Keep direct donation form, multi sheet carbon
  11. Calendar of Events:
  12. Pierce Pounce date change 12/1/12, time 4-6 rather than 11/20/12, Last year approx 76 kids at Pierce Pounce
  13. AR Bounce date 5/31/13 rather than 6/7/13
  14. Executive Board emails
  15. Calls/emails to subcommittee members/room parents
  16. Principal's coffee
  17. Coffee/bagels: $35 - 40 expenditure per meeting
  18. Motion from Marla Kaftan
  19. Second from Amy Margolis
  20. Approved
  1. Principal’s Report – Jim Lalik
  2. Building Open on Monday for Teachers
  3. Four new Teachers
  4. Office has been reconfigured
  5. Door is at main entrance rather than hall with bulletin boards
  6. Office now equipped with conference room
  7. Secretaries have been positioned to face doorway
  8. Check in Procedures: Enter office, sign in, wear a name badge for anyone entering the building, at all times. Request for volunteers during the first two weeks of school to reinforce the procedure. Staff will approach anyone without a name badge, and parents are encouraged to do the same.
  1. Parking lot changes. Map distributed. Further communications via Enews.
  2. Two drops off loops, in addition to the bus loop.
  3. Parking entrance opposite of previous, at Bird vs. Edgewood as in past
  4. One exit for park/walk, also opposite at Edgewood vs. Bird as in past.
  5. Considerations for 2012/13 school year expenditures supported by PTSA
  6. More ipads
  7. Round lunch room tables. Lalik reaching out to district & BEF, for partial support
  8. Outdoor classroom
  9. New Electronic front sign
  1. Executive Board
  2. Vice President – Beth Kiefer
  3. Room parents forms update this year: Discontinue the Fan Out form, email technology has made this form of contact obsolete
  4. Room parent meeting Sept. 6
  5. Vice President - Rika Khouri
  6. Website: Facebook, Pierce Website, PTSA Website. Considerate of 'over-communication' on some issues - multiple emails.
  7. Treasurer’s Report - Hannah Rhodes/Shelli Adams
  8. 2012-2013 Budget
  9. prior year audit/Form 990
  10. Academic – Amy Margolis
  11. Math Pentathlon chairman needed
  12. Battle of the Books chairman needed
  13. Legislative – Maura Lindstrom: Reminder to vote in November!
  14. Service – Lucy Chinoy/Marla Kaftan
  15. Volunteer sign up at Bonanza and Welcome Back Coffee
  16. Sign-up sheets needed for each committee
  17. Room parent sign-up at Welcome Back Coffee
  18. Spirit wear update – Sarah Johnson, shared new order form, and variety of items. Display at Bonanza, and in the office.
  19. Recycling chairman needed
  20. Pierce Directory-Diana Brown
  21. icloud
  22. $59 renewal for directory software:
  23. Motion-Cortney Herschelman
  24. Second-Marla Kaftan,
  25. Approved
  26. $59 for icloud ((vs. currently held on one hard drive)
  27. Motion-Amy Margolis
  28. Second-Ryan Abney
  29. Approved
  30. MyDirectory Online: Being able to access contacts from phones, computers etc. No to this option at this time.
  31. Yearbook-Kim LaBarrre-Price of yearbook remains the same $12
  32. Sign in first two weeks of school-Susan Causey: As discussed early in Principal's report, requesting volunteers to direct all visitors to the office for sign-in procedure.
  1. Social – Christine Graham/Meredith Richardson/Robin Eikenberry
  2. Carnival: Meredith reports:
  3. Sept 19th,2012, 5:15-7:45
  4. $12 in advance, $15 at the door, opportunity to order at Bonanza
  5. Free ice cream: Dad's Club Ice Cream Social incorporated into Carnival
  6. Food prices increase $1
  7. Insurance
  8. Requesting each Room Parent be responsible for 3-4 volunteers per classroom for 45 minutes shifts
  9. New parent coffee: Scheduled for Fri, Sept 7th, 9am-10am. 20-25 targeted for attendance. Consideration for translator.
  10. Welcome back staff lunch-Contact Robin Eikenberry to volunteer.
  11. Welcome back lunch,
  12. 4 conference dinners (2conferences, 2 days), and
  13. Teacher Appreciation
  14. Skate World-Jeni Beckeman recommends event. Jan 25th, 2013. Dequindre/15
  15. Motion- Rika Khouri
  16. Second- Hannah Rhodes
  17. Approved
  18. Fund Raising - Traci Nix/Chad Speller/Ryan Abney
  19. School Supplies: Delivery Aug 20th, bulk items direct to classroom, Jeni creating lists of what is not included (i.e. flash drive, baggie of coins). Price varies by class.
  20. Winter fundraiser-Carnival/Casino/Auction/Bowling: March 8th, Friday night, Ryan Abney to continue investigation.
  21. Target/Kroger/Plum rewards: Cortney Herschelman to investigate reapplying to the organizations.
  22. Box Tops - Carrie Sofikitis to chair going forward. Box tops themselves need to be precisely cut and bagged into 50. Jeni Beckeman handling existing so that Carrie can start project off fresh.
  23. Dad’s Club – Ken Bell/Jason Unger
  24. Ice Cream Social at Carnival: Jeni Beckeman reported some existing supplies
  25. Wellness Committee – Sheryl Shenefelt
  26. Fun Run: Consider a walking track
  27. iMatter Family Fun Day, Bob Shenefelt. Flyers distributed, and at Bonanza
  1. New Business
  2. PTSA Highlights post meetings will be created for Room Parent to pass on to parents with upcoming events, what we are working on, where dollars are going, etc. Trish Olevnik to work with Jeni Beckeman.
  3. Office distributions - Only and oldest-volunteer needed to set this up
  4. 50/50 raffle at carnival
  1. Upcoming Events (informational)
  2. Next PTSA meeting - Sept. 12
  3. Curriculum Night – Sept. 12
  4. Staff Lunch – Sept. 14
  5. Pierce Carnival – Sept. 19
  6. Delayed Start – Sept. 20

Addendum via email vote at the end of the Aug.:

Motion (via email on Aug. 20) by Jeni Beckeman to approve the purchase of two ipads (One for Mrs. Keen/music and one for Mrs. Lindsay/first grade) at a cost of $1000.

Second by Cortney Herschelman (via email in Aug. 20).

Motion passed via email vote by executive board (on Aug. 20).

All were in favor. No one opposed.

Respectfully submitted,

Trish Olevnik

Pierce PTSA Secretary

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