Republic of the Philippines
METRO SAN FERNANDO WATER DISTRICT (L.U.)
City of San Fernando, La Union
BIDDING DOCUMENTS
Supply and Delivery of Materials for the Construction of Pump Plumbing Assembly, Pipelines and Fittings of Cabaraoan Dug Wells
No. 1, 2, & 3
SUMMARY OF DOCUMENTS TO BE SUBMITTED
ELIGIBILITY DOCUMENTS
TAB 1 / Registration certificate from the Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives, or any proof of such registration as stated in the BDS
TAB 2 / Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located. For CY 2014
TAB 3 / Statement of all its ongoing and completed government and private contracts within the period stated in the BDS, including contracts awarded but not yet started, if any. The statement shall include, for each contract, the following:
a) name of the contract;
b) date of the contract;
c) kinds of Goods;
d) amount of contract and value of outstanding contracts;
e) date of delivery; and
f) end user’s acceptance or official receipt(s) issued for the contract, if completed. / Use FORMS 1 & 2
TAB 4 / Audited financial statements, stamped “received” by the Bureau of Internal Revenue (BIR) or its duly accredited and authorized institutions, for the preceding calendar year, which should not be earlier than two (2) years from bid submission.
TAB 5 / Net Financial Contracting Capacity (NFCC) computation or Credit Line Certificate in accordance with ITB Clause 5.5;
TAB 6 / If applicable, the JVA in case the joint venture is already in existence, or duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful.
TECHNICAL DOCUMENTS
TAB 7 / Bid security in accordance with ITB Clause 18. If the Bidder opts to submit the bid security in the form of:
a) Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank (2% of the ABC or Php 29,759.45);
b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank (2% of the ABC or Php 29,759.45);
c) Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security (5% of the ABC or Php 74,398.62); and/or
d) Any combination of the foregoing. Proportionate to share of form with respect to total amount of security; or
e) Bid Securing Declaration. / Use FORM 7
TAB 8 / Conformity with technical specifications, as enumerated and specified in Sections VI and VII of the Bidding Documents / Use FORM 3
TAB 9 / Sworn statement in accordance with Section 25.2(a)(iv) of the IRR of RA 9184 and using the form prescribed in Section VIII. Bidding Forms. / Use FORM 4
SECOND ENVELOPE – TO CONTAIN FINANCIAL DOCUMENTS
· Submit one (1) original and two (2) copies
· Sign all pages of submitted documents
TAB 10 / Financial Bid Form, which includes bid prices and the bill of quantities and the applicable Price Schedules, in accordance with ITB Clauses 15.1 and 15.4 / Use FORM 5
FORM 6
TAB 11 / If the Bidder claims preference as a Domestic Bidder of Domestic Entity, a certification from DTI, SEC, or CDA issued in accordance with ITB Clause 27. / Do not submit if not applicable
Preface
These Philippine Bidding Documents (PBDs) for the procurement of Goods through Competitive Bidding have been prepared by the Government of the Philippines (GOP) for use by all branches, agencies, departments, bureaus, offices, or instrumentalities of the government, including government-owned and/or -controlled corporations (GOCCs), government financial institutions (GFIs), state universities and colleges (SUCs), and local government units (LGUs). The procedures and practices presented in this document have been developed through broad experience, and are for mandatory[1] use in projects that are financed in whole or in part by the GOP or any foreign government/foreign or international financing institution in accordance with the provisions of the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184.
The Bidding Documents shall clearly and adequately define, among others: (a) the objectives, scope, and expected outputs and/or results of the proposed contract; (b) the eligibility requirements of bidders, such as track record to be determined by the Head of the Procuring Entity; (c) the expected contract duration, the estimated quantity in the case of procurement of goods, delivery schedule and/or time frame; and (d) the obligations, duties, and/or functions of the winning bidder. In order to simplify the preparation of the Bidding Documents for each procurement, the PBDs groups the provisions that are intended to be used unchanged in Section II. Instructions to Bidders (ITB) and in (GCC). Data and provisions specific to each procurement and contract should be included in Section III. Bid Data Sheet (BDS); Section V. Special Conditions of Contract (SCC); Section VI. Schedule of Requirements; Section VII. Technical Specifications, and Section IX. Foreign-Assisted Projects. The forms to be used are provided in Section VIII. Bidding Forms.
Care should be taken to check the relevance of the provisions of the PBDs against the requirements of the specific Goods to be procured. In addition, each section is prepared with notes intended only as information for the Procuring Entity or the person drafting the Bidding Documents. They shall not be included in the final documents, except for the notes introducing Section VIII. Bidding Forms where the information is useful for the Bidder. The following general directions should be observed when using the documents:
(a) All the documents listed in the Table of Contents are normally required for the procurement of Goods. However, they should be adapted as necessary to the circumstances of the particular Project.
(b) Specific details, such as the name of the Procuring Entity and address for bid submission, should be furnished in the ITB, BDS, and SCC. The final documents should contain neither blank spaces nor options.
(c) This Preface and the footnotes or notes in italics included in the Invitation to Bid, BDS, SCC, Schedule of Requirements, and Specifications are not part of the text of the final document, although they contain instructions that the Procuring Entity should strictly follow. The Bidding Documents should contain no footnotes except Section VIII. Bidding Forms since these provide important guidance to Bidders.
(d) The cover should be modified as required to identify the Bidding Documents as to the names of the Project, Contract, and Procuring Entity, in addition to date of issue.
(e) If modifications must be made to bidding procedures, they can be presented in the BDS. Modifications for specific Project or Contract details should be provided in the SCC as amendments to the Conditions of Contract. For easy completion, whenever reference has to be made to specific clauses in the BDS or SCC these terms shall be printed in bold type face on Section I. Instructions to Bidders and Section III. General Conditions of Contract, respectively.
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TABLE OF CONTENTS
Section I. Invitation to Bid 8
Section II. Instructions to Bidders 13
Section III. Bid Data Sheet 41
Section IV. General Conditions of Contract 47
Section V. Special Conditions of Contract 64
Section VI. Schedule of Requirements 71
Section VII. Technical Specifications 72
Section VIII. Bidding Forms 76
Section I. Invitation to Bid
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Republic of the Philippines
METRO SAN FERNANDO WATER DISTRICT (LA UNION)
Administration Building., Quezon Avenue,City of San Fernando, La Union
Tel. Nos. (63 72) 700-35-50 to 53, Telefax No. (63 72) 700-3554
Invitation to Bid for the
SUPPLY AND DELIVERY OF MATERIALS FOR THE CONSTRUCTION OF PUMP PLUMBING ASSEMBLY, PIPELINES AND FITTINGS OF CABAROAN DUG WELLS NO. 1, 2 & 3
1. The Metro San Fernando Water District (L.U.), through the Corporate Budget for the contract approved by the governing Board intends to apply the sum of One Million Four Hundred Eighty Seven Thousand Nine Hundred Seventy Two and 42/100 Pesos (Php 1,487,972.42) being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply and Delivery of Materials for the Construction of Pump Plumbing Assembly, Pipelines and Fittings of Cabaraoan Dug Well Nos. 1, 2 & 3. Bids received in excess of the ABC shall be automatically rejected at bid opening.
2. The Metro San Fernando Water District (L.U.) now invites bids for the:
Description / Approved Budget for the Contract (ABC)Supply and Delivery of Materials for the Construction of Pump Plumbing Assembly, Pipelines and Fittings of Cabaraoan Dug Wells No. 1, 2 & 3
1.0 MAINLINE OF DUGWELLS
85 / pcs / uPVC Pipe 8"Ø Class 150, Push-on with rubber ring
1 / pc / C.I. Cap 8"Ø
4 / pcs / C.I. Elbow 8"Ø x 45°, M/M
1 / pc / C.I. Wye Reducer 10"Ø x 8"Ø M/M
1 / pc / C.I. Gate Valve 8"Ø, M/M heavy duty
1 / pc / Universal Sleeve Coupling 10"Ø, M/M
15 / bags / Portland Cement (for thrust blocking and restoration)
2.0 ELECTRICAL MATERIALS, PIPELINES AND PUMP PLUMBING
ASSEMBLY FOR DUGWELL NO. 1
15 / pcs. / UPVC PIPE 4"Ø x 20' CLASS 150, class 150, Push-on, w/ rubbering
3 / pcs. / B.I. Riser pipes,Sch. 40,seamless with heavy
duty coupling and threaded at both ends, size
75 mm dia. x 3 mtrs. (3"Ǿ x 10 ft. length)
1 / pc. / C.I Wye Reducer 8"Ø x 4"Ø, M/M
1 / pc. / C.I Gate Valve 4"Ø, M/M, heavy duty
1 / pc. / C.I Sleeve Coupling 8"Ø, for uPVC
2 / pcs. / C.I Gate Valve 4"Ø, F/F
1 / pc. / C.I Horizontal/Swing Valve 4"Ø, F/F
1 / pc. / C.I Flow Meter 4"Ø, F/F
2 / pcs. / G.I Elbow 4"Ø x 90º
6 / pcs. / G.I Elbow 4"Ø x 45º
4 / pcs. / C.I Elbow 4"Ø x 45º , M/M
1 / pc. / Air release valve 2"Ø
1 / pcs. / C.I Tee 4"Ø x 4"Ø, F/F
2 / pcs. / C.I. Sleeve Coupling 4"Ø, for G.I Pipes
10 / pcs. / C.I Companion Flange 4"Ø
6 / pcs. / G.I Nipple 4"Ø x 12", S40
1 / pc. / Pressure Gauge, 0-150 psi, U.S. heavy duty
1 / pc. / Ball Valve 1"Ø
6 / pcs. / G.I Nipple 1"Ø x 4", S40
1 / pc. / G.I Tee Reducer 1"Ø x 1/2"Ø
2 / pcs. / Mudguard, black 1/4" thick
50 / pcs. / Capscrew 5/8"Ø x 3 1/2" w/ nut & flat washer
5 / pcs. / G.I Pipe 4"Ø x 20', S40
10 / kgs. / Welding Rod, Ordinary
5 / bag / Portland Cement (for thrust blocking)
2 / pcs. / GI Pipe 1 1/2"Ø x 6 meters
50 / rolls / Teflon Tape
12 / rolls / TW wire # 14/7
10 / rolls / Electrical Tape
10 / rolls / Rubber Tape
3.0 ELECTRICAL MATERIALS, PIPELINES AND PUMP PLUMBING ASSEMBLY FOR DUGWELL NO. 2
5 / pcs. / UPVC PIPE 4"Ø x 20' CLASS 150, class 150, Push-on, w/ rubbering
3 / pcs. / B.I. Riser pipes,Sch. 40,seamless with heavy
duty coupling and threaded at both ends, size
75 mm dia. x 3 mtrs. (3"Ǿ x 10 ft. length)
1 / pc. / C.I Wye Reducer 8"Ø x 4"Ø, M/M
1 / pc. / C.I Gate Valve 4"Ø, M/M, heavy duty
1 / pc. / C.I Sleeve Coupling 8"Ø, for uPVC
2 / pcs. / C.I Gate Valve 4"Ø, F/F
1 / pc. / C.I Horizontal/Swing Valve 4"Ø, F/F
1 / pc. / C.I Flow Meter 4"Ø, F/F
2 / pcs. / G.I Elbow 4"Ø x 90º
6 / pcs. / G.I Elbow 4"Ø x 45º
4 / pcs. / C.I Elbow 4"Ø x 45º , M/M
1 / pc. / Air release valve 2"Ø
1 / pc. / C.I Tee 4"Ø x 4"Ø, F/F
2 / pcs. / C.I. Sleeve Coupling 4"Ø, for G.I Pipes
10 / pcs. / C.I Companion Flange 4"Ø
6 / pcs. / G.I Nipple 4"Ø x 12", S40
1 / pc. / Pressure Gauge, 0-150 psi, U.S. heavy duty
1 / pc. / Ball Valve 1"Ø
6 / pcs. / G.I Nipple 1"Ø x 4", S40
1 / pc. / G.I Tee Reducer 1"Ø x 1/2"Ø
2 / pcs. / Mudguard, black 1/4" thick
50 / pcs. / Capscrew 5/8"Ø x 3 1/2" w/ nut & flat washer
5 / pcs. / G.I Pipe 4"Ø x 20', S40
10 / kgs. / Welding Rod, Ordinary
5 / bags / Portland Cement (for thrust blocking)
50 / rolls / Teflon Tape
12 / rolls / TW wire # 14/7
15 / rolls / Electrical Tape
15 / rolls / Rubber Tape
4.0 ELECTRICAL MATERIALS, PIPELINES AND PUMP PLUMBING ASSEMBLY FOR DUGWELL NO. 3
5 / pcs. / UPVC PIPE 4"Ø x 20' CLASS 150, class 150, Push-on, w/ rubbering
3 / pcs. / B.I. Riser pipes,Sch. 40,seamless with heavy
duty coupling and threaded at both ends, size
75 mm dia. x 3 mtrs. (3"Ǿ x 10 ft. length)
1 / pc. / C.I Wye Reducer 8"Ø x 4"Ø, M/M
1 / pc. / C.I Gate Valve 4"Ø, M/M, heavy duty
1 / pc. / C.I Sleeve Coupling 8"Ø, for uPVC
2 / pcs. / C.I Gate Valve 4"Ø, F/F
1 / pc. / C.I Horizontal/Swing Valve 4"Ø, F/F
1 / pc. / C.I Flow Meter 4"Ø, F/F
2 / pcs. / G.I Elbow 4"Ø x 90º
6 / pcs. / G.I Elbow 4"Ø x 45º
4 / pcs. / C.I Elbow 4"Ø x 45º , M/M
1 / pc. / Air release valve 2"Ø
1 / pc. / C.I Tee 4"Ø x 4"Ø, F/F
2 / pcs. / C.I. Sleeve Coupling 4"Ø, for G.I Pipes
8 / pcs. / C.I Companion Flange 4"Ø
6 / pcs. / G.I Nipple 4"Ø x 12", S40
1 / pc. / Pressure Gauge, 0-150 psi, U.S. heavy duty
1 / pc. / Ball Valve 1"Ø
6 / pcs. / G.I Nipple 1"Ø x 4", S40
1 / pc. / G.I Tee Reducer 1"Ø x 1/2"Ø
2 / pcs. / Mudguard, black 1/4" thick
50 / pcs. / Capscrew 5/8"Ø x 3 1/2" w/ nut & flat washer
5 / pcs. / G.I Pipe 4"Ø x 20', S40
10 / kgs. / Welding Rod, Ordinary
5 / bags / Portland Cement (for thrust blocking)
17 / rolls / TW wire # 14/7
20 / rolls / Electrical Tape
20 / rolls / Rubber Tape
/ Php1,487,972.42
Delivery of goods is required thirty (30) days from the date of Notice to Proceed. Bidders should have completed, within five (5) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.