JOB DESCRIPTION
Post title: / Health & Wellbeing AdviserAcademic Unit/Service: / Safety and Occupational Health
Faculty: / COO
Career Pathway: / MSA / Level: / 5
*ERE category: / N/A
Posts responsible to: / Deputy Director of Safety and Occupational Health
Posts responsible for: / None
Post base: / Highfield Campus or other University Campus as required.
Job purpose
· To develop an OH Triage service, working closely with the external Occupational Health service, using professional expertise to provide additional support and take the lead on behalf of the University in respect of all aspects of work related wellbeing including ergonomics, stress management, occupational related disease, and first aid.
· Provide and maintain a proactive health based information and signposting service.
· To liaise, coordinate and monitor the services provided by the University’s chosen medical occupational health service
Key accountabilities/primary responsibilities / % Time
1. / To foster a positive wellbeing culture and provide a University wide proactive wellbeing service to the University:
· Develop and implement a comprehensive information and signposting service to University users using information sourced from specialist health organisations and the NHS, informed by data from the Staff Survey, HR and HSE.
· Update, edit and maintain the Health & Wellbeing elements of the Safety and Occupational Health website and SharePoint site.
· Initiate and project manage wellbeing campaigns and events for the University in partnership with other departments and Faculties where relevant.
· Regularly liaise with the RUOH, Student Services and the Students Union to ensure consistency of information provided.
· To strategically work closely with Faculties and professional departments in providing professional advice with respect to staff and student placements and fieldwork to resolve complex problems:
· Provide professional advice to enable suitable and sufficient assessments of staff and student placements/fieldwork to be undertaken
· Support the development of suitable risk assessment templates, process and policy which take into account relevant health and safety legislation, guidance and good practice. / 30%
2. / To work closely with HR and the external OH provider in preventing and reducing repetitive or long term sickness absence caused by work related ill-health:
· Strategically develop and implement a triage service for sickness absence cases referred by line managers via HR, escalating to the external OH provider where necessary
· Develop clear guidelines, process and policy for HR managers on how to deal with the health and safety implications of work related ill-health
· Ensure that work related ill-health investigations and associated sickness absence cases are managed and recorded confidentially
· Providing non-clinical advice where appropriate and when referred by HR in line with the University’s processes.
· Regularly liaising with HR Managers to ensure consistency of information and control of OH cases.
· Routinely liaising with HR in respect of any key actions from OH referrals and Wellbeing assessments
· Attend Departmental meetings upon request to provide information and guidance on health and wellbeing. / 25%
·
3. / To be the main source of information and expertise for the University in respect of managing musculoskeletal risks from workstations and manual handling tasks by:
· Developing online training modules for workstation users and those required to undertake simple manual handling tasks
· Developing and delivering face-to-face training for those required to manage manual handling risks and staff who undertake manual handling as part of their role.
· Providing advice to help support the health and wellbeing of individuals but also ensure compliance with legislation
· Enabling the implementation of online assessments.
· Developing and providing suitable checklists and templates for detailed DSE assessments as identified from the online initial assessment.
· Identifying a network of DSE assessors within each Faculty/Service to manage and monitor workstation assessments
· Carrying out complex workstation assessments as required and providing advice on ergonomics, referring to the external OH provider as necessary / 10%
4. / To be the main source of information for the University in respect of managing stress and personal resilience:
· Strategically support line managers to enable them to carry out wellbeing risk assessments proactively to prevent stress related ill-health
· Support line managers and HR Managers in implementing control measures to enable early return to work of those absent for stress related illness
· Ensure that the union safety representatives are made aware of any change in the stress management system to ensure employees get the support they need
· Work closely with the external OH provider to escalate cases which need clinical support.
· Develop relevant online and face-to-face training for identifying, preventing and managing stress related illness / 20%
5. / To provide professional Health & Safety advice as a qualified Health and Safety Adviser by:
· Giving advice upon request on a wide range of health and safety issues
· Providing support and signposting to enable self-help
· Oversight of first aid provision and training / 5%
6. / To support the Director of Safety and Occupational Health in strategic development of the Service by:
· Interpreting complex legislation to develop written policy
· Providing input into strategic documentation and projects upon request / 5 %
7. / To be a key member of the University Health, Safety & Environment Service:
· To participate in team meetings, team events and one to one meetings where required.
· To undertake such other reasonable duties as may be allocated by the Director or Deputy Director of Safety and Occupational Health.
Internal and external relationships /
University staff in Safety & Occupational Health
Develop and maintain excellent working relationships with Safety & Occupational
Health colleagues, to facilitate collaboration and cooperation within the team.
University staff outside Safety & Occupational Health
Interact courteously, helpfully and effectively with University staff
at all levels and in all areas in discharge of the above duties.
Relationships outside the University
Interact courteously, helpfully and effectively with any outside parties
as required in discharge of the above duties, such as Medical Occupational Health provider, HSE and external auditors.
Dimensions
The Safety & Occupational Health service plays a key role by facilitating compliance by the University with the Health & Safety at Work etc. Act 1974, regulations made under this Act,
and other relevant statutory provisions. This role supports the professional function within
the University that assists the University in fulfilment of its legal obligations in relation to
Health & Safety.
Special Requirements /
Subject to approved annual leave, and to sickness or other unavoidable contingency, Safety & Occupational Health staff are expected to be available to provide assistance
as necessary in the event of an emergency at the University.
PERSON SPECIFICATION
Criteria / Essential / Desirable / How to be assessedProfessional Skills / Equivalent degree level qualification such as NEBOSH National Diploma in Occupational Health & Safety or similar professional qualification in Occupational Health / Degree in relevant subject e.g. Social Science, Health Science etc. / Qualification verification Application
& interview
Skills, Knowledge and Experience / Comprehensive knowledge of health and safety legislation especially in respect of occupational health, wellbeing, workstation and welfare management.
Skill level equivalent to achievement of a professional qualification or postgraduate degree.
Computer literacy enabling the effective use of the Microsoft suite of packages
Experience of managing wellbeing within a complex organisation. / Understanding of HR legislation
Comprehensive experience of HR practice.
Experience of delivering a medical occupational health service / Application
& interview
Application
& interview
Application
& interview
Application
& interview
Planning and organising / Ability to prioritise and manage own workload and develop operational solutions to achieve University Strategy.
Able to plan and manage major new projects or significant new activities. / Application
& interview
Problem solving and initiative / Able to identify broad trends to assess deep-rooted and complex issues.
Able to apply originality in modifying existing approaches to solve problems.
Communication and influencing / High level of interpersonal skill with an effective and flexible interpersonal style to ensure influence and credibility with managers, contractors and staff
Excellent written and verbal skills in order to work with, provide advice to, train, and promote excellence in Health and Wellbeing.
Ability to work within and contribute to teams of other professionals
Ability to persuade and influence others in respect of complex situations.
Able to persuade and influence in order to foster and maintain relationships.
Able to resolve tensions and difficulties as they arise. / Ability to liaise with appropriate regulatory authorities for Health and Safety / Application
& interview
Application
& interview
Application
& interview
Application
& interview
Managing Work / Able to work within project deadlines, be able to organise and prioritise work / Application
& interview
Personal Effectiveness / Proactive approach to help foster a positive safety culture
Able to motivate others to improve performance and ensure compliance
Willingness to mentor other members of the University Occupational Health and Safety service and to contribute to team activities.
Able to provide expert guidance and advice to colleagues to resolve complex problems. / Interview
Interview
Interview
Other skills and behaviours / Willing to supplement existing knowledge, to learn new skills, to undertake further professional and personal training and development as agreed, and to take on new areas of responsibility as necessary
Understand the value of Health & Safety to the wellbeing of staff and students, and to business loss prevention, continuity, and reputation / Interview
Interview
Special requirements
Further Particulars
The University Safety and Occupational Health service has key strategic responsibility for: ensuring compliance with legislation; providing professional advice to academic and service departments; implementing policy; influencing positive behaviour through a programme of audits, inspections, and awareness campaigns.
December 2015
JOB HAZARD ANALYSIS
Is this an office-based post?
√Yes / If this post is an office-based job with routine office hazards (e.g.: use of VDU), no further information needs to be supplied. Do not complete the section below.☐ No / If this post is not office-based or has some hazards other than routine office (e.g.: more than use of VDU) please complete the analysis below.
Hiring managers are asked to complete this section as accurately as possible to ensure the safety of the post-holder.
## - HR will send a full PEHQ to all applicants for this position. Please note, if full health clearance is required for a role, this will apply to all individuals, including existing members of staff.
ENVIRONMENTAL EXPOSURES / Occasionally(<30% of time) / Frequently
(30-60% of time) / Constantly
(> 60% of time)
Outside work
Extremes of temperature (e.g.: fridge/ furnace)
## Potential for exposure to body fluids
## Noise (greater than 80 dba - 8 hrs twa)
## Exposure to hazardous substances (e.g.: solvents, liquids, dust, fumes, and biohazards). Specify below:
Frequent hand washing
Ionising radiation
EQUIPMENT/TOOLS/MACHINES USED
## Food handling
## Driving university vehicles(e.g.: car/van/LGV/PCV)
## Use of latex gloves (prohibited unless specific clinical necessity)
## Vibrating tools (e.g.: strimmers, hammer drill, lawnmowers)
PHYSICAL ABILITIES
Load manual handling
Repetitive crouching/kneeling/stooping
Repetitive pulling/pushing
Repetitive lifting
Standing for prolonged periods
Repetitive climbing (i.e.: steps, stools, ladders, stairs)
Fine motor grips (e.g.: pipetting)
Gross motor grips
Repetitive reaching below shoulder height
Repetitive reaching at shoulder height
Repetitive reaching above shoulder height
PSYCHOSOCIAL ISSUES
Face to face contact with public
Lone working
## Shift work/night work/on call duties
Job Description - H&S Advisor - Level 5
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