Peace Country Barrel Racing Association

AGM Meeting in the Lakota Center Bleachers

FRIDAY, September 15, 2017

Meeting called to order at 6:18 pm

  1. Review of 2016 AGM minutes
  2. Kim Kerr read the minutes
  3. No errors or omissions or discussion

Tracey Cardinal adopted minutes as read and Erin Moskalyk seconded.

  1. Treasurer/Secretary Report
  2. Shelby Currier read treasurer report – copy attached
  3. Some discussion/clarification regarding report

Veronica Dibb adopted treasurer/secretary report as read and Ashley Lacey seconded

  1. Sponsorship Report
  2. Devyn Rutz gave a report regarding sponsorship this year
  3. Approximately $9857.00 in sponsorship and in kind donations

Sponsorship report does not need to be adopted

  1. ABRA Co-Approvals
  2. Kim Kerr motions to discontinue co-approving jackpots with ABRA. Nicole Guard seconded.

Motion up for discussion (Lots of it)

  • Ashley Lacey concerned that a host may have to choose an association, and what if they choose ABRA? We could lose jackpot hosts to ABRA.
  • Heather Moat understands the issue but as a host she would pick ABRA first and this could definitely affect those that attend her winter series
  • Kim Kerr explained that hosts could have 2 separate races (ABRA & PCBRA). Lots of hosts do this.
  • Lindsey Loomis explained that time constraints do not allow hosts to have two separate jackpots in one night. Lindsey also indicated that she would be choosing ABRA first because of the availability of pens at the ABRA finals.
  • Kim Babcock asks is there is a way to have two separate jackpots and then have a rollover?
  • Kim Kerr also asks why is it if we have PCBRA first approval and ABRA second why we can have a rollover? Kim indicates it appears we are held hostage by ABRA.
  • Kathy Corr also commented that down south they have roll overs
  • Response was that it is an ABRA rule.
  • Bobbie Lacey commented that It is an extra cost to the host as the jackpots are longer and arena rental would be bigger (having two separate jackpots).
  • Yvonne Hussey stated that we MUST follow ABRA rules
  • Sam Dillworth said that we cannot do this with BCBRA and if we did not co-approve with ABRA we would be taking ourselves out of the ABRA
  • Tracey Cardinal said that as a whole we need to look at our big jackpot hosts as money would drop at these events if we didn’t co-approve with ABRA
  • Veronica Dibb said that she prefers to have all 3 associations as co-approvals as then it is easier to get numbers in (less travel, time, costs, etc…)

Discussion Ended. Motion was put to a vote.

  • All in favor of discontinuing co-approval with ABRA – 1
  • Opposed – everyone else

Motion defeated.

  1. NRR (Northern Redneck Riders) Co-Approvals
  2. Tanya Leslie motions to accept co-approvals with NRR. Kim Krieger seconds

Motion up for discussion

  • Discussion about Insurance – NRR carries the same amount of liability insurance as other associations – 5 million
  • Tanya Leslie added that co-approving would lessen driving time to other jackpots
  • Non NRR members are welcome to attend PCBRA jackpots, although they are required to pay the co-approval fees
  • Does ABRA co-approve with NRR? – Yes they do
  • Vicki Johnson confirmed that poles is always offered at a NRR approved event
  • $2.00 jackpot fees for NRR

Discussion ended. Motion was put to a vote.

  • All in favor of co-approving with NRR Association – Everyone. None opposed.

Motion carried. PCBRA will accept co-approval with Northern Redneck Riders Association – ADD TO RULE BOOK

  1. Distance allowed between jackpots being held the same nights. Right now it is 45 minutes via google maps (as per board decision).
  2. Shelley Currier motions that PCBRA have a 45 minute timeline via google maps (actual address of jackpot needs to be provided or it will go via the town/community) to have jackpots approved on the same night. Tracy Issak seconds

Motion up for discussion

  • Ashley Lacey likes the 45 minute rule as it provides opportunity for more people to attend the same jackpot
  • Shelley Currier confirmed that the PCBRA owns 4 timers (one for Chetwynd, one for Dawson Creek, one for Alberta and one for Fort St. John/Hudson’s Hope). Shelley commented that having multiple jackpots on the same night could be a problem for people getting timers
  • Shelby Currier confirmed that hosts can have jackpots on the same day, just not at the same time. Common sense would have to come into play as to whether there would be enough time between jackpots for people to attend. E.g. One in the morning and one in the evening.
  • Nonspecific discussion around why can’t we have jackpots whenever the hosts wants, regardless if there was someone else hosting a jackpot within a 45 minute radius

Discussion ended. Motion was put to a vote

All in favour of having a 45 minute timeline via google maps to have jackpots approved on the same day/night – 49 in favour and 2 opposed.

Motion carried. In order to have jackpots approved on the same day/night the hosts must be a minimum of 45 minutes apart of each other (via google maps). ADD TO RULE BOOK

  1. Hosting jackpots
  2. The member that submits to host a jackpot needs to be there to host their jackpot. Unless the board has been notified prior to the jackpot
  3. Review the age limit for hosting a jackpot
  4. Host Responsibilities

This was discussed at length at the last AGM (2016). No need for further discussion. See AGM minutes from 2016

NEW BUSINESS

**NOTE ABRA HAS MOVED THEIR PEEWEE AGE LIMIT TO 10 YEARS AND YOUNGER. AGE LIMIT IS AS OF JANUARY 1stcalendar year ***

  1. Tracey Cardinal motions that the PCBRA follow the age groups for the youth and peewee to coincide with the ABRA rules and cut off dates. Bobbie Lacey seconds.
  2. ABRA now has peewee as 10 and under and youth as 16 and under
  3. Effective date is January 1st of the year of the finals

Discussion ended. Motion was put to vote

All in favor – unanimous

Motions carried. Age groups for youth and peewee will coincide with the ABRA age groups and cut off dates – ADD TO RULE BOOK

RE-ELECTION

President position is up for re-election:

Kelly Fogle nominates Kim Kerr (Kim declines)

Heather Moat nominated Kim Babcock (Kim declines)

DevynRutz nominated Fran Johnson (Fran declines)

Jennifer Hewko nominates Kelly Fogle (Kelly declines

Joni Rohloff nominated DevynRutz (Devyn declines)

Tracy Issak nominates Veronica Dibb (Veronica declines)

ASK FOR VOLUNTEERS – NONE – MOVE ON WITH ELECTIONS

Vice President position is up for re-election:

Tracey Issak nominates Brenda Kohlman (Brenda declines)

Shelby Currier nominates Nicole Guard (Nicole declines)

ASK FOR VOLUNTEERS – NONE – MOVE ON WITH ELECTIONS

Sponsorship/Prize Director is up for re-election

Shelby Currier nominated DevynRutz (Devyn accepts)

No other nominations

PCBRA WELCOMES DEVYN RUTZ AS THE SPONSORSHIP/PRIZE DIRECTOR – 2 YEAR TERM

Fundraising co-ordinator position is up for re-election:

NO NOMINATIONS/NO VOLUNTEERS – MOVE ON WITH ELECTIONS

** I Believe this position was inadvertently overlooked and was not filled ** ONE YEAR TERM

Chetwynd Director positions up for re-election – One 2 year term and one one year term

Shelby Currier nominates Shelley Currier (Shelley declines)

Tina Bassett nominates Niki Ghostkeeper – (Niki accepts)

Tracey Isaak nominates Tarla Brewster – (Tarla accepts for one year position)

Nicole Guard nominates Sierra Stukel (Sierra declines)

PCBRA WELCOMES TARLA BREWESTER AS A CHETWYND DIRECTOR FOR A ONE YEAR TERM AND NIKI GHOSTKEEPER AS A CHETWYND DIRECTOR FOR A TWO YEAR TERM

Fort St John Director position up for re-election – Two positions for two year terms

Kim Kerr nominates Nicole Guard (Nicole accepts)

DevynRutz nominates Angie Bruneau (Angie accepts)

PCBRA WELCOMES NICOLE GUARD AND ANGIE BRUNEAU AS FORT ST JOHN DIRECTORS – BOTH TWO YEAR TERMS

Alberta Director Positions up for re-election – Two positions for two year terms

Jen Hewko nominates Ashley Lacey (Ashley accepts)

Nicole Guard nominates Amanda Babcock (Amanda declines)

Tracey Issak nominates Kim Krieger (Kim declines)

???? nominates Bobbie Lacey (Bobbie declines)

???? nominates Jen Hewko (Jen accepts)

PCBRA WELCOMES ASHLEY LACEY AND JEN HEWKO AS THE ALBERTA DIRECTORS – TWO YEAR TERM

Dawson Creek Director positions – two 2 years terms

DevynRutz nominates Lindsey Loomis (Lindsey declines)

Alyssa Harroff nominates Kim Kerr (Kim accepts)

Tracey Issak nominates Brenda Kohlman (Brenda accepts)

???? nominates Jessica Beckford (Jessica accepts)

THIS IS WHERE THINGS GOT A LITTLE MESSY AS WE STILL DID NOT HAVE A PRESIDENT!!!!

By agreement the following decision was made

Kim Kerr accepts the president position

PCBRA WELCOMES KIM KERR AS THE PRESIDENT – TWO YEAR TERM

Tracy Issak accepts the position of Vice-President

PCBRA WELCOMES TRACY ISSAK AS VICE PRESIDENT – TWO YEAR TERM

PCBRA WELCOMES JESSICA BECKFORD AND BRENDA KOHLMAN AS THE DAWSON CREEK DIRECTORS – TWO YEAR TERM

Meeting adjourned at 7:36 pm

PCBRA AGM MEETING MINUTES

SEPTEMBER 15, 2017

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