Paterson Public Schools

Paterson Public Schools

Department of Early Childhood Education

Check list of Submitted/Enclosed Financials Reports

Center: ______

1. Staff Documentation Check List (Exhibit 1)
2. Provider Statement of Assurance (Exhibit 2)
3. Self Review for Internal Control ( Exhibit 14)
4. Year to date “Budget vs. Actual” report.
5. Year to date “Detail General Ledger by Category”.
6. Payroll Ledger and Summaries for the quarter. Please submit any changes in staff during the quarter with name(s), date of hire and title. (See “Procedures” & Exhibit 5A & 5B)
7. Director, Staff Absences and Substitute List. [Year to date] (Exhibit 6- 6A, 6B Teacher & TA Attendance Incentive)
8. Monthly Insurance Rosters (health, dental, etc.) for the quarter and any “Declination of Health Insurance Form” (Exhibit 7)
9. Subsidiary Ledgers (Payable/Vendor Ledgers) with invoices, cash receipts and other documentation to support expenditures. Those invoices and cash receipts must be segregated by budgeted line item and must have an adding machine tape attached.
10. Credit card statements for the quarter with invoices, cash receipts and adding machine tape attached. Preschool Program purchases must be made on a credit card used exclusively for the Preschool Program.
11. Bank statements and cancelled checks for the quarter.
12. Monthly Bank reconciliation. (Exhibit 10)
13. Quarterly trial balance, Profit and Loss statements, etc.
14. Proof of 1099-Misc. issued for all non-payroll payments to individuals of $600 or more (i.e. Consultants). Must be issued at calendar year-end. (Exhibit 8).
15. Quarterly Submission of Form 941- Employer’s Quarterly Federal Tax Return and Form NJ 927- NJ Employer Payroll Tax, NJ WR-30 Wages Report.
16. New Hires Background Checks- Documentation Checklist ( Exhibit 5D)
17. Annual Form 990 “Return of Organization Exempt from Income Tax”
18. Annual Documents- Insurance, General Liability and Worker‘s Compensation Declaration Page.

Please check the appropriate box to identify each report submitted.

Please attach this form to your quarterly reports when you submit them. Your report will be reviewed only if this form is enclosed.

Completed by: ______Date: ______

EXHIBIT 1