CITY OF GREATER GEELONG
MUNICIPAL EMERGENCY MANAGEMENT PLAN
PART 12INDEX & QUICK REFERENCE GUIDE:
2015-2017
Contents
Part 12Quick Reference Guide & Index
Quick Reference/Responsibility Guide – During an Event12-2
AMMENDMENT SUMMARY PART 12
RevisionNumber / Amendment Date / Change/ Reason for Change
2015-2017 / Nov 2014 / Full review
Issue Date: Non 2014Part 12 - 1
Issue No. & date: 1 / Nov 2014
CITY OF GREATER GEELONG
MUNICIPAL EMERGENCY MANAGEMENT PLAN
PART 12INDEX & QUICK REFERENCE GUIDE: 2015 - 2017
Quick Reference/Responsibility Guide – During an Event
Serial / Task / Responsibility / Comments / MEMPlan Clause No.A
Activation of council resources / MERO / Clause outlines the agreed process / Cl 4.6.3.2
Activation of non council resources / MEM/MERO/MERC / Police MERC must approve / Cl 4.6.3.2
Animal Welfare
Donated Fodder / Council, DEPI / CoGG has a sub-plan on animal management during emergencies / Cl 4.11.10
See Sub-plan
Cl 6.13.1
B
Bedding at Emergency Relief Centre – provision of / MRM / DHS will arrange for temporary bedding/blankets etc in consultation with Council’s MRM. Depending upon the evacuee numbers, it may be preferable to arrange for accommodation at a Motel / Refer to sub-plan
Part 11, App D
Bedding / Clause states which agency is the supplier and that MRM coordinates same / Cl 6.8
Building Demolition / Only a registered demolisher is to be used / Cl 5.5.5
Buses (Council Owned) / MERO / Outlines the number of community buses the council operates, carrying capacity, contact details and details of private bus companies / Cl 4.6.3.5, 6.9.1
Burn Cars (removal of) / Cl 4.11.8.4
C
Capacity Mapping / Clause is incomplete. Eventually it will contain information that will be useful during and following an emergency / Cl 4.15
Catering for Events / Red Cross / Red Cross will co-ordinate feeding of Agency staff (including field resources) once the Agency(s) have advised on their needs. Activation is normally via the ESLO / Cls 4.7, 6.6,
Catering at MECC / MERO / Council will take care of feeding/watering of staff deployed to the MECC / Cl 6.6.4
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
C
cont’d
Catering at Emergency Relief Centre / Red Cross / Red Cross will co-ordinate feeding of evacuees once Council’s MRM has advised on their needs / Cl 6.6.3,
Catering – Financial arrangements / Outlines who pays for what / Cl 6.6.4 , 6.6.5, Cl 9.5
CERA / Cl 2.5 & 2.6
Communication with the Public / Police and Control Agency / Guidelines on the communication process / Cl 7.7
Community Briefings/Meetings / Cl 5.2.9
Command/Control/
Coordination / Explains the difference between these / Cl 4.1
Communications / Police & Control Agency / Part 7
Communications – Community Briefings / Outlines the need for community briefings / Cl 7.7.5
Communications – key message content / Outlines the 4 key points that need to be covered by a community message / Cl 7.7.1
Communications- use of 774 ABC / Police RERC / Recommends use of 774 to convey information to the community / Cl 7.7.6
Communications with MEMPC members / Cl 7.6
Council Plant – Activation / Cl 4.6.3.2
Contacting MEM, MERO, MRM, PHEC / Cl 4.6.2 Part 10
Control, Support Agency Arrangements / Cl 4.18
Comms - MECC / Problems with MECC phone lines / Cl 7.10
Communications – Special Needs/Priority Groups / Outlines possible communication ‘tools’ that can be used / Cl 7.7.4
Communications – Support
Strategy / Police MERC / Using resources of WICEN or CREST / Cl 7.2
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
C
cont’d
Community Buses / MERO / See ‘B’ above / Cl 4.6.3.5 & 6.9.1
Community Profile / MRM / Clause identifies a web address that can provide community profile/demographic information
Socio-economic disadvantaged communities / Cl 2.2
Control Line rehab / Cl 6.12
Contact Directory / Various / Part 10 lists a number of key contacts that may be needed during an event. In addition, Part 10 of the Emergency Management Manual Victoria contains other contacts. Council’s MERO also contains contact details for field staff and other council staff / Part 10
Council Fuel Supplies / Cl 4.6.3.6
D
Dam safety Emergencies / Cl 4.12.9
Debriefing arrangements / Outlines who is to decide when debriefs are to be convened / Cl 7.12
Declaration of an Emergency Area / Police / Section 3.6 of EMMV must be observed. Declaration normally lasts 24-hours, but can be extended another 24-hours / Cl 4.9
Declaration of an Emergency Area – during a Bushfire / Bushfire Incident Controller & Police / Wildfire Incident Controller can request this action or must be consulted by Police prior to the declaration being made / Cl 4.11.3
Disposal of Dead Animals / DEPI & Council / Observe EPA Guidelines developed during 1999 / See sub-plan
Demographics / Council can access additional stats via web sites +
Lone person households / Cl 2.2.1
Donation Coordination / Cl 6.11
DHS – Role of / Cl 5.1.9.1
E
Earthquake Map / Map that illustrates main fault lines in municipality / Cl 2.4.1
Essential Water Replacement / Outlines procedures to be observed to replace essential water / Cl 4.11.9
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
E
cont’d
Evacuation Co-ordination / Police / The Incident Controller/Control Agency recommend the need for evacuation. If time permits the IC will consult with the Police and other expert advise. Once the decision is made the Police must be advised / Cl 4.8
Evacuation/Relocation / Cl 4.8
Emergency Relief Centre (nomination of) / MERO/MRM / Once the Police MERC requests that an Emergency Relief Centre, the MERO will contact the Council MRM or Recovery Duty Officer / Cl 6.7.1, 5.2.12
Emergency Relief Centre – services provided
-Management of / Cl 6.7.2
Emergency Management Team / Cl 4.5
Emergency Management Web site / TSO / Lists the web address to council’s EM web page / Cl 3.4
Evacuee Registration at Emergency Relief Centres / Police / Police have delegated this role to Red Cross. Council’s MRM will also supply staff to manage the Emergency Relief Centre / Cl 5.8, 4.8.1
Council Equipment Schedules / MERO / Access to council resources must be via the Police MERC / Cls 4.13, 6.9
4.6.3.4
Emergency Area – Declaration of / Police / Declaration does not allow for the forced evacuation that have pecuniary interest. Police must consult with the Control Agency / Cl 4.9
Emergency Alert / Provides an overview of the system / Cl 7.16.2
Emergency Area – Declaration of when associated with Bushfire / Police / Police can declare but only at the request or approval of the DSE/CFA Incident Controller / Cl 4.11.3
Equipment Schedules / MERO / Details where information on council resources can be found / Cl 4.6.3.4
EMLO – skills/responsibilities/activation / Police MERC / Police MERC is to contact relevant agencies to have a rep in the MECC / Cl 3.6.3
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
E
cont’d
Event Control Agency / Various / Depending upon the type of event the nominated control agency varies. / Cl 4.18.2
F
Farm Stock – Relocation of due to bushfire / Council / Outlines the capacity of council’s saleyards and conditions of use / Cl 4.11.10
Fencing & Control Line Rehab / Cl 6.12
Flood Levels / Cl 4.12.2.1
Flooding – advice on / Council / Council has access to various flood maps / See flood ops-plan
Flooding – advice to public on sandbagging / VICSES & Council / See flood sub-plan
Cl 4.12.2
Flood Warning Manual / Cl 4.12.3.1
Fire Refuges / MEMPC / Council does not have any identified/nominated Fire Refuges within the municipality / Part 11 Appendix D
First Aid / St John
Red Cross
Lifesaving Vict / Outlines who can provide the service and that MRM coordinates / Cl 6.5
Financial Arrangements / Provides an overview of cost recovery, funding to affected communities / Cls 6.2, Part 9
Financial Arrangements – Catering / Provides details as to which agency pays for catering / Cl 9.5
Financial Arrangements – Fencing & Control Line Rehab / Cl 9.8
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
G
Geelong Warnings Web Page / MERO / Cl 3.4
Geological Map / Map that illustrates geological composition of municipality / Cl 2.4.1
Goods/Services- supply of during Recovery Ops / MRM / The management of material aid is by the nominated agency / Cls 5.3.6.1
H
Heatwave / PHEC / Outlines arrangements for Heatwaves / Cl 4.14
Heavy Plant / Cl 6.9.2
Helicopter Landing requests / MERC or MERO / If MECC is activated, all calls, excluding emergency services is to be referred to the Police MERC
If MECC is not activated, all calls, excluding emergency services is to be referred to the MERO / Cl 4.16
Hot Lines / Cl 7.21
I
Incident Controllers / Cl 4.3
Initial Impact Assessment / Cl 4.21
J
K
Key Contacts / MEMPC / Contact number for key council officers / P 1-3 & Part 10
L
Levels of Response – Council / MERO / Tables guide the level of response council provides and the management team put into place to manage council operations / Part 11 Appendix E
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
M
Major Hazard Facilities / Listing of MHFs in municipality / Cl 2.7
Maps / Fault Lines, Geological information / Cl 2.4.1
Material Needs during Recovery / Salvation Army / Cl 6.8
MECC - Establishing/activating same / Council MERO / The Police MERC, Control Agency and Council MEM/MERO will consult on the need to establish the Municipal Emergency Co-ordination Centre. Once Council staff have arrived it can take 45minutes to put the MECC in operational mode / Cl 4.10.1
MECC – Email Address / MERO / Cls 4.11.5, & 7.10
MECC Central Web Address / MECC (Facility) Manager / Part One p1-3
MECC Floor Plan / MERO / Illustrates the layout to the primary MECC / Part Three, p3-22
Media Management by Council / Council / Cl 7.8
Advise Agencies to supply Liaison Officers to MECC / Police MERC / The Police MERC & the Control Agency will decide which agencies need to be at the MECC. Council’s MERO can assist the MERC if required / MECC Sub-plan
MECC - Activation / MERO / Once MERO advised that MECC is needed, the MERO shall arrange for it to be established and necessary admin support staff activated via the MECC Facility Manager / Cl 4.10
MECC Activation Triggers
- Fire
- Flood
- Severe weather / MEMPC / Clauses list the agreed standby/activation triggers / Cl 4.10.1
Cl 4.11.2
Cl 4.12.1
Cl 4.13
MECC – Location of / MERO / Lists the location of the primary MECC / Cl 4.10
MECC- Security of / Police MERC / MECC Sub-plan
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
M cont’d
MECC – catering for / MERO / Council will take care of feeding/watering of staff deployed to the MECC / MECC Sub-plan
MECC – Telephone Nos / MERO / Telephone numbers & Fax numbers to the MECC are listed. These numbers are not to be issued to the Public or the Media / Part 10
Media Management , Liaison and Releases / Control Agency and Police / Canvasses council media management / Cl 7.8
Message Boards – Princess Fwy / Cl 7.22
Mobile Comms Van / Cl 7.23.3
Municipal Emergency Operations Centre / MERO / Identifies the locations / Cl 3.6.4
Municipal Emergency Response Coordinator / Cl 4.3
Mutual Aid Arrangements/ MOUs / MERO / Council will assist other municipalities. MEM approval needed or MERO can approve if MEM cannot be contacted / Cl 3.5, 6.10
MERC / Police / This is the officer who co-ordinates response operations for CoGG / Cl 4.3
N
National Registration and Inquiry Service / Red Cross / Outlines the role of Red Cross and the storage location of the Registration Boxes / Cl 4.8.1 & 5.8
Native Vegetation & Fire / Lists some of the planning provisions / Cl 5.5.4
Neighbourhood Safer Places / Lists locations of NSPs in municipality / Cls 2.9.1& 4.8.3
O
P
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
P cont’d
Personal Support / MRM / List the supplier and who coordinates / Cl 6.4
Police MERC / Police MERC / Lists the key responsibilities of the Police MERC / Cls 4.3
Police RERC / Police RERC / Lists the key responsibilities of the Police RERC / Cl 4.3
Police Field Emergency Response Coord / VicPol / Lists the key responsibilities of the Police FERC / Cl 4.3
Police Emergency Information Line (PEIL) / Police MERC/RERC / Lists who coordinates access to the PEIL / Cl 7.19.2
Post Impact Assessment / See Initial Impact Assessment / Cls 4.21, 5.3.1
Power Lines / Powercor / Outlines Powercor arrangements / Cls 4.11.11, 4.12.8, 4.13.5
Public Health – management of / Gives reference to the Public Health Sub-plan / Cl 5.4
Council Policies / Council / Gives reference to EM related council policies / Cl 1.13
Q
R
Removal of burnt out vehicles from road reserve / Lists the process that VicRoads requires councils to follow / Cl 4.11.8.4
Recovery – activation / MRM / Clause outlines how to access council’s recovery services / Cl 5.2.4
Recovery Co-ordination / MRM / Cls 5.1.9.2, 5.3
Recovery Services – Provision of / Lists some of the key recovery services and who coordinates same / Cls 5.2, Cl 5.3.8, Part 11 Appendix H
Recovery - Escalation / MRM / Cl 5.1.7
Recovery - Environments / Identifies the 4 recovery ‘environments’ and the names of the Council coordinators / Cls 5.1.10.3, 5.3
Relocation – Farm Animals / Council / Lists the storage capacity of the Council’s Saleyards / Cl 4.12.7
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
R cont’d
Recovery – Support Arrangements / MRM / Cl 5.3.6
Recovery – Asset Recovery / MERO / Cl 5.5
Regional Emergency Response Coordinator / Cl 4.3
Response tasks / Cl 4.6.3
Registration of evacuees & affected persons / Police MERC & Red Cross / Lists the main tasks associated with evacuation & registration / Cls 5.2.12, 6.7.3
Removal of Burnt out vehicles / MERO / Outlines key aspects to be recorded / Cl 4.11.8.4
Relief /Recovery Centres – Establishment of / MRM / Lists the process to follow when establishing an ERC / Cl 5.2.12
Risk Assessment Results / Cl 2.6
Road Closures / Council, Police, VicRoads / Outlines the levels of road access associated with a wildfire / Cl 4.11.8.1
Road Closures – Arterial Road Network
Road Closures – uploading onto VicRoads website / VicRoads / MERO / Cl 4.11.8.2, 4.12.6
Cl7.7.7
Response / Recovery Transition / Cl 5.2.5
Role of Elected Reps / Outlines the role of Councilors during an event / Appendix L
Cl 7.8.2
S
Sand bag stockpiles and suppliers / SES and MERO / Outlines stockpile number, locations and supplier details / Cl 4.12.4
SEWS / Police RERC / Part 7 & Communications, Warnings & Evacuation Strategy
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
S cont’d
Single Incident Emergency Response Protocol / Control Agency / Outlines protocol for Control Agency to observe for an event that affects a single property / Cl 4.8.5 & Attachment A
Support Tasks / Cl 6.1
T
Temporary Accommodation / Cl 6.3
Traffic Management
- Wildfires
- Flood
Notification Protocols
Bushfire / Road Authority / Cl 4.11.8.1
Cl 4.12.6
Cl 4.11.8.3
Trees (fallen) / Cl 4.13.4
Training – Council Officers / MERO / Part 8
Tree Requests / Road Authority, VICSES / Clarifies responsibility for actioning a tree request so as to minimize duplication / Cl 4.13.4
Typical Response Tasks / Cl 4.6.3
U
V
Vehicle Removal Log / Used to record fire damaged vehicles located within the road reserve / Cl 4.11.8.4 & Part 11 Appendix I
VFRR Results / Cl 2.7
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
V
cont’d
Volunteer Arrangements / Cl 5.2.6
Volunteers – management of / Cl 5.2.6
Vulnerable Communities/facility Listing / MRM / This clause provides a definition for vulnerable groups
Details of specific community facilities
Vulnerable People/Facilities DRAFT flow charts added / Cls 2.2.3 4.8.2, 5.2.7
Part 11 App J
Part 11 App J
Vulnerable People - Definition / VP Coordinator / Cl 2.3, Cl 4.8.2
W
Warnings – General / Part 7, cl 7.16
Warnings – issuing to public / Police / Cl 4.11.7
Warnings to Emergency Services & other organisations / Part 7
Warnings –
Weather Related
Fire
Flood / Cl 7.17
Cl 7.17, Cl 7.20
Warning Procedure / Part 7, cl 7.19
Warnings – message content / Part 7, Cl 7.19.1
Water Replenishment
Water Replacement
Water & waste water Services / CFA, MERO / Clause outlines the process that is to be followed to replenish essential water that has been used to combat wildfires / Cl 4.11.9 & Part 11 Appendix I
Cl 6.14.1
Cl 6.14.2
Serial / Task / Responsibility / Comments / MEMPlan Clause No.
X
Y
Z
Issue Date: Non 2014Part 12 - 1
Issue No. & date: 1 / Nov 2014