Parentassociation Meeting Minutes

ParentAssociation Meeting Minutes

Date of meeting: March 18, 2014

Meeting was called to order at: 9:10 AM By: Elaine Brenneman

Attendance:Elaine Brenneman, Aralisha Newbold, Meg Young, Tom Needham, Lisa Morris, Marcia Holdren, andMarielena Barnes.

1 – Review of Calendar Events

Marielena Barnes reviewed the remaining calendar of events for the Parent Association.

Hill Top Hoedown May 2nd

Annual Hill Top 5K Race on May 17

Teacher Appreciation Week May 19 through May 23

2 – Treasurer’s Report

Meg Young explained the Excel Spreadsheet™ Information used for the Treasurer’s Report

A check in the amount of $300 was sent to the Bald Eagle Camp, in memory of Philip Salisbury

3 – Hill Top Hoedown

Friday, May 2, 2014 the Parent Association will host the first Hill Top Hoedown. The event will begin with games and conclude with hayrides and food (3:30 – 6:30)

At the end of the school day, students will be taken to the soccer field for relay races, bean bag tossing,

Nerf archery, egg racing, 3-legged races, sack races, and water balloon tossing. Parents

welcome during this time!

Approximately 5 pm: Food catered by Jimmy’s BBQ – set up on patio, people can eat inside the small

common area or at picnic tables (will be moved to the lawn)

4 Campfire pits will be available to toast marshmallows – set up on patio

Tractor for hay rides – Tom Needham arranged for a tractor and trailer

Volunteer list – 14 adults for the games, 4 adults for the firepits (will also hand out marshmallows

for the s’mores), 2 adults for the graham cracker/chocolate station to complete s’mores, 2

adults for the bar drinks

Marcia Holdren – Ice, water bottles, soda, 2 coolers

Country music will be played – Meg Young has 1 speaker, Marcia Holdren will see if she has another

4 – 3rd Annual Hill Top 5K Race

Soliciting and organizing the Raffle Baskets and table at the event.

Marielena Barnes will obtain Hill Top Prep items from “My Locker” and Game Stop gift cards

Meg Young will obtain items for a Nerf Watergun basket

Elaine Brenneman will obtain weights

Tom Needham will see if he can find Scoutbags or a Vera Bradley duffle bag

Soliciting food for the event: Bagels, Bananas (20# - Lisa Morris), Coffee, Water, Pretzel Bites and

granola/energy bars, paper goods, creamers and stirrers, peanut butter

Aralisha Newbold put in a donation request with Wegman’s and the Reading Phillies donated 6 tickets

5 – Parent Association Yearbook Ad

Meg Young already submitted to Marion Kassab

8 – Teacher Appreciation Week

Co-chairs Lisa Morris, Meg Young, and Marcia Holdren will meet after Spring Break and provide details at April’s meeting.

9 – Parent Association Board Positions for 2014-2015 School Year

The positions of Vice President, Treasurer and Secretary will be available for nomination for the upcoming 2014-15 school year. Tom Needham will send an e-mail to a few parents in grades 5 through 9 in an effort to foster more interest.

Possible alternatives were discussed in the event of vacant positions.

10 – Next Meeting

The next Parent Association meeting is April 23, 2014. More information will be sent out via email by Marielena Barnes.

Meeting Adjourned: 11:00AM