PAINESVILLE CITY LOCAL SCHOOLS
EDUCATIONAL FOUNDATION
GRANT APPLICATION
PACKET
Grant Applications Due:
April 15, 2016 – Round 1 (1st Semester of 2016-17)
October 28, 2016 – Round 2 (2nd Semester of 2016-17)
Please return completed application to the Superintendent
at the Board Office. Attention Marie Irish.
.
PAINESVILLE CITY LOCAL SCHOOLS
EDUCATIONAL FOUNDATION
GRANT PROGRAM
(Revised 7/03; 4/09; 8/09)
The Painesville City Local Schools Educational Foundation exists to provide encouragement and monetary support for the school district certified staff to develop programs that will promote educational excellence in the Painesville City Local Schools. The Foundation will consider funding programs that fall within its formal statement of purpose and satisfy its stated objectives. The criteria for the selection of proposals for funding and the process for submitting proposals are:
Criteria for Funding (Please read carefully)
1. Applications for funding must be received by April 15, and/or October 28. Successful April applicants will receive grant money in August for first semester projects for the new school year. Successful October applicants will receive grant money in December for second semester projects.
2. Proposed programs should be those that cannot be funded by the Board of Education because public funds are not available due to statutory restrictions.
3. The Foundation is interested in supporting programs that add excitement and imagination to the educational process.
4. Proposals that are funded must be completed within a single school year. Programs that extend beyond one year or that repeat each year must be reapplied for annually.
Selection Process
1. The Grant Review Committee and Trustees of the Foundation will consider all funding requests in accordance with Foundation guidelines. Trustees may require additional information, may request that the proposal be resubmitted in a subsequent funding period, or may approve or disapprove the request as originally submitted. If a relationship between a grant applicant exists with a member of the Grant Review Committee, the Committee member to whom this condition applies will NOT be permitted to vote on said grant application.
2. Proposals selected for funding will be reviewed with school administrators to assure there are no conflicts that could arise because of implementation of the program.
3. The Foundation will notify all applicants of approved proposals. Applicants not selected for funding will be notified as to why their program was not approved.
4. The Grant Review Committee and the Trustees will make all decisions and their decision will be final and not subject to review by any other body.
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Process for Submitting Proposals
1. All proposals must be submitted on the attached “Grant Application Form”.
2. Forward applications prior to April 15 and/or October 28 to the Superintendent’s secretary in a sealed envelope marked “FOUNDATION GRANT”.
3. Share your proposal request with your building administrator and secure his approval signature prior to submitting the grant application.
Completion of Project
- Upon completion of each project the following reports must be submitted to the Foundation:
a) “Grant Evaluation Report”
b) “Itemized Financial Report” -- attach receipts for project expenditures.
All the forms listed above are included in your grant program packet. Additional forms can be secured from the Foundation Treasurer, and/or the Superintendent’s Office.
- Successful grant applicants are expected to present a brief summary of their project at an Educational Foundation meeting after the completion of their project.
PAINESVILLE CITY LOCAL SCHOOLS
EDUCATIONAL FOUNDATION
Grant Application
(Revised 7/03; 4/09; 4/13)
______
Name of Grant ApplicantDate submitted
Number of students participating in the project______
Age Group/Grade Level of Students______
DESCRIPTION OF PROJECT:
Describe what the children will be doing.
What will the children learn from participating in the project?
Has this project been funded before by another organization?YES / NO
Circle one
If yes, name the organization: ______
Amount received: ______
(Please attach any additional information or comments necessary in reviewing this application.)
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PROJECT BUDGET: (Please note that the Foundation will not fund project expenses for travel, food, or stipends. Additionally the Foundation will not fund any project requests that is or has previously been funded by the Board of Education.)
CategoryEstimated Amount
Purchased Services (i.e. presenter/facilitator – non-school employee only)______
Materials/Supplies (please itemize in the space provided below)
______
______
______
______
Include shipping charges on mail order items:
______
Total Materials/Supplies______
Admission/Registration Fees
______
______
______
______
Total Admission/Registration Fees______
Other Expenses (please be very specific)
______
______
______
Total Other Expenses______
TOTAL COST OF PROJECT______
Have you secured or applied for other sources of revenue for this project?YES / NO
Circle one
If YES, please list the sources and specific amounts that you have been granted.
Grant Implementation Date (If grant is approved)______/______
month year
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SIGNATURE PAGE
NOTE: Successful grant applicants are expected to present a brief summary of their project at an
Educational Foundation meeting after the completion of their project.
______
Signature of ApplicantDate
______
Signature of Building AdministratorDate
Your signatures above indicate that all the criteria stated in the program application process have been met, and believe the content is educationally appropriate for the students that will participate in the project.
PLEASE RETURN COMPLETED APPLICATION TO SUPERINTENDENT
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DO NOT WRITE BELOW THIS LINE (For Official Use Only)
GRANT APPROVED ______
COMMENTS:
GRANT NOT APPROVED ______
COMMENTS:
PAINESVILLE CITY EDUCATIONAL FOUNDATION
ITEMIZED FINANCIAL REPORT
Date: ______
Grant Recipient: ______Grant Amount: ______
Description: ______
School: ______
Period of this report: ______to ______
Date Date
Amount received: $______
Date
$______
Date
$______$______
DateTotal Received
PAID OUT TO: (Please attach receipts.)
______$______
______$______
______$______
______$______
______$______
______$______
$______
Total Paid Out
REMARKS:______
______$______
Funds Remaining
______
______
______
______
Recipient’s Signature
PLEASE RETURN FORM TO SUPERINTENDENT
PAINESVILLE CITY EDUCATIONAL FOUNDATION
GRANT EVALUATION REPORT
Grant Recipient(s) ______
Project School: ______
Project Title: ______School year ______
Grant Award Amount: ______
DESCRIBE THE PROJECT OUTCOMES:______
______
______
WERE THE PROJECT OUTCOMES ACHIEVED? What worked and what didn’t work?
______
______
______
______
PROVIDE INFORMATION ON HOW THE SUCCESS OF PROJECT WAS DETERMINED:
______
______
______
______
WHO PARTICIPATED ON THE PROJECT? ______
Number of Students: ______Number of Teachers: ______
Others involved in the project: ______
DO YOU BELIEVE THE PROJECT SHOULD BE CONTINUED NEXT SCHOOL YEAR?
______
______
5 4 3 2 1
Rating of results: (circle one) SUPERIORGoodAverageMinimalPoor
Please attach any relevant material (i.e. photographs, newspaper articles, videos, etc.).
______
Signature / Date
PLEASE RETURN FORM TO SUPERINTENDENT