July 19, 2017
REQUEST FOR QUOTATIONS FOR PRINTING SERVICES
Food and Nutrition Technical Assistance Project III (FANTA)
Issue date: July 20, 2017
Response Deadline: July 27, 2017 before 4:30 PM Lusaka, Zambia local time
Submit Questions by: July 26, 2017 before 4:30 PM Lusaka, Zambia local time
Contact Persons: Alain Otarola, FANTA Operations Manager
Email:
Aferdita Sadiku, FANTA Program Officer I
Email:
Purpose:
FANTA is seeking price quotations from vendors to provide printing services for training manuals, guidelines, and laminated job aids for the Ministry of Health in Zambia.
Background:
Since 2008, FANTA has provided technical assistance (TA) to the Government of the Republic of Zambia (GRZ) Ministry of Health (MOH), and National Food and Nutrition Commission (NFNC) to integrate nutrition into health care services. FANTA has worked with the MOH and NFNC develop and update Nutrition Guidelines for Care and Support of People with HIV; nutrition assessment, counseling, and support (NACS) training manuals for health facility- and community-based providers; and NACS job aids. Objective 1 of FANTA’s 2016–17 workplan is to help strengthen the institutionalization of NACS in the MOH. Under this objective, FANTA’s role is to provide training materials for use in additional districts through the MOH and the NFNC. FANTA will provide the MOH and NFNC with copies of national guidelines and NACS training materials and job aids for national dissemination.
Item Specifications:
No. / TITLE OF MATERIAL / TYPE / SPECIFICATION FOR PRINTING1 / Eating and Living Well: Good Nutrition Makes a Difference
for People Living with Illness / Landscape
spiral bound flip chart / Paper Size: 11.69 x16.53(A3 Size, 170 gsm)
Color: Full color with bleeds
Paper: White opaque, can be thin offset paper as long as opaque
Lamination: No more than 3 mils (both sides laminated) Matte
Binding: Spiral binding in landscape
Quantity: Quote for 300
Pages : 42 pages (21 sheets) including covers
2 / Nutrition Assessment, Counselling and Support (NACS) Training Manual for Facility-Based Providers: Facilitators’ Guide / Book / Cover: Printed on 230 gsm gloss art paper in full color both sides with bleeds and a thin lamination on one side
Inside: Printed on 135 gsm gloss art paper in full color
Size: A4 Book
Number of pages inside: 137 pages
Binding: Quote for perfect bind
Quantity: Quote for 100
3 / Nutrition Assessment, Counselling and Support (NACS) Training Manual for Facility-Based Providers: Participant Handouts / Book / Cover: Printed on 230 gsm gloss art paper in full color both sides with bleeds and a thin lamination on one side
Inside: Printed on 135 gsm gloss art paper in full color
Size: A4 Book
Number of pages inside: 149 pages
Binding: Quote for perfect bind
Quantity: Quote for 500 copies
4 / Nutrition Guidelines for Care and Support of People with HIV / Book / Cover: Printed on 230 gsm gloss art paper in full color both sides with bleeds and a thin lamination on one side
Inside: Printed on 135 gsm gloss art paper
Size: A4 Book
Number of pages inside: 75 pages
Binding: Saddle stitched
Quantity: Quote for 100
5 / Nutrition Assessment, Counselling and Support (NACS): Training Manual for Community Volunteers: Facilitator’s Guide. / Book / Cover: Printed on 230 gsm gloss art paper in full color both sides with bleeds and a thin lamination on one side
Inside: Printed on 135 gsm gloss art paper in full color
Size: A4 Book
Number of pages inside: 98 pages
Quantity: Quote for 100
6 / Nutrition Assessment, Counselling and Support (NACS): Training Manual for Community Volunteers: Participant Handouts / Book / Cover: Printed on 230 gsm gloss art paper in full color both sides with bleeds and a thin lamination on one side
Inside: Printed on 135 gsm gloss art paper in full color
Size: A4 Book
Number of pages inside: 70 pages
Binding: Quote for perfect bind
Quantity: Quote for 500 copies
Submission Requirements and Quote Format:
Please include the following in your quotations:
· All applicable taxes and surcharges
· Handling costs
· Delivery timeline
· Bank wire payment availability
· Special USAID/Government pricing if available
· Acceptable forms of payments
Response Deadline:
- Responses should be submitted by email to Alain Otarola at and cc: Aferdita Sadiku at by 4:30 pm on July 27, 2017 (business working hours Lusaka, Zambia local time). Any quotes received after this deadline may not be accepted and shall be considered non-responsive. FHI 360 will acknowledge receipt of the quotation by return email.
- Any questions or requests for clarification need to be submitted in writing to the same email address as above by 4:30 PM on July 26, 2017. Inquiries and answers to inquiries will be shared with all applicants. No telephone inquiries will be answered.
Delivery/Shipping Requirements
The selected vendor should ship the printed materials to:
Dr. Earnest Muyunda
FANTA III Project
Plot 2374, Farmers Village, ZNFU Complex, Lusaka Showgrounds, Tiyende Pamodzi Road
Off Nangwenya Road, P.O. Box 320303, Lusaka, Zambia
All materials printed and delivered by the vendor, and all work products, will be considered “work for hire” and will become the exclusive property of FHI 360. The vendor must be prepared to warrant that all deliverables will be free of material faults and errors and that no copyrights have been violated.
Minimum Requirements:
Fulfillment of all specifications and requirements listed above
Offer Acceptance Period
Submitted quotes should be valid for sixty (60) days from the day of submission to allow adequate time for organizational approval.
Evaluation
Based on the Lowest Price Technically Acceptable Source Selection Process, award may be made to the offeror submitting the lowest evaluated price that meets the technical requirements as described above and a sample of each item will be requested prior to delivery of the full package to check the quality.
Payment Schedule: All payments will be made within thirty (30) days of invoice receipt if items are delivered within timelines to the fullest satisfaction.
Contracting Mechanism:
A fixed-price purchase order will be awarded to the responsive vendor whose quote will be evaluated as the lowest in price. If equipment and supply amounts need to be shifted during the time period between the signature of a purchase order with the selected vendor and the actual event, FHI 360 will modify the purchase order
Terms and Conditions
Offerors are responsible for reviewing the terms and conditions described below and in the award template attached. If relevant, attention should be paid to clauses regarding USAID geographic code, marking and branding requirements and equipment and commodity purchases.
Disclaimer
This RFQ represents only a definition of requirements. It is merely an invitation for submission of proposals and does not legally obligate FHI 360 to accept any of the submitted proposals in whole or in part, nor is FHI 360 obligated to select the lowest priced proposal. FHI 360 reserves the right to negotiate with any or all firms, both with respect to price, cost and/or scope of services. FHI 360 has no contractual obligations with any firms based upon issuance of this RFQ. It is not an offer to contract. Only the execution of a written contract shall obligate FHI 360 in accordance with the terms and conditions contained in such contract.
Withdrawals of Proposals
Offerors may withdraw proposals by written notice via email received at any time before award. Proposals may be withdrawn in person by an offeror or his/her authorized representative, if the representative’s identity is made known and the representative signs a receipt for the proposal before award.
Right to Select/Reject
FHI 360 reserves the right to select and negotiate with those firms it determines, in its sole discretion, to be qualified for competitive proposals and to terminate negotiations without incurring any liability. FHI 360 also reserves the right to reject any or all proposals received without explanation.
Request for Proposal Firm Guarantee
All information submitted in connection with this RFQ will be valid for three (3) months from the RFQ due date. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other information. If your firm is awarded the contract, all information in the RFQ and negotiation process is contractually binding.
Offer Verification
FHI 360 may contact offerors to confirm contact person, address, bid amount and to confirm that the bid was submitted for this solicitation.
False Statements in Offer
Offerors must provide full, accurate and complete information as required by this solicitation and its attachments.
Conflict of Interest
Offerors must provide disclosure of any past, present, or future relationships with any parties associated with the issuance, review or management of this solicitation and anticipated award. Failure to provide full and open disclosure may result in FHI 360 having to re-evaluate selection of a potential offeror.
Reserved Rights
All RFQ responses become the property of FHI 360 and FHI 360 reserves the right in its sole discretion to:
· Disqualify any offer based on offeror failure to follow solicitation instructions.
· Waive any deviations by offerors from the requirements of this solicitation that in FHI 360's opinion are considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition.
· Extend the time for submission of all RFP responses after notification to all offerors.
· Terminate or modify the RFP process at any time and re-issue the RFP to whomever FHI 360 deems appropriate.
· Issue an award based on the initial evaluation of offers without discussion.
· Award only part of the activities in the solicitation or issue multiple awards based on solicitation activities.
Note
1. FHI 360 will not compensate vendors for preparation of their response to this RFQ.
2. Issuing this RFQ is not a guarantee that FHI 360 will award a purchase order.
3. FHI 360 may choose to award a purchase order to more than one vendor for specific parts of the activities in the RFQ.
4. FHI 360 may request from short-listed vendors a second or third written response to a more specific and detailed scope of work that is based on a general scope of work in the original RFQ.
5. FHI 360 has the right to rescind an RFQ or award prior to signing of a purchase order due to any unforeseen changes in the direction of FHI 360's client (the U.S. Government), be it funding or programmatic.
6. FHI 360 reserves the right to issue a purchase order based on the initial evaluation of offers without discussion.
7. FHI 360 may choose to award a purchase order to more than one vendor for specific goods in the RFQ.
8. FHI 360 reserves the right to waive any deviations by vendors from the requirements of this solicitation that in FHI 360’s opinion is considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition.
– End of RFQ –
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