Oxnard College Associated Student Government
4000 S. Rose Avenue, Oxnard CA 93033
Phone: (805) 986-5968 Fax: (805) 986-5806
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Associated Student Government Board Meeting
REGULAR MEETING MINUTES
Thursday, April 07, 2016
Associated Student Government Conference Room
2:00 p.m. – 4:00 p.m.
The ASG Board reserves the right to modify the order of the day at any time during the meeting. This may include the removal of items from the agenda prior to their discussion. No topics or items will be added to this agenda, except as allowed by the Ralph M. Brown Act.
A. Call to Order
Vice President asked the board for consensus to have a 10 minute recess in order to wait for the Advisor Rodriguez to arrive. ASG Board gave consensus at 2:05 pm.
Vice President Villicana Called meeting to order at 2:15 p.m.
B. Pledge to the Flag
C. Roll Call
a. President: Mario Ramirez (A – T 2:37 Ex. – 3:06 pm)
b. Vice President: Carlos Villicana (P)
c. Secretary: Anna Anchondo (P)
d. Treasurer: Jesus Vazquez (P)
e. Public Relations Officer: Vacant
f. Senate Chair: Amoni Windsor (P)
g. Senator 1: Sandra Mayorga (P)
h. Senator 2:Vacant
i. Senator 3: Denise Magana (T – 2:25)
j. Senator 4: Josefina Magana (P)
k. Senator 5: Rebecca Lopez (P- Ex 2:51)
l. Senator 6: Stacy Conway (P)
m. Senator 7: Victor Arredondo (P)
n. Senator 8: Norma Martinez (P)
o. Advisor: Gabriela Rodriguez (P)
D. Adoption of the Agenda
Secretary Anchondo moved to adopt the agenda with the amended changes;
· Pulling the Opening the Snack Bar till our next ASG Meeting.
· Under New Business section 1. End of Year Celebration is incorrect that should be Stress Free Jam.
Senator Lopez seconded. Without objections Vice President Villicana adopted the agenda with the amended changes.
E. Approval of Minutes
a. March 17, 2016
b. March 31, 2016
Senate Chair Windsor moved to approve the minutes for March 17, 2016 with the amended changes;
· Vice President name should read Villicana
· The time on Public Comment should read three (3) minutes
Senator Josefina Magana seconded. Without any objections Vice President Villicana approved the minutes with the amended changes.
Senate Chair Windsor moved to approve the minutes for March 31, 2016 with the amended changes;
· Vice President name should read Villicana
· The time on Public Comment should be three (3) minutes
Senator Arredondo seconded. Without any objections Vice President Villicana approved the minutes with the amended changes.
F. Public Comment
This segment of the meeting is reserved for persons desiring to address the Oxnard College Associated Student Government Board on any matter of concern that is not stated on the agenda. A time limit of three (3) minutes per speaker will be allowed. The law does not permit any action to be taken, nor extended discussion (Brown Act §54954.2).
· Joshua Ruiz, ASOC student commented on after every ASG event the board should come together and come up with the pros and cons.
· Oscar Moreno commented on Latino thought Maker Series that will be taken place in the Performing Arts Center in Oxnard College on April 13, 2016 and encourage the board to attend and help spread the word.
· Roxy commented on ASG having events and remind the board that the events are for the ASG and Oxnard College not for personal usage, ASG members should make this place more welcoming and help the student that walk through this building and ask them to assist them. Finally the “he said, she said” in this building really needs to stop everyone needs to read their bylaws and constitution and educate themselves in their positions.
· Joshua Ruiz, ASOC student commented on the sexual assault movie event “The Hunting Ground” he is going to try to have a movie event in campus. They will be showing the movie for free in Camarillo Roxy Theater for free this weekend every student would just have to show their school ID.
· Senator Sandra Mayorga commented on what is purchased for events should stay at ASG it is not up for grabs the things that are reusable can be used in other events, and encouraged people to please respect that.
G. Reports:
a. “Gabby Report”
· Multi Culture / 40th anniversary happening on Wednesday April 13th need all the help that can get.
· Shared resources are ASG property be transparent with food and things that are purchased for ASG.
· Encourages members to follow up with any requisitions that have been submitted.
b. ASG Officers Report
· Senate Chair reported on making a t-shirt on the clothing line event. Senators Lopez was great. Senatorial meeting was canceled due to lack of quorum.
· Senator Denise Magana received an email with Rebecca in the front page of the newspaper, congratulated her for that.
· Senator Conway reported on doing a revision on the senatorial meetings.
· Senator Arredondo reported that everyone needs to help stay and help clean after the events not just leave a mess.
· ASG President Ramirez reported that Rebeccas event made the newspaper front page and congratulated her for that. Student Trustee bylaws are being reconsidered due to Moorpark College wanted to revise some issues. Dress code for general assembly is formal. Finally wish luck to the members that are running for office.
c. Committee Updates
i. Games Committee
· Advisor Rodriguez reported that people in this committee need to reach out to the staff and let them know about the games and the color coordination that they wish to have because they are thinking of a similar thing and time is running out.
· Secretary Anchondo recommends the people in this committee to please reach out to Darleen Inda and please advise her about the color coordination in the staff and students so that she can help spread out the word.
d. Event Update
i. 5 de Mayo
· Secretary Anchondo reported about 5 de Mayo food is confirmed, Aztec Dancers, Mariachi, and Baile Folklorico from CI, confirmed. Encourages the board to please dress Mexican attire if able to and need all the help that we can get on the day of, posters will be available in the next few days. The Event will be on May 4th from 10:30 am to 2:00 pm.
ii. Asian Pacific
· Secretary Anchondo reported on having a speaker confirmed just need to get paperwork turned in and will be checking on the food after the meeting, goodies and decorations have been ordered. Event will take place May 10th from 12pm to 1pm in the student lounge.
iii. Student Elections
· Treasurer Vazquez reported that the elections will be April 19 – 20th encourages members to apply because deadline is on Monday.
· Roxy reported that they need to have an orientation and the deadline is on Monday. Forum is still up in the air not sure if one will be done, but it is optional.
iv. SAAM
· Senator Lopez reported that her event was successful, everyone should of helped clean up the event after the event. Gaby talked to her about the sodas and will return them.
H. Unfinished Business
a. Meal Tickets: (Action)
i. The ASG Board shall receive an update from the Pantry committee.
ii.The ASG Board may take action on the implementation of these resources.
Senators Conway and Mayorga gave the board an update on the Meal Ticket and
are requesting $6,000 for fiscal year 2016-2017 to get this started. Senators also
gave the board information on how these tickets will be handed out and who will
qualify to receive a meal ticket.
Senator Mayorga moved to allocate $6,000 coming out of the Student Activity
Fee for the Meal Ticket starting school year 2016-2017, Senator Arredondo
seconded. Without any objections Vice President Villicana approved the motion.
b. Legislative Report / Updates: (Action)
i. The ASG Board will be updated on which legislature they would like to
push in Sacramento.
Senator Denise Magana gave the board information’s on possible resolutions that
the board members would possibly push in Sacramento.
Secretary Anchondo moved to allow Senator Denise Magana to come up with a
resolution for “Lack of Preparation in Work Force” and “Lack of amount of Vital
Course Work”, Senator Conway seconded. Without any objections Vice President
Villicana approved the motion.
c. Textbook Affordability Act Resolution: (Action)
i. The ASG Board shall discuss and approve their own resolution for the next textbook affordability act.
Senator Conway moved to table Textbook Affordability Act Resolution, Senator
Norma Martinez seconded. Without objections Vice President Villicana tabled the
item.
I. New Business
a. Budget Drafting Portion: (Action)
i. The ASG Board shall draft a proposed budget for the 2016-2017 School Year.
Secretary Anchondo moved to form an ad hoc committee and work on drafting the constitution with Treasurer Vazquez, Secretary Anchondo, Senator Denise Magana, Senator Josefina Magana, Senator Mayorga, and Senator Conway, Senator Josefina Magana seconded. Without any objections Vice President Villicana approved the motion.
b. Release of Funds: (Action)
i. The ASG Board shall release the funds for the following Events:
1. Stress Free Jam
Secretary Anchondo moved to release the Stress Free Jam out of the Student Activity Fee for $600.00, Senator Josefina Magana seconded. Without any objections Vice President Villicana approved the motion.
2. ASG Graduation Sash
Secretary Anchondo moved to release the ASG Stoles for $250.00 from the ASB Card, Senator Conway seconded. Without any objections Vice President Villicana approved the motion.
3. Legislative Visits
Senator Arredondo moved to release $6,500 from the Student Rep Fee for the Legislative visit, Senator Denise Magana seconded. Without any objections Vice President Villicana approved the motion.
4. La Olla
Senator Norma Martinez moved to deny potential trip to La Olla,
Senator Mayorga seconded. Without any objections Vice President Villicana approved the motion.
5. ASG Swagg
Senator Conway moved to release the ASG office shirts coming out of the ASB Cards for $2,000.00 Secretary Anchondo seconded. Without any objections Vice President Villicana approved the motion.
J. Announcements
a. The next Regular Meeting will be held on April 14, 2016
b. Graduation fair will be April 12, from 11:00 am - 1:00 pm
c. UCLA transfer center if interested please fill out the application and consider.
K. Adjournment
The ASG Vice President Villicana adjourned the meeting at 3:55 pm.