Academic Senate Mtg. 8/25/08 Minutes Page 7
OXNARD COLLEGE ACADEMIC SENATE
Call to Order
Academic Senate (AS) President Scott Corbett called the meeting to order at 2:33 p.m.
Members present:
Department / SenatorBusiness/CIS / 1. Robert Cabral, Present
Counseling
EOPS / 1. Ross Fontes, Present
Dental Hygiene: / 1. Dr. Richard Enriquez, Present
Health
Educational Assistance Center / 1. Mary Jones, Present
Fine Arts/Communications
Letters / 1. Amy London, Present
2. Jeannette Redding, Present
Math / 1. Bret Black, Present
Physical Education/Health
Natural Sciences
Public Services / 1. Gary W. Morgan, Present
2. Paul Houdeshell, Present
Social Sciences / 1. Marie Butler, Present
2. Greg Kaapuni, Present
Technology / 1. Andrew Cawelti, Present
Academic Senate Officers / 1. Scott Corbett, President, Present
2. Robert Cabral, VP, Present
3. Maria Parker, Treasurer, Present
4. Mary Pinto-Casillas, Secretary, Present
Non-Voting Faculty: Gloria Guevara, Carolyn Dorrance, Ishita Edwards, Linda Kamaila
Guests: Dr. Richard Duran, Dr. Jaime Casillas
Additions to the Agenda
None
Public Comments/Announcements
· AS President Corbett welcomed new Executive Team.
· OC President Duran addressed Senate on the following:
o Six faculty members were recently hired at OC.
o New faculty orientation offered during Flex Week.
o Professional development opportunity–continue with effort. Funds available include pooled faculty’s $100 plus $10,000 match from President Duran. Additional $10,000 for classified staff. About $30,000 total to work with this year through Professional Development Committee.
o For in-house professional development training for faculty/staff, contact Vilma Contreras or Dr. Duran for ideas or suggestions.
o Enrollment at OC up to 7,500 students. This represents 8 percent increase in growth and FTES production equal to 5.3 percent.
o New planning and budgeting approach for this academic year. New approach will link directly to PBC efforts.
o The accreditation report is being prepared and will be
for ready for Board approval at the September meeting. Basically, we’ve run out of time to meet standards for SLOs. Course outlines need to be updated this semester or we risk losing our accreditation.
o Linda Kamaila expressed having the data for SLOs, but is not sure how to report it.
o Gloria Guevara suggested streamlining the process for reporting SLOs data.
o Carolyn Dorrance suggested rethinking the expectations on administrative assistants to be trained and dedicated to more core administrative capacity. She also suggested having a systematic policy to recruit part-timers in SLO process.
o Linda Kamaila would like to see archives with syllabi, course outlines and SLOs be accessible for all at the Division level.
· Vice President of Student Learning Dr. Jaime Casillas addressed the Senate on the following:
o The streamlining process for SLOs needs to be brought up at The Deans Council as well. He supports a Division Model. He invited everyone to participate and give suggestions to improve process.
o When fully functional, Curricunet will assist with the streamling of SLOs. In the meantime, continue with old process for course outlines to meet accreditation deadline.
o Carolyn Dorrance made a clarification between clerical vs. administrative management role pertaining to the request for assistance from administrative assistants with course outlines and SLOs.
o To facilitate reporting process of SLOs AS President Corbett will make reporting form (pink sheet) available online. The completed forms are to be sent to dept. chair. He emphasized that WASC wants documentation of dialogue pertaining to SLOs.
o Deadline for submittal of outdated course outlines is November 3, 2008.
· President Duran addressed the Senate once again on the following:
o OC has hired Vice President of Business Services John a-lMin.
o This semester there will be only one Budget Forum and one President’s Forum. Also, planning will take place in the fall and Budget development will take place in the spring.
o The new Student Services buildings should be opened next summer; the new Performing Arts Center should be opened in two years; the groundbreaking for the Learning Resource Center will be in January.
· Accreditation Report
o Accreditation progress report is going to Board for approval. WASP submittal deadline is October 15, 2008. As of now, nine issues have been addressed, three issues pending.
· Shared Decision Making/Collegial Consultation—Selection of representatives to various committees. Refer to New Business section below.
Action Items:
· There were no Minutes of May 7, 2008, meeting to approve.
Treasurer’s Report – Maria Parker
· Fifty dollars were sent to the American Cancer Society in memory of Sheryl Shearer. At the start of the meeting, AS President Corbett informed having received a Thank You letter from the American Cancer Society for the donation received.
· Thank You notes were sent to Dr. Duran and the OC Foundation for the gifts given to faculty on Flex Day.
· Current Senate funds stand at $1,595.65.
AFT Report—Tabled
District Business
· Report on Consultation Counsel—Tabled
· Report on DCAS—Tabled
· Report on DTRW—Tabled
New Business
· Selection of representatives to PBC
o The AS elected six Senate reps. to the Planning and Budget Council (PBC):
1. Anna Maria Valle
2. Patrick Gass
3. Jenny Redding
4. Andrew Cawalti
5. Dr. Richard Enriquez
6. Marie Butler
o PBC meets the 3rd Wednesday of each month. The first meeting will be September 17, 2008, from 2-4 p.m.
o Carolyn Dorrance noted that past philosophy encouraged rotation of members to allow opportunity for central governance and for a variety of faculty to provide input; also, PBC should not be composed of all department chair members.
· Selection of two Senate representatives to PEPC
o The AS was unable to nominate and elect Senate reps. to Program Effectiveness and Planning Committee (PEPC). Members are to go back to divisions for identification of two potential Senate reps.
o PEPC to hold first meeting August 26, 2008, at 2 p.m. in LS 12.
· Selection of two Senate Representatives to the Technology Committee
o The AS elected two Senate reps. to Technology Committee:
1. Brett Black
2. Linda Kamaila
o The Technology Committee meets the 3rd Tuesday of the month.
o Gloria Guevara suggested a subcommittee be formed to address Distance Education issues.
· First reading: Office Assignment Policy
o AS President Corbett shared that in the past it was assumed the AS President was responsible for office assignment of faculty. The AFT contract is clear and specific in that it is not. Therefore, the Office Assignment Policy needs to be in alignment with contract.
o After a discussion on this topic, AS President Corbett requested suggestions for Office Assignment Policy be submitted in writing.
· Committee to review Bylaws?
o AS President Corbett stated the Senate Bylaws need to be reviewed and rewritten and a process to do so will initiate soon.
· Committee to organize Senate Awards (including Student awards)?
o AS President Corbett asked members to think about how to organize Senate and Student Awards.
Committee Reports
· Technology Committee – Bret Black
Committee will meet soon.
· Professional Development Committee – Robert Cabral
PDC will meet August 28 and will start with the funds application process. Faculty no longer has the guaranteed $100 allowance—it’s all funneled through PDC.
· Campus Use, Development, and Safety – Mary Jones—Tabled
· Program Effectiveness and Planning Committee – P. Scott Corbett
AS President Corbett stated they will meet tomorrow.
· Planning and Budgeting Council – P. Scott Corbett
AS President Corbett stated they will meet September 17.
· Learning Outcomes Team – P. Scott Corbett—Tabled
· Curriculum – Jenny Redding
Curriculum meets August 27. Jenny shared that 406 course outlines are still outdated.
· Senate Finance Committee – Robert Cabral
This committee manages the Genachte funds. These funds rollover; including this year’s allotment, there is $7,000 to be allocated in October.
· Sabbatical Committee – Michael Abram
President Corbett stated they will meet this week.
For the Good of the Order – Robert Cabral
· There were 21 faculty members present at this meeting; it’s great to maintain consistency to move processes a lot faster. All faculty is invited to attend, not just senators. The idea of the Division having a transferable proxy would allow for more faculty members to participate.
Adjournment
Academic Senate President Corbett adjourned the meeting at 4:05 p.m. Redding/London/AS
Respectfully submitted,
Mary Pinto-Casillas
Academic Senate Secretary
Academic Senate Mtg. 8/25/08 Minutes Page 7
SENATE MEETING SCHEDULE
FOR 2008-2009
Monday, August 25th - 2:30 p.m.
Monday, Sept. 8th - 2:30 p.m.
Monday, Sept. 22nd - 2:30 p.m.
Monday, Oct.13th - 2:30 p.m.
Monday, Oct. 27th - 2:30 p.m.
Monday, Nov. 24th - 2:30 p.m.
Monday, Dec. 8th - 2:30 p.m.
Monday, Jan. 26th - 2:30 p.m.
Monday, Feb. 9th - 2:30 p.m.
Monday, Feb. 23rd - 2:30 p.m.
Monday, March 9th - 2:30 p.m.
Monday, March 23rd - 2:30 p.m.
Monday, April 13th - 2:30 p.m.
Monday, April 27th - 2:30 p.m.
Monday, May 11th - 2:30 p.m.