Oracle Accounts Payable Release 12 Implementation Boot Camp V1.1 README
Ownership: Oracle WW A&C Partner Enablement
About README
This document should be used by any person responsible for the delivery of the Oracle Accounts Payable Release 12 Implementation Boot Camp. This may include the boot camp instructor and/or other authorized party (event planner, regional enablement lead, etc.).
Note: Oracle Accounts Payable
Table of Contents
1 Boot Camp Overview 2
2 Boot Camp Preparation 2
2.1 Facilities 2
2.2 Boot Camp Checklist 3
3 Environment Preparation 5
3.1 Local Environment 5
3.2 Hosted Environment 6
4 Distribution Directory and File Descriptions 6
5 Distributable Material Preparation 7
6 Distribution Version Information 7
Oracle Accounts Payable Release 12 Implementation Boot Camp V1.1 README
1 Boot Camp Overview
The Oracle Accounts Payable Release 12 Implementation Boot Camp is a fast-paced four-day class that provides a comprehensive review of the functionality of Oracle Accounts Payable product line. It includes lecture and extensive hands on instruction use of the product and walks participants through the steps involved in an implementation of Oracle Accounts Payable.
The Oracle Accounts Payable Release 12 Implementation Boot Camp main topics covered are: Procure to Pay Overview, Payables Overview, Suppliers, Invoices, Payments, Expense Reports and Credit Cards, Period Close, Transaction Taxes in Payables, Withholding Tax and Advances and Progressive Contract Financing.
For more detailed information refer to Boot Camp Datasheet.
All content necessary to prepare for and successfully deliver this boot camp is contained within a set of files organized within a standardized directory structure – see Distribution Directory and File Description chapter. This set of files is referred to as the “course distribution”.
2 Boot Camp Preparation
Instructor knowledge of the subject area and detailed familiarity with the course material are among the most important factors in successful boot camp delivery. These should be covered by appropriate instructor selection and by reviewing the instructor kit materials provided. In the case of most deliveries, the instructor needs to be in possession of the necessary on site materials to support the class, as he/she serves as the primary (if not sole) source of logistical support for students.
2.1 Facilities
This boot camp is designed to be delivered in person or in a live virtual format. Based on own web conferencing tool characteristics, as well as on physical facility, a suitable classroom should be arranged to accommodate the planned class size. This is just a planning guideline. You should base your decision on your knowledge of your planned participants.
In Class Training (ICT)
· Maximum Recommended Class Size
The maximum number of students recommended to successfully deliver of this boot camp is as follows:
o One Instructor: 10 students
o Two Instructors: 20 student
· Classroom Requirements
o Projector and Screen
o Whiteboard, markers, etc.
o Sufficient power outlets to accommodate instructor and students.
· Network Requirements
o Each student need to have network connection in order to participate in all exercises. Internet connectivity is strongly recommended. This will allow students to download required software if they did not do so prior to class.
o Each student need to have network connection in order to participate in al exercises.
o For more information on the boot camp environment requirements, please refer to the Environment Preparation Chapter.
Live Virtual Training (LVT)
· Maximum Recommended Class Size
The maximum number of students recommended for successful delivery of this boot camp is as follows:
o One Instructor: 10 actively participating students
o Two Instructors: 20 actively participating students
Based on our experience due to attrition, no shows and passive participants you may consider planning for a class of twice the above sizing and only assuming that half of the confirmed participants will be actively involved.
· Network Requirements
High speed internet connection is highly recommended.
2.2 Boot Camp Checklist
To successfully deliver this boot camp, we've outlined the main activities to follow in the preparation of your.
SCOPINGStart Date / Tasks / Task Lead
T-6weeks / Boot Camp Confirmed (environment exsits, demand confirmed…)
T-6weeks / Set Boot Camp Schedule (days and hours - time zone)
T-6weeks / Determine Instructor
T-6weeks / Determine Method of Delivery (ICT or LVT)
T-6weeks / Determine Environment Availability
No environment requirements
Local Environment available to support the boot camp's technical environment requirements
Note: if you need to download image from OPNEE, than request Generic FTP Account password and follow associated process.
Hosted Environment (HE) needed to support the boot camp's technical environment requirements
T-6weeks / Determine Boot Camp Capacity
T-6weeks / Confirm Student Rates
T-6weeks / For ICT: / For LVT:
Identify class venue - size, audio-visual tools, network requirements / Identify the web conferencing tool to use
Identify recommended hotels / Provide necessary training to instructor(s) on use of web conferencing tools.
Arrange to have a moderator available to address possible connection issues, login or access issues that might arise.
EXECUTION
Pre-Boot Camp
Start Date / Tasks / Task Lead
T-5weeks / Familiarize with the boot camp kit content - Instructor Notes, student labs, course presentation slides, including slides notes.
T-5weeks / You might use the DataSheet in the existing format or Customize it according to your need - agenda, breaks, lunch, learning prerequisites, and workstation requirements
T-5weeks / Open the Event for registrations
T-4weeks / Promote Event
Note: To make use of Oracle communications channel, please reach to your Oracle contact for details.
T-4weeks / If HE: Request access via your Oracle contact to the provisioning of a bootcamp environment (OPNEE)
T-2weeks / Confirm Event
T-2weeks / For ICT: Confirm class venue, catering service / For LVT: Set event via web conferencing tool
T-2weeks / Confirm list of students
T-1weeks / If HE: Request via your Oracle contact the Array/SSL Accounts for instructor and students
T-1weeks / If HE: Receive and test from your Oracle contact the Array/SSL Accounts and OPNEE Access Instructions
T-1weeks / Send Confirmation Emails with the required steps to take prior to attend the class - prerequistes, workstations requirements, student materials, Array/SSL Accounts, etc.
T-1weeks / Have all necessary printed/electronic material ready to distribute to students.
T-1weeks / Prepare the evaluation forms and the attendance file
T-2days / If HE: Students test Array/SSL Accounts
During Boot Camp
Start Date / Tasks / Task Lead
T / Run the class
T / Have students sign in the attendance sheet
T / Distribute Evaluation Forms
T / Brief students on next steps – certificate of attendance, become an OPN Specialist (tests/exam)
Post Boot Camp
Start Date / Tasks / Task Lead
T+1weeks / Send the attendance and evaluation forms to your Oracle contact
T+1weeks / Request Certificates of Attendance from your Oracle contact
Note: all students attending ¾ of training duration are eligibile to receive a Certificate of Attendance. Please address your request to your regional contact.
3 Environment Preparation
· Several R12.1 Environment Instances are available to support approved and scheduled EBS R12.1 Boot Camps. The R12.1 server is hosted within Oracle Salt Lake City, Utah Data Center
· Server Specs: Quad Server with 8 quad core CPU’s and 64 GB Memory
· Each instance will support of up to 80 concurrent students
The BIC2G: EPM Image is hosted by the OPN EE and must be provisioned for the boot camp.
Student machines must meet the requirements as stated in the Datasheet, in order to be able to access the OPN Enablement Environment (OPN EE).
3.1 Local environment
VM download
Oracle can provide you access to product image. Please find below the process to request the image:
1. Request Generic FTP Account from your Oracle contact
2. Provide the following data:
· Company Name
· Moderator or Instructor contact information (name, work email address, and work phone number).
3.2 Hosted Environment
Oracle can support you in rolling the boot camp by providing you access to our OPN Enablement Environment (OPNEE).
Disclaimer: Hosted Environment will be provided based on available capacity and alignment with Oracle strategic direction.
Please find below the process to request access to hosted environment:
1. Provide the following data to your Oracle contact to reserve the boot camp environment (T-4weeks)
· Boot Camp Name
· Start Date and End Date
· Location (in class location or live virtual training)
· Number of students
· Moderator or Instructor contact information (name, work email, and work phone number)
2. Provide the following data to your Oracle contact to receive Array/SSL Accounts (T-1weeks)
· Students contact information (name and work email address)
3. Read the OPNEE Access Instructions.
4 Distribution Directory and File Descriptions
The course distribution consists of a distribution home directory, subdirectories, and a number of files. The directories and their contents are described below:
Read Me.doc: first-stop required to gain a quick understanding of the boot camp preparation steps.
Instructor Kit:
· AP_ReadMe_Template.docx (doc) - a print-ready, externally distributable document providing an overview of the course, pre-requisites, suggested agenda, environment – workstation requirements, etc;
· Boot Camp Attendance (xls);
· Boot Camp Evaluation Form (xls);
· Course Presentations (ppt) - all required files to conduct the course.
· EBS R12.1 FMS - Accounts Payable - Part 1 - Procure to Pay Overview.ppt
· EBS R12.1 FMS - Accounts Payable - Part 2 - Payables Overview.ppt
· EBS R12.1 FMS - Accounts Payable - Part 3 - Suppliers.ppt
· EBS R12.1 FMS - Accounts Payable - Part 4 - Invoices.ppt
· EBS R12.1 FMS - Accounts Payable - Part 5 - Payments.ppt
· EBS R12.1 FMS - Accounts Payable - Part 6 - Expense Reports and Credit Cards.ppt
· EBS R12.1 FMS - Accounts Payable - Part 7 - Period Close.ppt
· EBS R12.1 FMS - Accounts Payable - Part 8 - Transaction Taxes in Payables.ppt
· EBS R12.1 FMS - Accounts Payable - Part 9 - Withholding Tax.ppt
· EBS R12.1 FMS - Accounts Payable - Part 10 - Advances and Progressive Contract Financing.ppt
· EBS R12.1 FMS - Accounts Payable - Appendix.ppt
Note: Become an OPN Specialist or Specialized Partner slides are included in this folder and have to be presented always to the class. – Expected to have the slides in Q2
· Lab Materials (doc) - all required files to conduct the lab exercises;
· EBS R12.1 - AP Lab Exercises.doc
Student Kit:
· Course Presentations
· EBS R12.1 FMS - Accounts Payable - Part 1 - Procure to Pay Overview.pdf
· EBS R12.1 FMS - Accounts Payable - Part 2 - Payables Overview.pdf
· EBS R12.1 FMS - Accounts Payable - Part 3 - Suppliers.pdf
· EBS R12.1 FMS - Accounts Payable - Part 4 - Invoices.pdf
· EBS R12.1 FMS - Accounts Payable - Part 5 - Payments.pdf
· EBS R12.1 FMS - Accounts Payable - Part 6 - Expense Reports and Credit Cards.pdf
· EBS R12.1 FMS - Accounts Payable - Part 7 - Period Close.pdf
· EBS R12.1 FMS - Accounts Payable - Part 8 - Transaction Taxes in Payables.pdf
· EBS R12.1 FMS - Accounts Payable - Part 9 - Withholding Tax.pdf
· EBS R12.1 FMS - Accounts Payable - Part 10 - Advances and Progressive Contract Financing.pdf
· EBS R12.1 FMS - Accounts Payable - Appendix.pdf
· Lab Materials (pdf) - all required files to conduct the lab exercises.
· EBS R12.1 - AP Lab Exercises.pdf
5 Distributable Material Preparation
This boot camp provides material that can be distributed in a printed or electronic format depending on the class type (in class or live virtual).
Documents can be printed using any available printing service. Following are some best practices:
· Print cover pages in color on glossy cardstock
· Black and white is sufficient for document files
· Print Student Manual in duplex as it is a lengthy file
· Bind printouts using spiral binding as it lays flat when in use.
Some alternatives for electronic material distribution include:
· Burn to CD/DVD and distribute to each student in class
· Copy to portable media (e.g. USB drive) and “pass around the room” at the beginning of class
· Email to students prior to class.
6 Distribution Version Information
Version Information
· Current Version: V1.1
· Previous Version:
Known Issues
1. When the hosted environment option comes online, the README and environment setup documents will have to be modified accordingly.
Hosted Environment chapter could be updated to describe the internal Oracle image that can be used for lab environments installed on oracle owned or Oracle rented machines.
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