Manage, control and/or deliver projects of work to meet defined objectives.
You will be expected to deliver your scope of work in line with budgetary, compliance, regulatory and planning controls.
Key Accountabilities
Key Role Outputs (KROs)
What must be achieved for the post-holder to be successful in the role / Key Actions
How the KROs will be achieved – the activities required
1. / People Management /
- Oversee an agreed scope of work and/or the operational workload of a team of contractors, ensuring allocated work is completed/resources are fully utilised in order to deliver against an agreed programme of work.
- Provide individually tailored development support to enable high performance and appropriate career progression.
2. / Project Management /
- Deliver/assist to manage small to medium scale projects or programmes of work, ensuring appropriate use of resources to deliver the required scope of work within set deadlines.
- Develop plans for the management/control of small to medium scale projects or programmes of work and monitor performance against the plan to ensure agreed milestones are met.
3. / Stakeholder Management /
- Collaborate with stakeholders and third party contractors, in order to ensure all parties are informed and appraised of project progress, and objectives remain aligned.
4. / Collaboration /
- Interact effectively across TfN, completing complex professional level tasks and activities for others in order to ensure projects/programmes can be delivered to meet stakeholder/partner expectations.
5. / Financial Management /
- Independently produce plans/schedules to track/manage budgets, working within established financial systems to forecast highlighting variances in order to manage and control project delivery targets.
- Negotiate non-standard contracts with contractors or suppliers in order to secure the best possible commercial outcome.
6. / Data Collection and Analysis /
- Analyse and review a range of data to identify key themes and trends, and use outputs to produce recommendations that support project decision-making.
7. / Policy and Process Development /
- Utilise knowledge and experience to review project processes and policies, providing advice to support management in developing and improving processes and systems.
8. / Advice and Information /
- Advise colleagues, stakeholders and partners on project matters and issues in own area of specialism, providing subject matter advice in order to support delivery and ensure there is alignment between TfN policy and operational practice.
9. / Risk Management and Compliance /
- Identify project risks and implement mitigating actions for projects managed, or present risks to senior managers for projects/programmes supported, to ensure deliverables are not adversely affected.
Key Deliverables
1. / Programme management of the Integrated and Smart Travel work-stream in compliance with agreed procedures and guidelines /
- Under the direction of the Senior Project Manager - pro-actively support programme management of the Integrated and Smart Travel work-stream to time and budget.
• Actively contribute to the development of the PMS function and organisational procedures.
• Lead on the delivery of the intended deliverables, timelines and outcomes of identified customer information and innovation initiatives as part of Tranche 2 of the IST programme.
2. / Ensure that appropriate Project Execution Plan (PEP) and Programme Plan information required for each designated project are put in place /
- Ensure PEPs and Programme Plans are initiated and kept up to date for each project including risk and issue management.
3. / Management of the effectiveness of project and programme working groups and/or sub-groups and teams /
- Manage project working groups and/or sub-groups to deliver the Integrated and Smart Travel agreed objectives, whilst reviewing and confirming compliance with appropriate TfN governance, standards and procedures.
• Take responsibility for setting task briefs with key deliverables, monitoring progress and taking appropriate action to ensure performance against defined time, cost and quality criteria.
• Develop and manage the project and programme working groups and/or sub-groups, monitoring adequate resources available to deliver at all times.
4. / Projects and programmes managed in compliance with agreed procedures and guidelines established by PMS /
- Undertake assigned duties and manage designated projects in accordance with Project Management Procedures and complying with all Standing Orders, financial regulations, relevant legislation and other statutory requirements.
5. / Stakeholder communication strategies in place for designated projects and programme activities and stakeholders made aware of project progress /
- Establish and lead effective working arrangements with multiple internal and external stakeholders to provide guidance on the development of projects and programmes.
- Establish and deliver mechanisms to engage directly on a regular basis with bus operators, DfT, Traveline and other key programme stakeholders to ensure alignment on project deliverables and timelines.
- Undertake public consultation and liaison on projects / programmes as necessary.
Compulsory Outputs (COs)
What must be achieved for the post-holder to be successful in the role / Key Actions
How the COs will be achieved – the activities required
1. / Ensure you comply with all applicable organisational legislation and policy: /
- TfN Safety Management System.
- Dignity at Work policy.
- GDPR and Freedom of Information.
- Risk management.
- TfN policies and procedures.
- Equality and diversity legislation.
- TfN Vision, Values and behaviors.
2. / Any other reasonable duties as required from time to time / The post holder is expected to:
- Conduct themselves in a professional manner and with due courtesy at all times.
- Be flexible within the workplace and adapt to meet the requirements of an evolving organisation.
Key Interdependencies:
Key Contacts / Programme Director
Department for Transport
National Agencies including Highways England, Network Rail and Office of Road Regulator
TfN Board
TfN’s Central Programme Management team
Transport operators
Local Transport Authorities
Open data users
Direct Reports / None
Budgetary Responsibility / Specific project and progammes as defined
Person Specification
Qualifications, knowledge, skills and experience required at selection stage:EQ1 / Degree in a relevant subject or equivalent experience.
EQ2 / Professional qualification, chartered status or equivalent experience.
EQ3 / Demonstrable post qualification experience of successful management of related projects and programme.
ES / Skills and Experience
ES1 / Ability to compile clear and concise technical and non-technical reports for a range of political, professional and lay-person audiences.
ES2 / Proven experience of successful partnership working with a range of third parties.
ES3 / Demonstrated commitment to manage and review work programme on a regular basis.
ES4 / Sound understanding of project and programme management principles.
ES5 / Experience of leading defined projects or programmes of work.
ES6 / Knowledge and experience in the transport industry.
ES7 / Good communication skills and the ability to build and manage relationships with stakeholders.
ES8 / Excellent organisational awareness, with an understanding of the key influencers at TfN and in partner/stakeholder organisations.
ES9 / Experience of matrix management and leading project teams.
ES10 / Commercial acumen.
ES11 / Requires proven project management experience across a range of relevant projects, and a relevant professional qualification.
ES12 / Leads a range of small, and occasionally complex projects.
ES13 / Assumes developmental responsibility for other project specialists.
EC / Essential Behaviour Competencies
EC1 / Cultivates Innovation - Creates new and better ways for the organisation to be successful.
EC2 / Ensure Accountability - Holds self and others accountable to achieve results, even under challenging circumstances.
EC3 / Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
EC4 / Instils Trust - Gaining the confidence and trust of others through honesty, integrity and authenticity.
EC5 / Financial Acumen - Interpreting and applying understanding of key financial indicators to make better business decisions.
EC6 / Manages Complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
EC7 / Action Orientated - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
EC8 / Values Differences - Recognising the value that different perspectives and cultures bring to an organisation.
EC9 / Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
EC10 / Self-development - Actively seeking new ways to grow and be challenged using both formal and informal development channels.