INFORMATION & CONDITIONS- Issue B / Pavilions of Harrogate
Monday 30th April 2018
Timing – seePara. 4
1.LOCATION: Exhibition spaces 2m, 3m, or 4m wide by approximately 1.5m deep will be marked out on the carpeted floor, ideal for pop-up banners orflat panel display systemsbehind a table-top display. Shell schemes and side walls are not permittedas they obstruct the view of adjacent stands. A few extra-large outdoor spaces may be available. Any special requests to be near to or away from other exhibitors should be noted on the Booking Form.
2. STAND SELECTION: The plannedstand layout can be seen on the website at Exhibitors may select their preferred locationsout of those available when full payment has been received.
3. POWER SUPPLY: Access to a power supply (13 amps) is nowincluded for all indoor spaces. Bring your own PAT tested extension cable and adaptors. Cables must not be laid across gangways or exits. No extra charge for power.
4. TIMING:You may set-up from 14.00 to 17.00 Sunday 29thor 07.00 to 09.30 Monday 30thApril. Dismantlebetween 16.00 and 18.00 Monday. Visitors will be admitted between 10.00 and 15.30. Exhibitors must NOT breakdown any displays before 16.00 for the safety of our visitors and other Exhibitors. Wait for the announcement before packing up.
5. REFRESHMENTS: Exhibitors will be issued with vouchers for coffee or tea from thecafé off the Wharfe Room from09.00 until 16.00. Breakfast and lunch snacksand other drinks will also be on sale. Food and drink should NOT be brought in to your stand forserving to visitors without prior permission. (Sweets, chocolates& cakes are allowed!)
6. REPRESENTATIVES: Stand spaces will only accommodate limited numbers of representatives at any one time: namelySmall = 2, Medium = 3, Large = 4. Stands must not be shared or sub-let. Your representatives, customers and guests must not promote or distribute literature on behalf of any other businesses or organisations.
7. ADDITIONAL STAFF & GUESTS: are welcome. Exhibitors may invite other members of staff or friends (over 16 yrs old) from other businesses to visit the Business Market but they should all pre-register on-line. Unidentified visitors will not be admitted to the Market or Seminar areas for security reasons. Name badges must be worn at all times.
8. STAND FURNITURE:Tables are included at no extra cost within the allotted spaces but they must be pre-ordered. Small spaces are limited to one small table (size approx 900 x 900 x 710mm). Medium spaces are limited to one large tableand large spaces may have 1 or 2tables (approx 1820 x 745 x 740mm).Chairs are available free on request. All display equipment and furniture must be kept within the marked out spaces and notspill out into gangways or exits.
9. LITERATURE: Exhibitors must not distribute any literature, etc., around the Exhibition Halls, refreshment areas or lobbies, etc - only from their own stands. Non-exhibitor’s sales literature is also prohibited in the Business Market.
10. ELECTRICAL EQUIPMENT: No sound may be played on any electrical appliances in the exhibition, as it may interfere with other Exhibitors or the public address system. Silent computer displays are acceptable. Portable electrical appliances and cables must have current PAT Test Certificates.
11. INTERNET:FREE wi-fi access for e-mails and web surfing only will be available using a common password.
12. PROMOTION: All Exhibitors are expected to help promote the event by distributing e-mails and leaflets to their current and potential customers in Yorkshire. A quantity will be forwarded when available. If you plan to offer a Prize Draw or Competition on your Stand then we can promote this on the YBM website if you provide details in advance.Please post regular updates on social media about YBM and tag the event so we can find and share your message.
13. DISCOUNT: Past Exhibitors from YBM 2015-2017 may deduct 10% discount if the Booking Form and Payment are BOTH received by 16th February 2018. If not paid by this date the full stand price is due by 31st March 2018.
14. PAYMENT & CANCELLATION TERMS:Payment is dueby 31st March 2018 or the space may be re-let. If an Exhibitor needs to cancel their booking for any reason prior to this, anadministration fee of £50 will be charged.Thereafter all fees are due and are non-refundable. In the unlikely event of cancellation of the Business Market due to unforeseen circumstances, our full liability will be limited to refunding the fees paid.
15. LIABILITY: Exhibitors’ staff shall comply with all applicable Health & Safety and Fire Regulations, including any relating to the premises which are displayed in the premises. Yorkshire Business Market Ltd, Pavilions of Harrogateand Perlex Associates (Organisers) accept no responsibility whatsoever for any injury, loss or damage to exhibitors’ staff and equipment or for any disruption to electricity, water, drainage or sewage services for whatever reason. Exhibitors should arrange adequate insurance cover for themselves, their staff, products and equipmentand for consequential claims or third party losses.
Exhibitors shall also indemnify the aforesaid Organisations from and against all expenses, liabilities, losses, claims or proceedings whatsoever arising as a result of personal injury to or the death of any Visitor or Venue or Chamber Staff orContractors and for any damage to the premises for which they, their servants or agents are responsible.
BM350-Booking Form 18b.doc24 October 2018
Organised by Yorkshire Business Market Ltd
PO Box 888, Harrogate, HG2 8UH Tel: 01423 879208 Fax: 01423 870025
E-mail: Website: