Our Rules and Regulations

Policy Book

This Policy Book is intended as a resource for all members involved in the

Council of Parent Participation Preschools

It is expected that at least four copies are available for the:

President, Personnel Committee, Parent Education Library and Teacher.

The full text is available online at the CPPPBC website.

Revised and printed June 1st, 2014

The Council of Parent Participation Preschools in B.C. is an umbrella organization that has supported its member schools for over sixty years. Member schools must follow both Provincial Licensing regulations and Council of Parent Participation Preschool policies.

The mission of Parent Participation Preschools is to create a safe and enriched play-based learning environment through the cooperative efforts of families, educators and community leaders.

The mission of The Council of Parent Participation Preschools in BC is to provide a high standard of service through guidance, advocacy and support to our member schools while helping build a strong, diverse and inclusive preschool community.

The Council of Parent Participation Preschools is a registered non-profit society and registered charity.

At Parent Participation Preschools,

our children are encouraged and supported:

To pursue a love of learning;

To explore divergent thinking;

To ask questions and learn problem solving strategies;

To develop age appropriate literacy and numeracy skills;

To have opportunities for success, self confidence and independence;

To feel good about themselves and their community;

To explore creative self expression through language, art and movement;

To learn positive social and communication skills;

To be respectful, inclusive and inquisitive;

To master fine motor skills necessary for kindergarten;

To develop gross motor skills through active play; and

To nurture their whole selves.

TABLE OF CONTENTS

Diagram of Organisation5

Who to call when in need of Council Services6

Council Services and Salaried Personnel7

Our Member Preschools10

CPPPBC Constitution13

1.0Definitions

2.0Membership

3.0Meetings

4.0Voting

5.0Duties and Powers of Directors and Officers

and their Appointment and Removal

6.0Committees of the Board

7.0Branches

8.0Borrowing Powers

9.0Audit of Accounts

10.0Procedure

11.0Dissolution

12.0Amendment

13.0Indemnification Clause

Council Standards for School Operation25

Council Rules of School Operation37

Membership
Substitutes
Criminal Record Checks
Parental Leave
Non Enrolled Children
T.B. and other Immunization Requirements
First Aid Requirements

Guidelines for Teachers42

Professional Development Fund47

Guidelines for a Teacher Hiring Committee48

New Teacher Orientation52

Guidelines for Probationary Teacher Assessment53

Guidelines for Teacher Evaluation Process55

Guidelines For Board Members and School Executive57

How To Resolve Conflicts59

Ad Hoc Committee for Common Practices and Contractual 60

Concerns

What To Do With Unresolvable Conflicts Concerning 61

Volunteer Assistants

Dissolution of a School62

A Brief History63

Credo64

Annual Recognition Awards 66

Tool Kit69

(PCPI)

Diagram of Parent Participation Preschool

Community-Board, Schools and Teachers

The Council of Parent Participation Preschools in BC

#4 - 4340 Carson Street, Burnaby, BC, V5J 2X9

Hours: Monday to Thursday, 9:30 a.m. to 2:30 p.m.

Phone: 604-435-4430

Fax: 604-434-0443

Outside Lower Mainland: 1-800-488-0660

Email:

Website:

A current list of Board members and contact information will be sent to your school at the start of each school year. Contact names and numbers can also be found on the Council website.

WHEN YOU NEED HELP WITH:CALL:

Financial matters: i.e. insurance, Financial Advisor

bookkeeping, grants, salary questions,

inventory

Parent Education speakers, how to runBranch Coordinator

general meetings, local PPP events

Teacher probation assessmentBranch Coordinator

Teacher hiring – information and

Teacher hiring - impartial observer for Committee

Internal school problemsBranch Coordinator

Specific Executive positionSpecific Board Member

(i.e. President, Parent Education, Treasurer)

Council information

(structure, history, services)

Membership, regulations, standardsVice-Chair/Membership

With any of these matters, please feel free to call on the Council Staff to assist you or direct you to the right person.

Council Services

Summary

How the Council of Parent Participation Preschools supports its members:

Provides leadership workshops, manuals, and support for school Executive members
Provides confidential conflict resolution advice and support
Works hand in hand in all matters with the Parent Participation Preschool Teachers’ Association(PPPTA)
Provides BC Licensing information and advocacy for members
Assists in marketing and advertising for schools
Provides assistance to new and established schools
Negotiates standard contract with the PPPTA
Provides resources to assist with Teacher hiring and evaluation
Provides a group insurance plan at very reasonable rates and convenience
Provides lists of Parent Education speakers
Hosts annual Parenting Education evening
Coordinates annual Recognition Awards for parent volunteers and Teachers
Coordinates annual fundraiser to benefit member schools

Publishes an informative newsletter six times a year for member marketing opportunities

Salaried Personnel

Executive Director:

Oversees the day-to-day work of the Council; responds to requests from Council members, PPPTA, Teachers and the general public, acts as a resource to Board members

Bookkeeper

Performs bookkeeping and accounting services for the Council along with other general duties as required

Office Coordinator

Performs duties as office coordinator including newsletter coordination, service and support to members, fundraising administration, supporting Executive Director

Council Services

Assistance with newly forming schools

Information resources
Assistance from experienced volunteers and Teachers

Assistance with Teacher Hiring

Experienced volunteers available to assist schools with information about advertising positions, interview questions, procedure, and Teacher’s contract.

Consultant Services

For assessment of new provisionary Teachers (fee subsidized)
For other assistance (at a fee)

Insurance (Available only to member schools)

Current information available from the office bookkeeper
Insurance coverage protects school (Teacher, parents of enrolled children and enrolled children registered at the Council office) against legal claims for bodily injury and property damage arising from their activities. Note: important that the Council office always has an up-to-date list of your enrolled children and annual school inventory.

Financial Assistance

Emergency Loan and Grant Program - to provide temporary financial assistance to a school in the form of an interest-free loan or grant, when funds are available.

Application Requirements:

A copy of the insurance claim, if appropriate
A copy of the school’s current financial statement
A copy of the school’s current budget
Rationale for the loan request
A copy of the school’s minutes (executive or general meeting)

approving the loan request.

Application Procedure:

A request is sent to the Board Financial Advisor
The Board Financial Advisor will review the request and recommend the amount to be disbursed
The Board Financial Advisor will present a motion at the next Board meeting.
If approved, repayment plan will be negotiated
Contracts will be issued to the school for signing and returned to the Board Financial Advisor
A cheque will then be issued

Legacy Grant Program - to provide member schools with funding for legacy items for the betterment of the preschool or community. Two - $250 grants available per year in total.

Consideration of successful grants will be based on financial need.

Liaison with Teachers

The PPPTA has representation on the Council Board. Reciprocally, the Council has representation at the Teachers’ Association Executive and Branch meetings.
Council Services regarding the Teachers’ Association include:
Contract negotiations
Contract workshop for Teachers and preschool Executive members
Frequent Board and Staff liaison with the PPPTA Executive
Co-Hosting New Teacher’s Workshop

Meetings and Workshops

Workshops: designed to assist groups in specific administrative areas, e.g., Presidents, Parent Education, Enrolment, Treasurers, Personnel Chairs
Branch e-meetings: held regularly to communicate Council information, troubleshoot, and share ideas
Board meetings: held regularly to communicate Council information and to provide direction to the Staff, do strategic planning, and share ideas. Any school member or Teacher welcome
Speakers List: updated annually, offering information on Parent Education providers and a wide variety of subjects

Newsletters

Newsletters are available for each member and Teacher. They feature parent education articles, events, Council news, school updates, and educational philosophy. Article submissions are welcome - please send all submissions to the Council office. Member schools receive complimentary ad space for Open Houses, Parent Education and fundraising events. Useful as an enrolment and marketing tool for members. Commercial ads are also available for a nominal fee.

Websites

Member School websites are linked to the Council website. Free job postings to find staff and free event advertising is available.

Portfolios

Portfolios offering standard guidelines are available for most preschool Executive positions.

Policy Book

The Policy Book is intended to inform member schools about Council standards, services, common practices, and operating procedures. School Executive members and Teachers should be familiar with it. All school members should be able to access copies of the policy book, e.g. classroom copy, library copy, Council website, etc.

Public Relations

The Council promotes our member schools through community-wide events, the website and annual advertising programs.

Council Logo

The logo may be used by any member school in their materials and website. If used, the drawing must be copied accurately, and the words COUNCIL OF PARENT PARTICIPATION PRESCHOOLS IN B.C. (or ‘a member of') must be printed close beside or below the logo. A scanned disc copy or email version of the logo is available through the Council office.

ALL COUNCIL SERVICES ARE PROVIDED BY YOUR MEMBERSHIP FEES.

They are available for you and your school members.

Our Member Preschools

28 schools across Mainland BC educating and celebrating children and their families for more than 60 years.

Burnaby/New Westminster Branch

Hillview Parent Participation Preschool
#8 – 4340 Carson Street, Burnaby, BC V5J 2X9
Phone:604-431-0119
Website:

Pied Piper Parent Participation Preschool
8757 Armstrong Ave, Burnaby, BC V3N 2H8
Phone: 604-524-0833

Rainbow Parent Participation Preschool
3821 Lister Street, Burnaby, BC V5G 2B9
Phone: 604-439-0033
Website:

Queens Park Parent Participation Preschool
Centennial Lodge, Queens Park, New Westminster, BC V3M 3S2
Phone:604-526-1153
Website:

North Shore Branch

Deep Cove Parent Participation Preschool
1204 Caledonia, North Vancouver, BC V7G 2A6
Phone:604-929-6610
Website:

Grand Boulevard Parent Participation Preschool
2020 Moody Avenue, North Vancouver, BC V7L 3V3 Phone:604-987-2294
Website:

Inglewood Parent Participation Preschool
1068 Inglewood Ave, West Vancouver, BC V7T 1V3Phone:604-925-1888
Website:

Lynn Valley Parent Participation Preschool
3220 Mountain Hwy. North Vancouver, BC V7K 2H5 Phone:604-985-5512
Website:

Jack and Jill Parent Participation Preschool
Box 801, Harmony Lane, Gibsons, BC V0N 1V0
Phone: 604-886-9417
Website:

Vancouver/Richmond Branch

Bayview Parent Participation Preschool
2251 Collingwood Street, Vancouver, BC V6R 3L1 Phone:604-313-4992
Website:

Crown Parent Participation Preschool
3741 West 27th Avenue, Vancouver, BC V6S 1R2 Phone:604-228-1316
Website:

Dunbar Memorial Parent Participation Preschool
4747 Dunbar Street, Vancouver, BC V6S 2H2
Phone:604-222-6065
Website:

Gingerbread House Parent Participation Preschool
7111 No. 2 Road, Richmond, BC V7C 3L7
Phone:604-204-1008
Website:

Happy Corner Parent Participation Preschool
3434 Falaise Avenue, Vancouver, BC V5M 4C1
Phone:604-433-7923
Website:

Little People’s Parent Participation Preschool
5600 Balaclava Street, Vancouver, BC V6N 1L1
Phone:604-261-2219
Website:

St. Giles Parent Participation Preschool
305 West 41st Avenue, Vancouver, BC V5Y 2S5
Phone:604-325-0114
Website:

Tom Thumb Parent Participation Preschool
3737 West 27th Avenue, Vancouver, BC V6S 1R2
Phone:604-222-2550
Website:

Wesbrook Parent Participation Preschool
4405 West 8th Avenue, Vancouver, BC V6R 2A3
Phone:604-224-3112
Website:

West Fraser Branch

Baker's Corner Parent Participation Preschool
101-855 Baker Drive, Coquitlam, BC V3J 6W9
Phone: 604-461-5848
Website:

Happy Hours Parent Participation Preschool
20322 - 88th Avenue, Fort Langley, BC V1M 2R6
Phone: 604-888-8555
Website:

Kiddies’ Corner Parent Participation Preschool
2211 Prairie Avenue, Coquitlam, BC V3B 1V8
Phone:604-941-4919
Website:

Little Neighbours Parent Participation Preschool
155 Finnigan Street, Coquitlam, BC V3K 6T3
Phone:604-521-5158
Website:

PoCo Happy Times Parent Participation Preschool
1761 Westminster Ave., Port Coquitlam, BC V3C 3C5
Phone: 604-941-8286

Sunshine Hills Parent Participation Preschool
6750 Carncross Crescent, North Delta, BC V4E 2L5 Phone: 604-596-2515
Website:

Provincial Branch

Hobby Hill Parent Participation Preschool
5650 Teskey Way, Sardis, BC V2R 4U8

Phone: 604-858-5579

Website:

Linda Howarth Memorial Parent Participation Preschool
130-2690 Okanagan Ave SE, Salmon Arm, BC

Phone: 250-832-2009
Website:

Mother Goose Parent Participation Preschool
925 104th Avenue, Dawson Creek, BC V1G 2H8
Phone:250-782-6660

Rutland Parent Participation Preschool
1650 Gallagher Road, Kelowna, BC V1P 1G7
Phone:250-491-9699

CPPPBC CONSTITUTION

ARTICLE I: NAME

The name of the Society is The Council of Parent Participation Preschools in British Columbia. Hereafter referred to as "The Council".

ARTICLE II: PURPOSE

The purposes of the Council are:

(a)to unite and to assist the member groups in providing a high standard of preschool education, supported by the cooperative effort of parents and teachers in a planned adult education program.

(b)to work with other organizations and individuals concerned with the welfare and development of young children and their families.

ARTICLE III: SITE

The operations of The Council are to be carried on in the Province of British Columbia, Canada.

ARTICLE IV: DISSOLUTION

Upon winding up or dissolution of the Society and after payment of debts and sale of inventory, the assets which remain after payment of all costs, charges, and expenses which are properly incurred in winding up shall be distributed to such charitable organization or organizations in British Columbia having a similar charitable purpose. This provision shall be unalterable.

BY LAWS

1.00 DEFINITIONS

1.01"Council" means The Council of Parent Participation Preschools in British Columbia.

1.02"Board" means the Board of Administration of the Council.

1.03"Branch" means a geographical grouping of preschools.

1.04"Parent Participation Preschool" means a non-profit preschool licensed under the Community Care Facilities Act, employing a teacher approved by the Community Care Facilities Licensing Board and owned and operated by the parents of the children in the preschool and whose program requires the orientation, regular participation and on-going education of the parents.

1.05"Parent" means parent or legal guardian.

1.06"Official Delegate" means a person elected or appointed to represent a preschool at the Council Annual General Meeting.

2.00 MEMBERSHIP

2.01One Active Family membership is granted upon payment of the prescribed fee to each family who belongs to a Parent Participation Preschool, all of whose members belong to the Council.

2.02This organization shall not discriminate in hiring and enrolment on the basis of race, religion, sex or national origin.

2.03Active Individual Membership is granted to past family members of a Parent Participation Preschool who wish to continue assuming an active role in the Council. There is no fee.

2.04Associate Individual Membership is granted to all persons, who are not Full Members or Active Individual Members, interested in the philosophy of Parent Participation Preschools upon payment of the prescribed fee. Such members are not entitled to hold office.

2.05Provisional membership is granted to each family who is a member of a Parent Participation Preschool striving to meet the standards supported by the Council. They may be admitted on this basis at the discretion of the Board of Administration and upon payment of prescribed fee, providing that within two years from the date of acceptance of application for membership the preschool attains the standards of the Council.

2.06Transitional membership is granted upon payment of a prescribed fee to each family who is a member of an established Provincial preschool wishing to join an established Branch. This membership is granted for a one year period only.

2.07Application for membership shall be in writing and made annually to the Membership Chairman.

2.08A family shall cease to be a member of the Council

(a)by delivering or mailing its resignation in writing to the Membership Committee at the address of the council, or

(b)upon the death of the entire family, or

(c)upon being expelled from a Council preschool, or

(d)upon having been a member not in good standing.

2.09A member may be expelled from the Council upon the recommendation of the Membership Committee, by a motion passed at a meeting of the Board with the following conditions:

(a)the motion for expulsion shall be supported by a brief statement of the reason or reasons for the proposed expulsion, and

(b)the member who is the subject of the proposed motion for expulsion shall have the right to be heard at the Board meeting before the motion is put to a vote.

2.10All members are in good standing except those

(a)who have failed to pay their current annual membership fee or any debt due and owing by them to the Council.

(b)who have failed to uphold the standards set forth by the Council.

(c)who have failed to meet the commitments and responsibilities inherent in the philosophy of Parent Participation Preschools.

2.11Honourary Associate Membership may be awarded annually at the discretion of the full Board of Administration to worthy members of the community who are interested in the betterment of Early Childhood Education and the philosophy of the Council of Parent Participation Preschools.

2.12Honourary Life Membership may be awarded to an individual who has made significant and outstanding contributions to the Council of Parent Participation Preschools after the consideration of nominees by the membership Committee of the Council and at their recommendation.

2.13The Goldie Maycock Fund is to be used to foster excellence in C.P.P.P.B.C. schools with the Executive to decide before the A.G.M as to the dispersal of the annual accumulated interest.

3.00 MEETINGS

3.01The Annual General Meeting shall be held in the month of June. The following business shall be transacted:

(a)reaffirmation of purpose and standards

(b)reading and approval of minutes of previous Annual General Meeting

(c)approval of financial statement for preceding fiscal year

(d)reports of the Board members

(e)nominations and election of officers and directors for coming year

(f)approval of budget for coming year

(g)approval of constitutional and by-law changes

(h)such other business as may come before the meeting