Oregon AER Meeting Minutes
January 13, 2016
5:30 pm phone conference
Board of Directors Meeting
1. Call meeting to Order- President Joyce Lonsford called the phone meeting to order.
2. Attendance- President Joyce Lonsford; treasurer Lynette Kleespies; secretary Sue Schimmelpfennig; President Elect Scott Wall; members at large Robin Illers, Jennifer Orton, and Bob Disher.
3. Review Agenda, add items/topics- Scott added using BVIS funds and conference registration.
4. Review minutes of 12-7-15- Robin moved to approve the minutes, Scott seconded, minutes approved.
5. Treasures Report/Budge
a. Conference money needed
Lynette reported the proposed budget. Changes to the 2016 budget include adding $50 for postage and reducing the newsletter budget to $25, due to the electronic distribution rather than postage. Edits- the Actual 2015 Marketing amount should be 0, instead of $211.03. Scott made a motion to cash in a CD to cover conference costs, Jennifer seconded, and the motion passed.
6. Old Business
a. Reports from each member on status of presenters
Robin- Pat Wetmore can’t do grieving. Nathan can do both days. Discussion- not enough interest in Commission teachers, table DLS for adults session for now. Substitute Transitioning to the Adult System.
Will ask Richard Turner to do AT for adults if Annie can’t.
Discussion: Annie can do both days, decided Annie could do an advanced class (iPhone and ipad, voice recorders, getting started with calendar, fact sheets. and Richard could do notetakers, RBD.
Jennifer- Tanni Anthony said yes, will do the Thursday, April 14. Joe Delugo- no response yet. Ask Nathan if he will be a back up to Delugo.
Scott- We have the option to open up to both rooms if we need the space. Go with the bigger room for now.
Lynette-Amy Parker is a no, Lynne Ayres suggested Terry Cadigan could do a DB presentation, or ask someone else from the DB working group, and its possible she would have an interpreter available, but needs logistics. Scott will ask Darlene Daniels and Shannon Sandri from Columbia to do one.
Vocational success panel- no info yet, will check with the Salem office. (to include 3-5 on the panel, what they’ve gone through, where they are at now)
Sue- Dianne Mitchell from WESD is a possibility for DLS. So far: David Cahill from Columbia, Sue from NWRESD, and Joyce from LBL. Could Terry Cadigan from LBL do DLS with the panel, with the new wave oven? Will do hands on with the cooking kits, and the Red Lion has microwaves we can use for hands on.
Joyce- Wayne asked- will we have vendors (he got a questions asking if the new zoomtext software will be there)? Put vendors in hallway?
Vendor Discussion:
Bob- need 6-foot tables for vendors. Scott- Eischenbach rep can be there, will find out if vendors can be in the hallway. Scott will find out info on Lake Oswego and Vancouver vendors, and how many 6’ tables could be in the hallway.
Scott- Yes: Kate and Kristen for preschool BOP presentation; Dr. Lowery for the medical aspect of CVI; Mary Fran and Saaron for the educational aspect of CVI; Ruth McKee on switch access with the ipad; Scott for productivity for teachers. He can also do one session on the Mount Batten, but will wait and see how the schedule works out.
Joyce- have 13 slots for 2 days, 3 or 2 tracks per 90 minutes.
b. Conference schedule April 15-16th
c. Pre-Conference April 14th (ACVREP credits) Jennifer
d. Number of strands running at same time- 3
e. Call for Papers deadline? February 1, description of their topics. Decided to name the conference Soar into Spring, Bob will make a draft flyer.
7. New Business
a. Conference location at Red Lion Inn in Salem
b. Cost of location and # of rooms- Scott: $13-14K for conference for 150 people. Rooms $89- 40 rooms blocked off until 1 week before. Registration deadline end of March. Food: $10K for breakfast, lunch, beverage service. Scott will write a BVIS proposal asking BVIS to pay for registration fees, or speaker fees, or pay for food, or pay for Pre-conference.
Do an AER dinner or happy hour?
Registration $100 AER member, $150 non member.
How do we handle online registration? Do PayPal for payment. Lynette will handle registration and PayPal.
Jennifer will call AER and ask them if they can do registration through their website. Scott will email Stephanie and ask how if was done before in 2013. Bob will do a draft flyer, Sue will assist, have ready by January 20.
c. Technology needs for presenter Wi-Fi issues- Scott- should be ok, they will have a higher wifi capacity to meet our needs.
d. Cost of presenters from out of town
e. Membership meeting (lunch, dinner, happy hour what day)- Will do a membership meeting at lunch Friday.
f. AER News Blast for Conference?
g. Next meeting February 8th or 10th? Next meeting is February 8th, at 6 pm.
h. Newsletter
Newsletter- Sue- have one article on O&M from Mary Bjornskov, Lynette unable to get accurate information on the history of the Oregon Project, Robin will email Daisha. Sue will contact PSU for an update article. Newsletter should go out March 1, article due by Feb. 19.
Joyce made a motion to adjourn, Bob seconded, meeting adjourned.