OPERATION: New View Community Action Agency
BOARD OF DIRECTORS MEETING MINUTES
Central Office
1473 Central Ave
Dubuque, IA 52001
September 15, 2016
Attending:Nash; Resnick; Demmer: Hobbs; Madlom; Koos; Voelker; Green; Breitbach; Roussell; Then; Goedken; Hird; Soraparu
Absent:Helmrich; Willey; Roche; Dunkel; Notz; Wickham; Drahozol; O’Connor; Eggers
Staff: Barnes; Naderman; O’Toole; Carlton; Sullivan; Fessler; Brothers
Call to Order, Roll Call, Establish Quorum
The September meeting of the Board of Directors of Operation: New View Community Action Agency was called to order by Chairman Buck Koos at 6:33pm. A quorum was established by Roll Call at 6:34pm.
Action on Requests for Excused Absences
Helmrich; Willey; Roche; Dunkel; Notz; Wickham; Drahozol; O’Connor; Eggers
Approve requested excused absences motioned by Demmer, seconded by Soraparu. Motion carried 14-0.
Approve August 2016 Board of Directors Minutes
Approve the Board of Directors Meeting Minutes of August 11, 2016. Motioned by Breitbach, seconded by Madlom. Motion carried 14-0.
Approve Documents Signed by the Executive Director and Chairman of the Board of Directors
Approve the documents signed by the Executive Director and Chairman of the Board of Directors;
David Barnes reviewed the CSBG Six Month Annual Report with the Board of Directors. He provided a detailed and thorough presentation including the CSBG Program Goals and Objectives and how our agency is currently meeting or planning to meet those Goals and Objectives to the Board of Directors and offered to answer any questions that they had.
Motion to approve the CSBG Six Month Annual Report motioned by Breitbach, seconded by Demmer. Motion carried 14-0.
David Barnes opened the discussion of the Nominating Committee for the 2017 Board of Directors. The following Board of Directors members were nominated or appointed to serve on the committee:
Wickham nominated by Demmer
Voelker volunteered
Breitbach volunteered
Willey nominated by Koos
Roussell volunteered.
The first meeting of the nominating committee will meet on October 13, 2016 directly after the Board of Directors meeting.
David Barnes presented the Updated Agency Budget for Fiscal Year 2016 and Bob Carlton was available to answer questions.
Motion to approve the Updated Agency Budget for Fiscal Year 2016 made by Green, seconded by Voelker. Motion carried 14-0.
David Barnes initiated the discussion regarding salary increases for the next fiscal year in relation to the Employee Performance Appraisal process. He advised the Board of Directors that there was room in the budget for a 0% increase for the next fiscal year.
David Barnes presented a list of job descriptions that are currently classified as Exempt and requested the Board of Directors approve the job descriptions to be classified as Non-Exempt due to the December 1, 2016 changes to the minimum Exempt Salary Guidelines. The Agency will change all of the following currently classified Exempt employees to Non-Exempt effective October 1, 2016:
Human Resource Director/Administrative Assistant
Head Start Program Specialist
CACFP Coordinator
Finance Manager
Head Start Teacher
Weatherization Program Manager
Community Services Program Manager
David Barnes requested the salary for the Finance Director position that is currently being recruited be raised from the previously approved $46, 500 salary to $47,840 to comply with the FLSA laws and allow the position to remain Exempt.
Motion to approve the above job descriptions to be classified as Non-Exempt and the Finance Director salary increase made my Breitbach, seconded by Madlom. Motion carried 14-0.
Finance/Personnel Committee Reports for August 2016
Bob Carlton presented the Finance/Personnel Committee reports. He offered the Board of Directors answers to any questions on all of the Financial reports. Several members of the Board of Directors asked questions regarding different bills and entries on the Financial Reports.
Motion to approve Schedule 5 and Schedule 7 of the Financial reports; motion made by Breitbach, seconded by Voelker. Motion carried 14-0.
Program Review Committee Reports
Art Roche was absent from the September Board of Directors Meeting (Excused) and there were no Program Review Committee Reports presented.
Head Start Policy Council Report
Tim Them, the Chairman of the Head Start Policy Council reported that he did not have a formal report to provide the Board of Directors because there was no Policy Council meeting in the month of July 2016. He discussed the Policy Council participation in a Circle Program meal that served over 100 people and he discussed the next Head Start Policy Council Meeting schedule for 9/20/2016 at 6:00pm at Prescott School, 1151 White St, Dubuque, IA 52001.
Head Start Director’s Report
Brenda Sullivan presented the Head Start Director’s Governing Board and Policy Council Report where she advised our Head Start enrollment is currently at 189 children and 24 children accepted. This leave 12 slots to fill in the Head Start Program.
Brenda discussed the plans for the new site on the west side of Dubuque due to closing the Manchester classroom and she discussed potential moving one of our downtown centers to a location located on the south end of Dubuque.
Brenda discussed the CACFP grant that is due by the end of September 2016 and the Extended Duration Grant that was returned for editing.
Motion to approve Head Start Director’s Report made by Voelker, seconded by Madlom. Motion carried 14-0.
Executive Director’s Report
David Barnes presented the Executive Director’s Report and reported the current Union Contract and ongoing negotiations, the Agency Property and Liability Insurance upcoming renewal and the CSBG audit. He announced that we have met 54 of the 57 Organization Standards for the CSBG Program Review and they found no deficiencies and no corrective action needs to take place for our CSBG allocation.
David reported an update on our partnership with the United Way and indicated the program has been funded and we are waiting for the notice on our portion of the award to implement services in our area.
David reported on the Audit that is now complete with only an internal audit by Eide Bailey in the engagement quality review stage.
David informed the Board of Director’s that the agency is currently recruiting a Finance Director and that a judgment has been reached on the Zaber case and Operation: New View CAA was awarded ¼ of the settlement, however the City of Dubuque may contest the judgement therefore no money has been awarded yet or will be any time soon.
Motion to Approve Executive Director’s Report made by Soraparu, seconded by Breitbach. Motion approved 14-0.
Motion to Adjourn made by Voelker, seconded by Breitbach. Motion carried 14-0.
Adjourned at 7:52pm
Respectfully Submitted,
Dana Fessler
Human Resource Director/AA