ONTARIO SAILING
65 Guise Street
Hamilton, Ontario
L8L 8B4
Phone: (905) 572 –SAIL or 1-888-672-7245
Fax: (905) 572-6056 or 1-877-677-7275
Website: OntarioSailing.ca
CLUB SAFETY AND RISK MANAGEMENT MANUAL
March 2003
Preface
What Is Ontario Sailing ?
Ontario Sailing is a non-profit, volunteer organization committed to the promotion and development of all aspects of boating and sailing. Ontario Sailing, founded in 1970, is an association of Yacht Clubs, SailingSchools, Class Associations and Camps. Ontario Sailing is the Provincial Sport Governing Body for Sailing and Boating in Ontario and offers more than 200 programs. Ontario Sailing is the provincial arm of the Canadian Yachting Association (CYA).
The Vision
"Highly regarded in the sailing and boating community as a central resource that exists to foster an interest in safe sailing and boating through a partnership with our member clubs, sailing schools, camps and class associations - a federation."
- Ontario Sailing supports our partners in their role of promoting sailing and boating particularly in young people in the Province of Ontario.
- Ontario Sailing promotes sailboat-racing events and encourages the development of skills in sailboat handling and seamanship.
- Ontario Sailing gives leadership and support to our partners in an integrated approach to improving the proficiency of all aspects of safe boating and sailing.
- Ontario Sailing is a Federation that is highly desirable to be associated with as a:
- Corporate sponsor
- Partner, - Sailing or Yacht Club, SailingSchool, Camp, and Class Association
- Individual member of a member club
- Government
This Safety & Risk Management Manual
Ontario Sailing has always held the promotion of safety as an important component of our mandate. Over the years Ontario Sailing has published and updated this manual and would like to recognize significant contributors of prior editions including Bill Stevens, Jim Massey, Rod Miller and Steve Lacey.
A number of incidents at member clubs in the past few years have influenced Ontario Sailing's decision that it is time to re-invest in this manual and accompanying training. Ontario Sailing has contracted with and would like to recognize the contribution of Peter Van Buskirk, Club Management Services for heading up this revised edition. At the 2002 Ontario Sailing Annual Training Workshop a drafted manual was presented. Thanks also to the Burlington Sailing and Boating Club for allowing us to share some of the material from their Club Safety Manual, which is incorporated into this draft. Thanks also to Amy Klokoff for the final edit and presentation of this manual. A special thank you to all of the people who have continued to help in the preparation of this document.
Our insurance broker, Morris & Mackenzie Inc. (MMI), has inserted Risk Management recommendations throughout the manual. This manual is a “LIVE” document which will be amended and updated on a regular basis over time. Richard Bissonnette & Marie Endicott of MMI will continue to contribute elements of risk management, by providing more detail where Ontario Sailing members request more information to assist their club focus on effective safety & risk management implementation.
In order to ensure that all updates and changes are received on a timely basis, recipients are encouraged to complete the registration form and forward it to Ontario Sailing office.
Glenn Lethbridge, Executive DirectorDonna Scott, President
Ext: 224 E-Mail: -Mail:
Thank you to the Ministry of Tourism and Recreation for their support
Safety and Risk Management Registration Form
To ensure you receive all updates and changes, please fax to
Ontario Sailing
Fax: (905) 572-6056 or 1-877-677-7275
NAME:______
CLUB:______
ADDRESS:______
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TEL:______
FAX______
E-MAIL______
COMMENTS:
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INDEX
Section 1 - Overview of Manual
Overview of Manual …………………………………………………………………1-1
Section 2 - Legislation
Ontario Worker's Compensation Act ………………………………………………..2-1
Occupational Health & Safety Act …………………………………………………..2-1
Labour Relations Act (Ontario) ………………………………………………………2-2
Ontario Environmental Protection Act (OEPA) ……………………………………..2-2
Section 3 - Health and Safety Policy
Preface ……………………………………………………………………………….3-1
Health and Safety Policy Statement …………………………………………………3-2
Example of Health and Safety Policy ……………………………………………….3-2
Section 4 - Risk Management
What is Risk Management? ……………………………………………………………4-1
Areas of Responsibility ……………………………………………….………………4-3
Leases & Other Contract Agreements …………………………………………………4-3
What is a Certificate of Insurance and who needs it? …………………………………4-4
What to do if you are hiring a Contractor? ……………………………….……………4-5
Checklist for Clubhouse Premises Safety ………………………………………………4-6
Renting of Premises to Others …………………………………………………………4-7
General Risk Management Guidelines for Events …..…………………………………4-7
Host Liquor Liability ……………………………………………………………………4-8
Restaurant Facilities …………………………………………………………………….4-9
Guidelines for SailingSchool Programs for Children …………………………….……4-9
Swimming Pool Safety Guidelines ……………………………………………………..4-10
Fire Extinguishers ………………………………………………………………………4-10
Employment Practices ………………………………………………………………….4-12
Safety Responsibilities …………………………………………………………………4-12
Occupational Health & Safety Act …………………………………………………….4-13
Club Equipment ……………………………………………………………………….4-13
Electrical Standards…………………………………………………………………….4-18
Winter Safety Lectures …………………………………………………………………4-19
Section 5 - Safety Officer Duties & Checklist
Preface/Overview of Responsibilities ………………………………………………5-1
Electrical Safety …………………………………………………………………….5-1
Fire Fighting & Prevention …………………………………………………………5-2
Docks ……………………………………………………………………………….5-2
Storage Areas ……………………………………………………………………….5-2
Cradles ………………………………………………………………………………5-3
Water Taxi ………………………………………………………………………….5-3
Club Safety Equipment & Information …………………………………………….5-3
Lifesaving Equipment ………………………………………………………………5-3
Club Navigation Aids ………………………………………………………………5-3
Section 6 - Running a Regatta
Regatta Precautions ……………………………………………………………….6-1
Safe Boating Guide Excerpts ………………………………………………………6-1
For Rescue - Ensure You Have On Board ………………………………………….6-3
Handy Additional Equipment ………………………………………………………6-3
Rescue Crew Members - Need to Have on Board ………………………………….6-3
Safety re Sailing Race Course ………………………………………………………6-4
Essentials of Rescue …………………………………………………………………6-5
Handling Injuries ……………………………………………………………………6-6
Handling Disabled Boats …………………………………………………………...6-6
Towing Methods ……………………………………………………………………6-7
Other Responsibilities ………………………………………………………………6-8
Marine (VHF) Radio Procedure/Protocol …………………………………………..6-8
Section 7 - First Aid and CPR
Preface ………………………………………………………………………………7-1
Cardio Pulmonary Resuscitation (CPR) ……………………………………………7-1
First Aid …………………………………………………………………………….7-2
Section 8 - When Something Goes Wrong
What to do in the case of an incident? …………………………………………………8-1
Emergency Action Response Plan …………………………………………………….8-1
Crisis Management …………………………………………………………………….8-2
Insurance ……………………………………………………………………………….8-2
Critical Injury …………………………………………………………………………...8-2
Notification of Victim(s) Family Members ……………………………………………8-2
Incident Investigation …………………………………………………………………..8-2
Root Cause Analysis ……………………………………………………………………8-3
Critical Stress Debriefing ……………………………………………………………….8-3
Press Releases …………………………………………………………………………..8-3
Legal Assistance ………………………………………………………………………..8-3
Ontario Acts ……………………………………………………………………………8-3
Section 9 - Haul Out and Launching
Work Site Safety …………………………………………………………………..9-1
Safety Officer Responsibilities ……………………………………………………9-1
Launch/Haul Out Coordinator …………………………………………………….9-1
Safety Equipment …………………………………………………………………9-2
Lifting Slings………………………………………………………………………9-2
Commercial Cranes ……………………………………………………………….9-11
Launch Sequence ………………………………………………………………….9-11
Haul Out Sequence ………………………………………………………………..9-12
Line Control Crews ……………………………………………………………….9-12
Cradle Crews ……………………………………………………………………...9-14
Forklift Activities …………………………………………………………………9-14
Crane Crew ………………………………………………………………………..9-15
Dock Crew …………………………………………………………………………9-15
Power Washing Crew ……………………………………………………………..9-15
Mast Crew …………………………………………………………………………9-15
Mast Crane Procedures ……………………………………………………………9-15
Section 10 - Environment and Safety
Sample Environmental Policy Statement ………………………………………….10-1
Section 11- The Enviro Boater Guide
Appendices
IReferences
IIExcerpts from the Occupational Health and Safety Act (Definitions)
IIIHold Harmless Agreements/Waivers
- Participants Release
- Volunteer Vehicles/Drivers
IVSample Certificate of Insurance
VIncident Reports
- Property
- General Liability
- Automobile
VILiquor Liability Incident Report
VIISafety Device Maintenance Log
VIIIFirst Aid Log
Ontario Sailing Safety & Risk Management Manual
SECTION 1
OVERVIEW OF MANUAL
Ontario Sailing Safety & Risk Management Manual
SECTION 1 - OVERVIEW OF MANUAL
This manual is provided as a guideline to the organization members of Ontario Sailing . It is intended as a tool for each member to formulate its own safety & risk management programs dealing with its specific needs.
Due to the diversity of activities across the province, this manual cannot cover all aspects of safety with respect to facilities and activities. The club’s insurance broker can assist with risk management issues not covered.
The club’s executives are encouraged to contact the Ontario Sailing with suggestions.
March 24, 2003 Ontario Sailing Safety & Risk Management Manual Section 1 - 1
Ontario Sailing Safety & Risk Management Manual
SECTION 2
LEGISLATION
March 24, 2003 Ontario Sailing Safety & Risk Management Manual Section 2 - 1
SECTION 2 - LEGISLATION
PREFACE
In order to manage risk effectively, it is paramount to understand the applicable legislation that will influence many of your decisions which are taken on behalf of the club. It is necessary to have a general awareness of the laws and legislation that will assist you in identifying the various risks that your club is exposed to and assist you with the structuring of a solution that will eliminate or control the exposure.
The following is strictly intended as an overview. Members are encouraged to review their operations and identify their specific exposures and consult the applicable legislation.
ONTARIO WORKER'S COMPENSATION ACT
(Legislation to ensure that workers who suffer an injury on the job are treated and receive a salary while unable to work.)
Employers (the club) are responsible for the provision of "Worker's Compensation" for all persons hired to perform work. A club may hire an instructor, security person, attendant or other persons to perform work. In most cases these persons must be provided with the necessary worker's compensation coverage.
The Worker's Compensation Act also compels the employee to provide adequate first aid coverage through the provision of training and first aid kits. Both these are dependent upon the number of persons employed.
One person in every group of one to five persons must be trained to the "Emergency First Aid Level" and have readily accessible a Class 1 First Aid Kit. One person in every group of five or more persons must have a person trained to the "Standard First Aid Level" and have readily available a Class II First Aid Kit.
OCCUPATIONAL HEALTH AND SAFETY ACT
(June update we will reference the specific edition/update of the act)
(Legislation to protect safety of workers in the Province.)
Under the Act, employers (the club) have the major responsibility for health and safety in the workplace. The employer must "take every precaution reasonable in the circumstances for the protection of a worker" Section 25,2(h). This is a general duty clause, which includes providing equipment, materials and protective devices as per regulations, instruction and training, and working in cooperation with the joint health and safety committee.
Employers with more than five (5) employees must develop a health and safety policy and program. This policy and program will outline the employer's commitment to health and safety and will also include procedures by which to carry out the policy. It is especially important that this policy and program recognize the key role of the joint committee. For more information on the roles and responsibilities of the employer, refer to the Occupational Health and Safety Act, Sections 25 and 26.
These regulations are changed and updated on a regular basis. The current information should be obtained.
LABOUR RELATIONS ACT (ONTARIO)
(Legislation which governs the rights of employers and employees)
The Labour Relations Act specifies the rights of both employees and workers. If persons are hired, there are regulations which must be abided to pertaining to; hours of work, payment of wages, maternity leave, time off, etc.
ONTARIO ENVIRONMENTAL PROTECTION ACT (OEPA)
(The Federal Government enacted legislation to reduce environmental waste and prevent contamination of the environment. The responsibility for enforcement of and enacting legislation has been given to the provinces.)
Discharges …
Part 2 of the Act says that nothing can be discharged into the environment (air and soil as well as water) in amounts that are greater than laid down in the regulations.
Nor can anything be discharged into the natural environment that will have any harmful effect on any plant, animal, human or other living thing that makes use of that environment.
The harmful effect covers everything that impairs the quality of the natural environment for any use that can be made of it. This is a very wide-ranging Act that includes nuisance effects such as dust and noise as well as the more obvious damage to ecosystems.
Air quality and atmospheric emissions are addressed specifically in Ontario Reg.346.
Waste Management
Part 5 of the Act, entitled Waste Management, deals with who can handle and store waste and where. A marina would not be allowed to start and operate its own landfill on site without going through the full approval process. It is definitely not permitted to use the water body as a waste depository in any way whatsoever. These ideas are further expanded upon in Ontario Reg.347.
(See Section 12 Environment & the Clean Marine Practices Handbook)
Ozone Depleting Substances
Part 6 deals with ozone depleting substances. It relates to the use of certain specified CFCs (used as refrigerants) and Halons (used in fire-fighting systems), effectively banning their use and disposal. Further details can be found in Ontario Reg.356.
Sewage Systems
Part 8, Sewage Systems, places restrictions on what modifications can be made to an existing self-contained sewage system which would include a septic tank and tile bed arrangement. A marina that has its own selfcontained sewage treatment system which does not discharge into a municipal sewage system would need to apply for approval of any additional facilities that would increase the load on this system. Marinas that are connected directly into municipal sewage systems and those that arrange to have the contents of their pumpout storage tank hauled to the local municipal sewage treatment plant, should be familiar with the specific requirements of their local municipal by-law on the subject. Further details can be found in Ontario Reg.358.
Litter
Part 9 deals with Litter Packaging and Containers. It states quite simply that "No person shall abandon any material in any manner that will likely lead to it becoming litter."
Spills
Part 10 of the Act deals with spills and is concerned with spills of pollutants that are "in quantity or quality abnormal." It states that it is the duty of anyone who has control of that pollutant to immediately report the spill to both the Municipality and the Ministry of Environment, and do everything practicable to prevent or minimize any possible adverse effect and to restore the natural environment. It also gives the Ministry powers to initiate actions themselves if they are not satisfied with any actions already taken by the polluter. This is why it is vitally important that a Spill Response Plan is in place (See Section 5). The remaining sections of the EPA deal with administrative issues.
Clubs should look upon all these laws and regulations as only the basis for their environmental management practices that is the "bare minimum." Good environmental management will look to far exceed the requirements of the law. Clubs should be willing to display more than simple due diligence.
Reference: Clean Marine Manual & Eco Rating
March 24, 2003 Ontario Sailing Safety & Risk Management Manual Section 2 - 1
Ontario Sailing Safety & Risk Management Manual
SECTION 3
HEALTH AND SAFETY POLICY
May 2, 2008 Ontario Sailing Safety & Risk Management Manual Section 3 - 1
SECTION 3 - HEALTH AND SAFETY POLICY
PREFACE
Each club is responsible for developing its own Health and Safety Policy and for meeting all legal requirements to their employees as stipulated by law under the Ontario Health an Safety Act. The complexity of the policy developed will be reflective of the size and diversity of operations at each individual club.
From a Risk Management perspective , the policy developed should embrace all employee risks or issues as well as those of all club members, guests and any users of your premises or facilities. Further, this policy should be reviewed on a regular basis to ensure it’s relevancy to the current club operation and activities.
If there is sufficient interest in this area, guidelines may be developed in the future to assist clubs in establishing a more comprehensive Health and Safety Policy or to assist in improving the Health and Safety policies currently in place.
HEALTH AND SAFETY POLICY STATEMENT
Every yacht or sailing club that hires workers or contracts for services of workers is required by law to have a health and safety policy statement posted in a conspicuous location. Regardless of the legal requirements, each club should have a policy which promotes safety of all workers, members and guests.
The requirement for this policy is found in the "Ontario Health and Safety Act." Not only does a policy have to be posted it should be reviewed annually.
EXAMPLE OF HEALTH AND SAFETY POLICY
The executive of the ______is vitally interested in the safety of all employees, members and visitors. It recognizes that activities of boating have inherent risks and it shall strive to minimize these for those who engage in the sport and provide for its activities.
Protection of these persons from injury or "occupational diseases" is a major continuing objective. Every effort will be made to provide a safe and healthy work environment for workers. Both workers and those responsible for supervision or exercising control over them must be dedicated to the continued objective of reducing risk or injury.
Every worker must protect his or her own health and safety by working in compliance with the law and with safe working practices and procedures established by the executive.
Members of the ______shall strive to ensure that any activity they are engaged in shall be carried out in a manner which will not effect their own or other persons health and safety.
It is in the best interest of all parties to consider safety in every activity and these must form an integral part of this organization.
SIGNED ______
DATED ______
March 24, 2003 Ontario Sailing Safety & Risk Management Manual Section 3 - 1
Ontario Sailing Safety & Risk Management Manual
SECTION 4
RISK MANAGEMENT
Ontario Sailing Safety & Risk Management Manual
SECTION 4 - RISK MANAGEMENT
WHAT IS RISK MANAGEMENT?
“Risk” is defined as an uncertainty about a future event. Risk Management is the process whereby risks are managed by completing a four step process. Risks are identified, evaluated, controlled, and financed. This evaluation process is not done just once, it is an ongoing process that requires regular review and implementation of any required changes to improve the management of the risks.